Title
a. Approve and authorize the Director or designee of the Department of Social Services to sign a non-standard agreement with Binti, Inc. for the provision of licenses and support for Resource Family Approval software for the period of February 1, 2025 to January 31, 2027, in the amount of $56,936; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($5,694) of the amended contract amount, do not significantly change the scope of work, and do not exceed the maximum aggregate amount of $62,630.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or designee of the Department of Social Services to sign a non-standard agreement with Binti, Inc. for the provision of licenses and support for Resource Family Approval software for the period of February 1, 2025 to January 31, 2027, in the amount of $56,936; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($5,694) of the amended contract amount, do not significantly change the scope of work, and do not exceed the maximum aggregate amount of $62,630.
SUMMARY/DISCUSSION:
This agreement provides the Department of Social Services (DSS), Family and Children's
Service Branch with software and support services provided by Binti, inc. for tracking the Resource Family Approval (RFA) program throughout Monterey County.
RFA was authorized through Senate Bill 1013 (Chapter 35, Statutes of 2012) and requires the California Department of Social Services, in consultation with the county welfare agencies, foster parent associations, and other interested community parties, to implement a unified, family friendly and child-centered resource family approval process. RFA upgrades and unifies approval standards for all caregivers by replacing and streamlining the existing processes for licensing foster family homes, approving relative and non-relative extended family members as foster care providers and approving adoptive homes. RFA prepares families to better meet the needs of vulnerable children in the foster care system and allows seamless transition to permanency.
This agreement includes nonstandard language, including autorenewal clause, payment provisions, additional electronic terms and conditions form.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved the Agreements as to legal form, as has the Auditor-Controller’s Office as to the financial provisions.
FINANCING:
Funding for this agreement is provided with a combination of Federal/State Social Services revenues and Realignment funds.
Sufficient appropriations and estimated revenues of $23,890 are included in the Social Services Fund 001-SOC005 in the FY 2024-25 Adopted Budget. DSS will incorporate total appropriations/revenues of $32,946 in each of the corresponding budgets for FY 2025-26 and FY 2026-27.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This Agreement correlates to the Health & Human Services Strategic Initiative adopted by the Board of Supervisors by allowing DSS to improve the quality of life for foster children by expanding capacity for timely completion of resource family approvals.
Mark a check to the related Board of Supervisors Strategic Initiatives
Check the related Board of Supervisors Strategic Initiatives:
__Economic Development
__Administration
X Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Juan Plascencia, Departmental Info Sys Mgr I, x7036
Approved by: Roderick W. Franks, Director, x4430
Attachments: Agreement
The proposed agreement is on file with Clerk of the Board as an attachment to this Board Report