Title
Adopt a resolution:
a. Authorizing the expenditure of $17,791,824 as matching funds for the conditional SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program award of $35,000,000 from the State of California for the New Juvenile Hall Project; and
b. Authorizing and directing the County Administrative Officer, Resource Management Agency Director, and the Chief Probation Officer to take such other further actions as may be necessary or appropriate to meet the State's requirements for the award of the SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a resolution:
a. Authorizing the expenditure of $17,791,824 as matching funds for the conditional SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program award of $35,000,000 from the State of California for the New Juvenile Hall Project; and
b. Authorizing and directing the County Administrative Officer (CAO), Resource Management Agency (RMA) Director and the Chief Probation Officer to take such other further actions as may be necessary or appropriate to meet the State's requirements for the award of the SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program.
SUMMARY:
Support of the recommended resolution provides for the County's required minimum matching and excess funds and authorizes the CAO, Chief Probation Officer, and RMA Director to take other further actions as may be necessary or appropriate to meet the State's requirements for the award of funds through the Senate Bill (SB) 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program for the New Juvenile Hall Project.
DISCUSSION:
On December 16, 2008, the Board of Supervisors authorized the Chief of Probation to sign and submit an application for maximum available funding under SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program for a New Juvenile Justice Complex. At that time, the estimated New Juvenile Justice Complex project cost was $91,108,000. The County received the maximum conditional award of $35,000,000, which required a cash match of $11,667,000 and $44,441,000 in additional County funds to support the original project cost. Available County funding was insufficient to complete the entire new Juvenile Justice Complex project, necessitating a reduction in the project scope. On April 22, 2014, the Board of Supervisors authorized the Chief Probation Officer to submit the revised project Scope, Cost, and Schedule to the Board of State and Community Corrections (BSCC) for approval. The revised project scope deleted the New Court Services, reduced the juvenile hall bed count to 120 from 150 medium security beds, and correspondingly downsized support and educational areas for a revised project cost of $52,791,824. The total commitment of County funds for completion of the downsized project includes the $11,667,000 match requirement and an additional County funding contribution of $6,124,824 for a total County match of $17,791,824.
Sources of funding for the County's $17,791,824 match were presented to the Board on April 22, 2014 in conjunction with receiving and approving changes to the Capital Improvement Financing Plan for Major Facilities.
On May 8, 2014 the BSCC approved the revised project Scope, Cost and Schedule. The State also informed the County that the entire local match of $17,791,824 must be available in a solely designated fund at the time of Project Establishment which is scheduled for November 2014.
The BSCC acceptance of the County's revised project Scope, Cost and Schedule triggers a series of specific milestone activities the County will need to comply with in order to maintain the conditional award. This includes providing documentation of the Board authorizing the expenditure of $17,791,824 as matching funds for the conditional SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program award of $35,000,000 from the State of California for the New Juvenile Hall Project.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works, the Office of the County Counsel, Probation Department, and Board of the State and Community Corrections are in concurrence with the recommended action. The Project is presently scheduled to achieve Project Establishment in November 2014. This item was presented to the Budget Committee for consideration on July 30, 2014, and to the Capital Improvement Committee on August 13, 2014.
FINANCING:
The grant funds will cover $35,000,000 of the estimated $52,791,824 of this project. All other costs would be funded by the County's matching funds of $17,791,824.
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
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Benny J. Young, RMA Director
Dated: August 15, 2014
Attachments: Resolution; Project Budget