COMPLETED BOARD ORDER"�|E�6�49
Before the Board of Supervisors in and for the
County of Monterey, State of California
Resolution No. 11-006; Board Budget No.: 09/10-070
a. Adopt a Resolution to accept the Internship Program
Annual Report; and
b. Approve funding the pilot Internship Program from
the General Fund as a permanent program; and
c. Direct the County Administrative Office to amend
the Human Resources Unit 8049) Adopted FY
2010-11 Budget to include one 1) 5 FTE
Management Analyst III position; and
d. Authorize the Auditor-Controller to transfer
appropriations totaling $35,104 from County
Administrative Office 020 contingencies to County
Administrative Office 003 Human Resources 4/5ths
Vote Required)
Upon motion of Supervisor Armenta, seconded by Supervisor Potter, and carried by those
members present, the Board of Supervisors hereby:
a. Adopted Resolution No. 11-006 to accept the Internship Program Annual Report;
b. Approved funding the pilot Internship Program from the General Fund as a
permanent program;
c. Directed the County Administrative Office to amend the Human Resources Unit
8049) Adopted FY 2010-11 Budget to include one 1) 5 FTE Management Analyst
III position; and
d. Authorized the Auditor-Controller to transfer appropriations totaling $35,104 from
County Administrative Office 020 contingencies to County Administrative Office
003 Human Resources 4/5ths Vote Required).
PASSED AND ADOPTED this 11th day of January 2011, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, Potter
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California,
hereby certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made
and entered in the minutes thereof of Minute Book 75 for the meeting on January 11, 2011.
Dated: January 21, 2011 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By l'A~(.
Deputy
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SIGNED BOARD REPORT"�|E�8�MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: January 11, 2011 Consent AGENDA NO.:
SUBJECT: a. Adopt Resolution to accept Internship Program Annual Report; and
b. Approve funding the pilot Internship Program from the General Fund as a
permanent program; and
c. Direct the County Administrative Office to amend the Human Resources
Unit 8049) Adopted FY2010-11 Budget to include one 1) 5 FTE
Management Analyst III position; and
d. Authorize the Auditor-Controller to transfer appropriations totaling $35,104
from County Administrative Office 020 Contingencies to County
Administrative Office 003 Human Resources 4/5ths Vote Required).
DEPARTMENT: County Administrative Office / Human Resources
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Adopt Resolution to accept the Internship Program Annual Report; and
b. Approve funding the pilot Internship Program from the General Fund as a permanent
program; and
c. Direct the County Administrative Office to amend the Human Resources Unit 8049)
Adopted FY2010-11 Budget to include one 1) 5 FTE Management Analyst III position;
and
d. Authorize the Auditor-Controller to transfer appropriations totaling $35,104 from County
Administrative Office 020 Contingencies to County Administrative Office 003 Human
Resources 4/5ths Vote Required).
SUMMARY:
The Board of Supervisors requested staff to establish a County-wide Internship Program, which
was approved on April 29, 2008 as a pilot program. Since that time, Human Resources HR) has
been funding this program through salary savings of unfilled positions. The primary objectives of
the Internship Program are to promote student awareness about the diversity of County careers,
enhance the education and training of the local student population, strengthen overall recruitment
of a future workforce, augment and support public service through avoided costs, and to provide
centralized oversight for policy compliance Attachment B). While the program has been very
successful the last two years, with the budget reductions over the past two years, HR can no
longer afford to fund this program through salary savings. The vacant position needs to be filled
this year and vacant positions are unlikely to exist in future years. The recommended action
approves funding the pilot program as a permanent program and providing one 5 FTE position
to manage the program on a permanent basis. An estimated annual budget is shown on
Attachment C.
DISCUSSION:
The number of students applying for Monterey County internships has increased by 145% over
the program's first pilot year in 2008. The dollar value equivalent of unpaid hours worked in the
program's second year totaled $607,097. The Internship Program's growth in popularity and
overall value is a result of an increase in the number of County departments choosing to
participate, improved record-keeping, and centralized coordination that provides effective
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SIGNED BOARD REPORT"�|E�8�outreach to the student population seeking work experience to strengthen their career and
educational goals.
As a pilot program, the County gained valuable project work from a variety of internships, as
referenced in the annual report Attachment A). These short-term projects do not replace the
work of regular employees, but provide opportunities that benefit both public service and student
education. Monterey County currently places undergraduate, graduate, and post-graduate
students and plans to provide future outreach to high school students.
The Internship Program projects an increase in the volume of internships in subsequent years.
Centralized coordination for this County-wide program establishes oversight for policy
compliance, supports the continued growth in volume of public service internships, and
strengthens recruitment of a future workforce. The loss of centralized coordination would
negatively impact these functions and result in a significant reduction of the overall benefits to
public service for the County of Monterey.
The 5 FTE Management Analyst III will provide a variety of services, resources, and
guidance to County Departments to continue development of new and ongoing internships. This
position will be primarily responsible for recruitment of prospective interns for all participating
Departments; provide visibility of County public service careers through outreach to local and
regional colleges and universities; provide oversight for policy compliance; collect and maintain
data necessary for production of an annual report; provide guidance and training for staff
regarding intern supervision; and all additional duties necessary to continue to grow the County-
wide Internship Program.
OTHER AGENCY INVOLVEMENT:
None.
FINANCING:
The cost to fund this program for the remainder of FY 2010-11 is $35,104. The annual cost to
fund this program is $70,416.
Prepared by:
CC) Cl v~--
Tern Cook
Management Analyst II
Approved by:
Assistant County Administrative Officer
Dated: December 22, 2010
Attachments: Internship Program Annual Report 2009-2010 Attachment A)
Internship Program Policies and Procedures, revised 2010 Attachment B)
Internship Program Budget Attachment C)
cc: Mike Miller, Auditor-Controller
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REVISED BOARD ORDER"�|E�h�49
Before the Board of Supervisors in and for the
County of Monterey, State of California
Resolution No. 11-006; Board Budget No.: 09/10-070
a. Adopt a Resolution to accept the Internship Program
Annual Report; and
b. Approve funding the pilot Internship Program from
the General Fund as a permanent program; and
c. Direct the County Administrative Office to amend
the Human Resources Unit 8049) Adopted FY
2010-11 Budget to include one 1) 5 FTE
Management Analyst III position; and
d. Authorize the Auditor-Controller to transfer
appropriations totaling $35,104 from County
Administrative Office 020 contingencies to County
Administrative Office 003 Human Resources 4/5th,
Vote Required)
Upon motion of Supervisor Armenta, seconded by Supervisor Potter, and carried by those
members present, the Board of Supervisors hereby:
a. Adopted Resolution No. 11-006 to accept the Internship Program Annual Report;
b. Approved funding the pilot Internship Program from the General Fund as a
permanent program;
c. Directed the County Administrative Office to amend the Human Resources Unit
8049) Adopted FY 2010-11 Budget to include one 1) 5 FTE Management Analyst
III position; and
d. Authorized the Auditor-Controller to transfer appropriations totaling $35,104 from
County Administrative Office 020 contingencies to County Administrative Office
003 Human Resources 4/5ths Vote Required).
PASSED AND ADOPTED this 11th day of January 2011, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Parker, Potter
NOES: None
ABSENT: Supervisor Salinas
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California,
hereby certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made
and entered in the minutes thereof of Minute Book 75 for the meeting on January 11, 2011.
Dated: January 18, 2011 Gail T. Borkowski, Clerk of the Board of Supervisors
Revised: February 7, 2011 County of Monterey, State of California
By
Deputy
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