Title
Ratify and approve the execution by the Contracts/Purchasing Officer of the agreement with Franciscan Workers of Junipero Serra for $114,129 to extend operations of Dorothy’s Place Drop-In Center and provide case management services from 4 hours per day for 5 days per week, to 10.5 hours per day for 7 days per week through March 31, 2016.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Ratify and approve the execution by the Contracts/Purchasing Officer of the agreement with Franciscan Workers of Junipero Serra for $114,129 to extend operations of Dorothy’s Place Drop-In Center and provide case management services from 4 hours per day for 5 days per week, to 10.5 hours per day for 7 days per week through March 31, 2016.
SUMMARY/DISCUSSION:
On December 15, 2015, your Board approved a recommendation to expand the hours of operation for Dorothy's Place Drop-In Center during the inclement weather period through March 31, 2016. The recommendation was to increase the hours of operation from 4 hours/day, 5 days/week, to 10.5 hours/day, 7 days/week. The extension of hours would provide for a warm, dry shelter during the day with meals, showers, restrooms, laundry, mail, phone, clothing, and hygiene supplies in the same facility. It would also provide for expanded case management services with the goal of using the inclement weather as motivation for people to seek a way out of encampment living. The cost of this expansion is $114,129.
Expansion of services for the inclement weather period also included two other projects that have been implemented or are in the process of being implemented: 1) working with the Interfaith Homeless Emergency Lodging Program (I-HELP) on the Monterey Peninsula to explore the possibility of expanding capacity by 50 beds (in progress); and, 2) expanding the hours of operation for the Salinas Winter Warming Shelter by two hours in the morning so that shelter is open from 6 pm to 8 am (implemented).
Because of the urgent need for these services and the fact that the Inclement Weather Program ends March 31, 2016, a fully executed agreement was needed in order to reimburse the contractor for expansion expenses. Additionally, the contractor needed these funds immediately in order to operate the homeless expansion program. The usual timeline could not accommodate the Board agenda scheduling process because of the Winter Recess. Therefore, the Contracts/Purchasing Officer executed an agreement with the Franciscan Workers of Junipero Serra on January 5, 2016, to extend the hours of operation for Dorothy’s Place Drop-In Center. The agreement is now being brought before your Board to seek ratification of the action taken by the County Contracts/Purchasing Officer.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved the agreement. County Counsel has approved the agreement as to form.
FINANCING:
The cost for implementing the recommended contract with the Franciscan Workers of Junipero Serra is $114,129. Approval of this contract follows up on the actions authorized by your Board on December 15, 2015. As part of the December 15, 2015 Board resolution, County General Fund contributions from contingencies and lower than anticipated General Assistance entitlement payments were directed to fund these expanded services and are incorporated in the SOC004 FY 2015-16 Modified Budget.
Prepared by: Margarita Zarraga, Program Manager, x8492
Approved by: Elliott Robinson, Director, x4434
Attachments: Franciscan Workers of Junipero Serra original agreement
Proposed agreement is filed with the Clerk of the Board as an attachment to this Board Report