Title
Approve Amendment No. 2 to the Agreement for Services with Industrial Machine Shop to increase the dollar amount by $250,000 for a new contract total not to exceed $540,000 for machining, fabrication and repair services related to Agency facilities and equipment; and authorize the General Manager to execute the amendment. (Staff Presenting: Jason Demers)
Report
RECOMMENDATION:
It is recommended that the Monterey County Water Resources Agency Board of Directors:
Approve Amendment No. 2 to the Agreement for Services with Industrial Machine Shop to increase the dollar amount by $250,000 for a new contract total not to exceed $540,000 for machining, fabrication and repair services related to Agency facilities and equipment; and authorize the General Manager to execute the amendment.
SUMMARY/DISCUSSION:
On January 19, 2022, the Monterey County Water Resources Agency (Agency) entered into an Agreement for Services (Agreement) with Industrial Machine Shop for providing machining, fabrication and repair services related to Agency facilities and equipment in the amount of $90,000. The scope of work under this Agreement includes the fabrication of custom parts; welding existing equipment and parts; and the repair of valves, motors, and pump components. Industrial Machine Shop provides critical routine and as-needed services necessary to maintain good working condition of the various Agency facilities and equipment.
On April 18, 2022, the Board of Directors approved Amendment 1 to this agreement for a time extension through June 30, 2027, and to increase the amount payable by $200,000 to a not to exceed total of $290,000.
The winter storms of 2022-23 resulted in heavy use and damage of Agency facilities and equipment including pumping stations on the Reclamation Ditch. Agency staff completed repairs on most of these facilities over the summer and fall, relying heavily on Industrial Machine Shop for repair of critical equipment. Agency flood conveyance infrastructure including Reclamation Ditch pumping stations were put to use again as a result of December 2023 rain events resulting in the unexpected failure of critical equipment at one pumping station, necessitating emergency repairs.
Amendment No. 2 is to increase the amount payable by $250,000 to a not-to-exceed total of $540,000 to accommodate emergency equipment repairs and ongoing services for machining, fabrication and repair services related to Agency facilities and equipment.
Activities related to this action meet the Agency’s Strategic Plan Goal A: Infrastructure Maintenance, Strategy 1: perform a conditions assessment for all facilities, determine which facilities should be replaced and which repaired, and prioritize service levels. This activity is related to various Agency projects and programs.
OTHER AGENCY INVOLVEMENT:
None.
FINANCING:
Funds for this amendment will be from Funds 122-Reclamation Ditch and 131-Castroville Seawater Intrusion Project. Some work performed under this Amended Agreement may qualify for FEMA reimbursement related to the 2022-23 storms. Other Funds may also be identified in future fiscal years.
Prepared by: Jason Demers, Senior Water Resources Engineer, (831) 755-4860
Approved by: Ara Azhderian, General Manager, (831) 755-4860
Attachments:
1. Original Agreement for Services
2. Original Amendment No. 1 Agreement for Services
3. Amendment No. 2
4. Board Order