Title
a. Approve Agreements with the following companies: Calpo, Hom & Dong Architects, Inc., IBI Group Architecture Planning, Kasavan Architects, Inc., RIM Architects, The Paul Davis Partnership, LLP, and Wald, Ruhnke & Dost Architects, LLP to provide on-call services over $100,000 for architectural and engineering design services for various projects located in Monterey County, California (Request for Qualifications #10456), in a total amount not to exceed $5,000,000 for each Agreement, for various projects located in Monterey County, California (Request for Qualification #10456), in a total amount not to exceed $5,000,000 for each Agreement, for a period of three (3) years, from execution of each Agreement, with the option to extend each Agreement for two (2) additional one (1) year period(s); and
b. Authorize the Contracts/Purchasing Officer to execute the Agreements and up to three (3) future amendments to said Agreements where the amendments do not significantly alter the scope of work or change the approved Agreement amounts.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Agreements with the following companies: Calpo, Hom & Dong Architects, Inc., IBI Group Architecture Planning, Kasavan Architects, Inc., RIM Architects, The Paul Davis Partnership, LLP, and Wald, Ruhnke & Dost Architects, LLP to provide on-call services over $100,000 for architectural and engineering design services for various projects located in Monterey County, California (Request for Qualifications #10456), in a total amount not to exceed $5,000,000 for each Agreement, for various projects located in Monterey County, California (Request for Qualification #10456), in a total amount not to exceed $5,000,000 for each Agreement, for a period of three (3) years, from execution of each Agreement, with the option to extend each Agreement for two (2) additional one (1) year period(s); and
b. Authorize the Contracts/Purchasing Officer to execute the Agreements and up to three (3) future amendments to said Agreements where the amendments do not significantly alter the scope of work or change the approved Agreement amounts.
SUMMARY/DISCUSSION:
Calpo, Hom & Dong Architects, Inc., IBI Group Architecture Planning, Kasavan Architects, Inc., RIM Architects, The Paul Davis Partnership, LLP, The Paul Davis Partnership, LLP and Wald, Ruhnke & Dost Architects, LLP were selected to be hired for their expertise and capabilities necessary to provide on-call services over $100,000 for architectural and engineering design services under an Agreement through a competitive selection process in accordance with County policies (under Request for Qualifications (RFQ) #10456) for an amount not to exceed $5,000,000 for each Agreement, for a period of three (3) years, from execution of each Agreement, with the option to extend each Agreement for two (2) additional one (1) year period(s).
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Auditor-Controller have reviewed and approved the Agreements as to form and legality, and fiscal provisions, respectively.
FINANCING:
There is no impact to the General Fund. Sufficient appropriations are available in the Resource Management Agency (RMA) - Public Works Budget (Fund 404, Department 3000, Unit 8174, Appropriations Unit RMA 015) to finance each Agreement.
Prepared by: Donald D. Searle, Architectural Services Manager, (831) 755-5061
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
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Benny J. Young, P.E., RMA Director
Dated: April 25, 2014
Attachments: Calpo, Hom & Dong Architects, Inc. Agreement; IBI Group Architecture Planning Agreement; Kasavan Architects, Inc. Agreement; RIM Architects Agreement; The Paul Davis Partnership, LLP Agreement; Wald, Ruhnke & Dost Architects Agreement, LLP; (attachments on file with the Clerk of the Board)