COMPLETED BOARD ORDER�"*��23
Before the Board of Supervisors in and for the
County of Monterey, State of California
Approve a Request from the Soledad-Mission Recreation
District for an ongoing" Exemption to the Annual Audit
Required by Government Code Section 26909 and Authorize
Preparation of a Biennial Audit covering the Fiscal Year of
2009-10 and each year thereafter unanimous vote required).
Upon motion of Supervisor Parker, seconded by Supervisor Salinas, and carried by those
members present, the Board hereby:
Approved a Request from the Soledad-Mission Recreation District for an ongoing" Exemption
to the Annual Audit Required by Government Code Section 26909 and Authorize Preparation of
a Biennial Audit covering the Fiscal Year of 2009-10 and each year thereafter unanimous vote
required).
PASSED AND ADOPTED this 21St day of July, 2009, by the following vote, to wit:
AYES: Supervisors Armenta, Salinas, Calcagno, Parker
NOES: None
ABSENT: Supervisor Potter
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on July 21, 2009.
Dated: July 22, 2009 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By j
Deputy
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SIGNED BOARD REPORTX��"*��MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: July 21, 2009 Consent AGENDA NO.: 23
SUBJECT: a. Approve a Request from the Soledad-Mission Recreation District for an
ongoing" Exemption to the Annual Audit Required by Government Code
Section 26909 and Authorize Preparation of a Biennial Audit covering the
Fiscal Years of 2009-10 and each year thereafter unanimous vote required)
DEPARTMENT: Auditor-Controller's Office
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a request from the Soledad-Mission Recreation District for an exception to the
annual audit requirement pursuant to Government Code Section 26909 and authorize
preparation of biennial audit for fiscal year ending June 30, 2010 and for all future audits.
SUMMARY:
Government Code Section 26909 provides that the required annual audit may be replaced with a
biennial audit covering a period of two years, if requested by a district and unanimously
approved by the Board of Supervisors.
DISCUSSION:
The Soledad-Mission Recreation District unanimously adopted a resolution on April 29, 2009
requesting an ongoing" biennial audit starting the period of Fiscal Years 2009-10.
OTHER AGENCY INVOLVEMENT:
The County Auditor-Controller supports this proposal.
FINANCING:
There would be no impact to the County general fund as a result of this action.
De is J. Gravelle, MPA Michael J. M' er PA, CISA
Chie uty Auditor-Controller, Monterey County Auditor-Controller
Audit Division Chief
Date: June, 26, 2009
Attachments: Letter of Request, April 29, 2009 Regular Board Minutes
cc:
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SUPPORTING DOCUMENTS��"*��Soledad-Mission Recreation District
P.O. Box 1650 / 570 Walker Drive
Soledad, CA 93960
831.678.3745 office
831.678.0120 fax
June 1St, 2009
Monterey County Board of Supervisors
ATTN: Board of Supervisors
And Clerk to the Board
P.O. Box 1728
Salinas, CA 93902
Dear Members of the Board,
At the April 29th, 2009 regular meeting of the Soledad-Mission Recreation District Board of Directors voted to
request a change in our audit schedule. The Soledad-Mission Recreation District requests to change their audit
schedule from an annual audit to a bi-annuak audit.
The combination of the economic downturn, reduction in property tax revenue and rising prices for annual
audits, 8-10% reduction of annual audit costs would be welcomed, with little negative effect on our patrons
and participants.
Please consider our request.
Sincerely,
Lori Bush
Board President
Attached: April 29th, 2009 Regular Board Minutes.
CC: Dennis Gravelle
Internal Audit Department
Monterey County Auditor Controller
P.U. Box 390
Salinas CA, 93960
ate-
Anne Trebino
Board Vice President
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SUPPORTING DOCUMENTS��"*��Soledad-Mission Recreation District
Regular Board Meeting
Eden Valley Care Center
Wednesday April 29, 2009 7:00 pm
Minutes
1. CALL TO ORDER: Meeting was called to order at 7:30 p.m. Board members in attendance were
Lori Bush, Lorenzo Sanchez, and Jesse Casillas. Absent board members were Richard Avelino
and Anne Trebino. There were three guests in attendance: Frances Bengtson, Executive Director;
Isaac Gonzales, Program Director; and Shelby Bush, guest.
2. MINUTES
a. ACTION: L. Sanchez made a motion to approve the March 17, 2009 board meeting minutes.
J. Casillas seconded the motion. Motion passed unanimously.
3. FINANCIAL REPORTS REVIEWED
a. ACTION: J.Casillas made a motion to approve the March 2009 checks. L. Sanchez seconded.
Motion passed unanimously.
b. Reports reviewed and information given regarding March 2009 income and expenses and the
projections for year-end expenses.
c. ACTION: J. Casillas made a motion to approve change our audit schedule from an annual
audit" to a bi-annual audit" beginning July 1, 2009. Motion seconded by L. Sanchez, and
passed unanimously.
d. ACTION: L. Sanchez made a motion to approve an application for an American Express,
Costco Credit Card in Executive Director name, Frances Bengtson. Motion seconded by J.
Casillas. Motion passed unanimously.
4. SAFETY COMMITTEE:
a. Employee or Patron Incidents-
i. 3/26/09- Softball player fractured her ankle while warming up at Gallardo Park. No care provided by staff.
Transported to emergency room by parent. 3/28 ED followed up with parent, child healing, will use personal
insurance.
ii. No employee injuries.
b.Training
i. All staff in-water scenario meeting held March 21, 4pm 5:30pm.
ii. Next in-service will he Mandatory Annual Employee Training, May 9. 2009.
iii. Management meetings starting in April.
iv. SMRD Swim Instructor Training held February 24- March 25`h. Six employees completed the course. One more
SI Training to be held in May, instructional section, and in-water shadowing sessions.
v. Soledad Lifeguard class began March 30'h, ending April 17 1h Two current employees recertified in CPR-Pro, one
current employee recertified in Lifeguard and First Aid.
c. Facility Inspection Inspection completed March 28th.
i. Maintenance Completed,
1. 3/7 Tarps repaired Aquatic Supervisor)
2. 3/16 Graffiti removed from pool walls and roof
3. 3/16 Backwash
4. 3/23 Entry Gate release button repaired
5. 3/21 New Battery for Aquatic Lift purchased
6. 3/23 Graffiti removed from pool walls and fence
7. 3/10 Chlorine levels have stabilized, CHL pump on automatic, VS manual
8. 3/1 Installed no slip mesh in lobby and over metal cover near wading pool
9. Daily: Slope of pool swept.
10. Aquatic Lift connection needs to be returned to manufacturer for repair.
11. Spray for weeds
12. Paint additional no running signs.
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SUPPORTING DOCUMENTS��"*��13. Wash down restroom walls
14. New drain covers in compliance with Virginia Grame Baker Act 2008. Installed 4/2/09)
15. Replace fulcrum on high diving board.
16. Van annual maintenance, fluid check and change.
17. Stain removal in pool: 10 closure Winter 2009
18. One telephone headset not working correctly.
Attached; Weekly Maintenance Sheet-
5. Old Business
a. COMMUNICATION WITH CITY: Community Center Request for proposals to be released
May 21St, pending approval by Soledad City Council.
b. CHAMBER OF COMMERCE DINNER: L. Bush and F. Bengtson reported on the Chamber of
Commerce Dinner.
c. ANNUAL FUNDRAISER: Soledad-Mission Rec District to partner with El Camino Real Soccer
League to assist with annual fundraiser soccer tournament and BBQ.
d. AUDIT: Audit to be released in May.
e. SOLEDAD-MISSION RECREATION DISTRICT BYLAWS discussion tabled until 2010 strategic
planning session.
f. Miscellaneous
6. New Business
a. Communication from Public
b. PROGRAMS: Isaac Gonzales reported on Girls Softball, Music in the Park, Real Sol Soccer
Academy, and upcoming Adult Softball. Instituting a nonresidents fee also discussed.
c. STAFF MANUAL
i. ACTION: L. Sanchez made a motion to approve the 2009 Staff Manual. The motion was
seconded by J. Casillas. Motion passed unanimously.
d. CELL PHONE STIPEND
i. ACTION: J.Casillas made a motion to approve a $25 a month cell phone stipend for the
Program Director. L. Sanchez seconded.
e. GREENFIELD RECREATION DISTRICT: Staff directed to pursue contract with Greenfield
Recreation District to manage Greenfield Pool.
f. Items to be added to next month's meeting agenda include Community Center Request for
Proposals, setting a permanent meeting date.
7. Motion made by L. Sanchez and seconded by J. Casillas to adjourn. Meeting adjourned at 8:42
p. M.
Lori Bush President Anne Trebino, Vice-President
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