Title
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute amendment No. 3 to the agreement (A-14573) with Automatic Door Systems, Inc. for maintenance and repair services for all automatic doors, extending the agreement an additional two (2) year period (January 1, 2024 through December 31, 2025) for a revised full agreement term of January 1, 2020 through December 31, 2025, and adding $80,000 for a revised total agreement amount not to exceed $272,500.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute amendment No. 3 to the agreement (A-14573) with Automatic Door Systems, Inc. for maintenance and repair services for all automatic doors, extending the agreement an additional two (2) year period (January 1, 2024 through December 31, 2025) for a revised full agreement term of January 1, 2020 through December 31, 2025, and adding $80,000 for a revised total agreement amount not to exceed $272,500.
SUMMARY/DISCUSSION:
Automatic Door Systems, Inc. has installed the bulk of NMCs complex door systems and therefore is the optimum vendor choice for providing repair services when needed.
NMC has opted to continue to utilize services from Automatic Door Systems, Inc. for most of its door service needs. Automatic Door Systems, Inc. is not only familiar with NMC’s complex systems, but they have continued to provide reliable service over the years. Furthermore, NMC utilizes two (2) other vendors for fire door service specifically. This contract is for services on all other types of electronic doors throughout the hospital.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this amendment No. 3 as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No. 3 has also been reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on October 13, 2023.
FINANCING:
The cost for this amendment No. 3 is $80,000 of which $27,000 is included in the FY 2023-24 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement allows for needed improvements to the hospital’s physical infrastructure. These improvements ensure that NMC maintains itself as a first-rate medical facility which, in turn, enables NMC staff to provide quality medical care that leads to an improved quality of life for its patients and their families.
__ Economic Development
__ Administration
__ Health and Human Services
__ Infrastructure
X Public Safety
Prepared by: Felipe Enriquez, Director of Engineering and Safety, 783-2614
Approved by: Charles R. Harris, Chief Executive Officer, 783-2553
Attachments:
Automatic Door Systems Inc. Amendment No. 3
Automatic Door Systems Inc. Amendment No. 2
Automatic Door Systems Inc. Amendment No. 1
Automatic Door Systems Inc. Agreement
Attachments on file with the Clerk of the Board