Title
a. Ratify the execution of the Agreement between the County of Monterey Treasurer-Tax Collector Revenue Division and Ontario Systems, LLC - DBA-Finvi, for correspondence services including printing and mailing of letters to customers, demographic searches, and electronic address confirmation. The Agreement is effective July 1, 2023, through June 30, 2024, not to exceed $62,000.
b. Approve non-standard Limitation on Liability language in the Schedule A as recommended by the Office of Treasurer-Tax Collector.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Ratify the execution of the Agreement between the County of Monterey Treasurer-Tax Collector Revenue Division and Ontario Systems, LLC - DBA-Finvi, for correspondence services including printing and mailing of letters to customers, demographic searches, and electronic address confirmation. The Agreement is effective July 1, 2023, through June 30, 2024, not to exceed $62,000.
b. Approve non-standard Limitation on Liability language in the Schedule A as recommended by the Office of Treasurer-Tax Collector.
SUMMARY/DISCUSSION:
The County of Monterey Treasurer-Tax Collector Revenue Division has entered into standard agreements for court-ordered debt correspondence services with Columbia Ultimate Business Systems (CUBS) from fiscal years 2015 through 2021. CUBS was subsequently acquired by Ontario Systems and continued performing the same services. In 2022, the Treasurer-Tax Collector executed an agreement for correspondence services with Ontario Systems with the same terms and conditions as in past agreements with CUBS. The Treasurer-Tax Collector recently executed another agreement with Ontario Systems with the same terms and conditions as prior agreements for the period of July 1, 2023, through June 30, 2024. County Counsel assigned to the department has noted the Limitation on Liability language in Schedule A of the Agreement is non-standard and requested this language be approved and the Agreement be ratified by the Board of Supervisors. The Treasurer-Tax Collector supports the Limitation on Liability language noted in Schedule A.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and advised on this Agreement as to legal form. The Auditor-Controller has reviewed and approved the Agreement as to fiscal provisions.
FINANCING:
The Fiscal Year 2023-2024 Recommended Budget for the Treasurer-Tax Collector includes sufficient appropriations for this Agreement. There is no additional cost to the County General Fund with the recommended action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This recommendation supports the County’s Administration initiative as it allows the department to operate in an efficient and cost-effective manner in the collection of court-ordered debt.
__Economic Development
X Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Kathleen C. Mauzey, Finance Manager I, x5142
Reviewed by: Jake Stroud, Assistant Treasurer-Tax Collector, x5828
Approved by: Mary Zeeb, Treasurer-Tax Collector, x5015
Attachments:
Board Report
Attachment A - Ontario_Correspond_SA-7.1.23-6.30.24.fully executed.63023
Attachment B - Schedule A-Ontario Correspond_FY2023-24