Title
Approve a transfer totaling $176,365.00 from General Fund Contingencies (001-1050-8034), Appropriation Unit CAO020, to the Office of the Auditor-Controller (001-1110-8375), Appropriation Unit AUD001 to fund a Chief Deputy Auditor-Controller that has been out stationed at the Water Resources Agency during 2012-13. (4/5th Vote Required)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve a transfer totaling $176,365.00 from General Fund Contingencies (001-1050-8034), Appropriation Unit CAO020, to the Office of the Auditor-Controller (001-1110-8375), Appropriation Unit AUD001 to fund a Chief Deputy Auditor-Controller that has been out stationed at the Water Resources Agency during 2012-13. (4/5th Vote Required)
SUMMARY/DISCUSSION:
Following the retirement of the Finance Manager at the Water Resources, a Chief Deputy Auditor-Controller has been out stationed at the Water Resources Agency. The position was included in the Adopted Budget for the Office of the Auditor-Controller, but the appropriation totaling $176,365.00 was offset by a reimbursement. Due to various issues, the Water Resources Agency is unable to cover the reimbursement. As such, the Office of the Auditor-Controller is requesting a transfer from General Fund Contingencies.
OTHER AGENCY INVOLVEMENT:
On June 12, 2013, this item was reviewed and discussed by the Budget Committee. The Committee supported the item going before the Board to consider the transfer of $176,365.00 from General Fund Contingencies, but noted that the Water Resources Agency should reimburse the General Fund when feasible.
FINANCING:
The transfer of $176,365.00 is needed to cover the cost of the out stationed Chief Deputy Auditor-Controller. Given budget constraints in Appropriation Unit AUD001, failure to transfer the funds will result in a budget overage in AUD001 for Fiscal Year 2012-13.
General Fund Operational Contingencies are sourced with one-time funding. Any use of General Fund Contingencies may require reductions in other programs to continue the program. FY 2012-13 budgeted General Fund Contingencies is $4,550,162. Thus far, $1,167,183.00 in transfers from General Fund Contingencies have been approved by the Board in FY 2012-13. With this requested action to transfer $176,365.00 from Contingencies, the remaining General Fund Operational Contingencies budget would be $3,206,614.00.
Prepared by: Alfred R. Friedrich, CGFM, Assistant Auditor-Controller, 755-5343
Approved by: Michael J. Miller, CPA, CISA, Auditor-Controller, 755-5040