Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute an Agreement with McRoberts Security Technologies for Equipment, Supplies, Installation, Maintenance and Remote Monitoring Services of the "My Child Infant Security System" at NMC in an amount not to exceed $217,832 and an aggregate total of $335,511, with a retroactive start date of January 1, 2015 through to December 31, 2019.
b. Authorize the Deputy Purchasing Agent for NMC to execute up to three (3) future Amendments to the Agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the Agreement per each Amendment.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute an Agreement with McRoberts Security Technologies for Equipment, Supplies, Installation, Maintenance and Remote Monitoring Services of the "My Child Infant Security System" at NMC in an amount not to exceed $217,832 and an aggregate total of $335,511, with a retroactive start date of January 1, 2015 through to December 31, 2019.
b. Authorize the Deputy Purchasing Agent for NMC to execute up to three (3) future Amendments to the Agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the Agreement per each Amendment.
SUMMARY /DISCUSSION:
Natividad Medical Center purchased the McRoberts software system and transponder security units several years ago in an open bid with three finalists. The total expended on the system was $117,679. The McRoberts child abduction alarm system was selected as the best value and was installed and made operational in 2011 when the existing system failed suddenly. The child abduction alarm system is required by the State and Joint Commission regulations, and championed by the National Center of Missing and Exploited Children Organization.
NMC is now entering into an Agreement with McRoberts to upgrade the system and maintain it as needed. The maintenance portion includes the software maintenance that is associated with the system we now own. Natividad Medical Center is committed in providing a safe environment for mothers and their new born children. The system has aged and is no longer state of the art. The McRoberts proposal will upgrade the existing system and maintain it to ensure it continues to be state of the art, ready to activate in the event of an abduction aiding in the apprehension of the perpetrator and returning the new born safely to the parents.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Agreement as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Agreement as to fiscal provisions. The agreement has also been reviewed and approved by NMC's Finance Committee on 11/25/14 and by NMC's Board of Trustees on 12/05/14.
FINANCING:
The cost for this Agreement is $217,832 with an aggregate total of $335,511 because NMC previously spent $117,678 purchasing the system initially. $19,087.97 of the $217,832 is included in the Fiscal Year 2014/2015 Adopted Budget. Amounts for remaining years of the Agreement will be included in those budgets as appropriate. There is no impact to the General Fund.
Prepared by: Andrea Rosenberg, Assistant Administrator; Operations & Support: 783-2614
Approved by: Kelly O'Keefe, Interim CEO, 783-2553
Attachments: Agreement
Attachments on file with the Clerk of the Board