COMPLETED BOARD ORDER�2��W29
Before the Board of Supervisors in and for the
County of Monterey, State of California
Agreement No: A-11197
a. Approve and authorize the Director of the Department of Social and
Employment Services, or his designee, to sign an agreement for $633,578
with the ACTION Council of Monterey County, to provide project leadership
and coordination for Differential Response aka: Pathways to Safety for the
period of July 1, 2008 through June 30, 2009; and
b. Authorize the Director of the Department of Social and Employment Services,
or his designee, to sign up to three 3) amendments to this Agreement, where
the total amendments do not exceed ten percent 10%) of the original contract
amount, and do not significantly change the scope of work.
Upon motion of Supervisor Salinas, seconded by Supervisor Armenta, and carried by those
members present, effective July 1, 2008, the Board hereby:
a. Approved and authorized the Director of the Department of Social and Employment
Services, or his designee, to sign an agreement for $633,578 with the ACTION Council of
Monterey County, to provide project leadership and coordination for Differential Response
aka: Pathways to Safety for the period of July 1, 2008 through June 30, 2009; and
b. Authorized the Director of the Department of Social and Employment Services, or his
designee, to sign up to three 3) amendments to this Agreement, where the total amendments
do not exceed ten percent 10%) of the original contract amount, and do not significantly
change the scope of work
PASSED AND ADOPTED this 24th day of June, 2008, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Mettee-McCutchon, Potter
NOES: None
ABSENT: None
I, Annette D'Adamo, Interim Clerk of the Board of Supervisors of the County of Monterey, State of California,
hereby certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and
entered in the minutes thereof of Minute Book 74 for the meeting on June 24, 2008.
Dated: June 26, 2008 Annette D'Adamo, Interim Clerk of the Board of Supervisors
County of Monterey, State of California
Deputy
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FULLY EXECUTED AMENDMENT 1 TOB�COUNTY OF MONTEREY
AMENDMENT # 1 TO AGREEMENT # A- 11197
ACTION Council of Monterey County
This Amendment is made and entered into by and between the County of Monterey, a
political subdivision of the State of California, hereinafter, COUNTY"), and ACTION
Council of Monterey County hereinafter, CONTRACTOR").
This Amendment modifies the agreement for leadership and coordination of the
Differential Response Program also known as Pathways to Safety), between the parties
executed on June 24, 2008, hereinafter, Original Agreement by adding $113,949 for
the period July 1, 2008 to June 30, 2009, increasing the total contract amount to
$747,527. Therefore, the parties agree:
1. Section 1 of the Original Agreement is amended to read as follows:
1. SERVICES TO BE PROVIDED: The County hereby engages
CONTRACTOR to perform, and CONTRACTOR hereby agrees to
perform, the services described in Exhibit AA, in conformity with the
terms of this Agreement. The services are generally described as
follows: Provide coordination, and act as lead agency, for County's
Differential Response Program.
2. Section 2 of the Original Agreement is amended to read as follows:
2. PAYMENTS BY COUNTY: COUNTY shall pay the
CONTRACTOR in accordance with the payment provisions set forth in
Exhibit AA, subject to the limitations set forth in this Agreement. The
total amount payable by COUNTY to CONTRACTOR under this
agreement shall not exceed the sum of $747,527.
3. Section 4 of the Original Agreement is amended to read as follows:
4. ADDITIONAL PROVISIONS/EXHIBITS: The following attached
exhibits are incorporated herein by reference and constitute a part of this
agreement:
Exhibit AA
Exhibit B
Exhibit CC
Exhibit DD
Exhibit E
Exhibit F
Exhibit G
FCS/Bach
ACTION Council
Amendment # 1 to Contract # A-11197
Page 1 of 3
Scope of Services/Payment Provisions
DSES Additional Provisions
Program Budget
Billing Summary/Claim Form
Sub-Contractor Report of Expenditures
Child Abuse and Neglect Reporting
HIPPA Business Associate Agreement
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FULLY EXECUTED AMENDMENT 1 TOB�4. Sections 1.01, 1.02 and 2.01 of Exhibit B of the Original Agreement are amended
to read as follows:
1.01 Monthly Claims by CONTRACTOR: Not later than the tenth 10th) day of
each month CONTRACTOR shall submit to COUNTY a signed invoice setting
forth the amount claimed. The invoice shall be submitted in the form set forth in
Exhibit DD.
1.02 Allowable Costs: Allowable costs shall be the CONTRACTOR's actual
costs of developing, supervising and delivering the services under this Agreement
as set forth in the budget, attached hereto as Exhibit CC. Only the costs listed in
Exhibit CC as contract expenses may be claimed as allowable costs. Any dispute
over whether costs are allowable shall be resolved in accordance with the
provisions of 45 Code of Federal Regulations, Part 74, Sub-Part F and 48 Code of
Federal Regulations CFR), Chapter 1, Part 31
2.01 Outcome objectives and performance standards: CONTRACTOR shall,
for the entire term of this Agreement, provide the service outcomes set forth in
Exhibit AA. CONTRACTOR shall meet the contracted level of service and the
specified performance standards described in Exhibit AA unless prevented from
doing so by circumstances beyond CONTRACTOR's control including, but not
limited to, natural disasters, fire, theft and shortages of necessary supplies or
materials due to labor disputes.
5. Exhibits A, C, and D of the Original Agreement, are rescinded and replaced by
Exhibits AA, CC and DD, attached.
Subject to the foregoing amendment, all other terms and conditions of the Original
Agreement shall remain in full force and effect.
If there is any conflict or inconsistency between provisions of this amendment and the
Original Agreement, the provisions of this amendment shall control in all respects.
IN WITNESS HEREOF, the parties hereby execute this amendment as follows:
By: 72
Elliott Robinson
Director, PSE,
Date:
FCS/Bach
ACTION Council
Amendment # 1 to Contract # A-11197
Page 2 of 3
CONTRACTOR:
ACTION Council of
By,,
Chair, President, Vice-President
//Z' 7"e(y,~_t i t c
Print Name & Title)
Date: 1 91
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FULLY EXECUTED AMENDMENT 1 TOB�ACTION Council of Monterey County
Approved as to Form: By:
Senior Deputy County Counsel
Date: laO~
Auditor-Conttrol er 70M c e
Date: 121 10
FCS/Bach
ACTION Council
Amendment # 1 to Contract # A-11197
Page 3 of 3
Jih,n1 l r y
Print Name and title)
Date: // c
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FULLY EXECUTED AMENDMENT 1 TOB�Exhibit AA
SCOPE OF SERVICES/PAYMENT PROVISIONS
Action Council of Monterey County
July 1, 2008 to June 30, 2009
1 CONTACT INFORMATION
Contractor Name: ACTION Council of Monterey County
Mailing Address:
Contact Person: 369 Main St., Suite M
Salinas, CA 93901
Larry Imwalle
Phone 831) 783-1244 Fax 831) 783-1276
County Contract Monitor: Daniel Bach
Management Analyst I I I
Family and Children's Services
1000 S. Main Street, Ste. 112
Salinas, CA 93901
831) 796-3525 Fax 831) 755-4600
II. SERVICES TO BE PROVIDED
Contractor shall act as lead agency/coordinator for Differential Response.
Differential Response DR) also know as Pathways to Safety P2S), a different way
of responding to the reports of abuse and neglect received by Family and Children's
Services FCS). This new strategic approach to evaluating and improving family
and child well-being, improves a community's ability to keep children safe. This is
accomplished by responding earlier and more meaningfully to reports of abuse and
neglect, before family difficulties escalate to the point of harm" What Works Policy
Brief; Foundation Consortium for California's Children and Youth).
The County shall, in collaboration with the ACTION Council, authorize work
performed as determined by funding opportunities, timelines, work requirements,
and project needs, provided the total contract does not exceed the established
maximum of $747,527.00.
Contractor shall provide oversight, leadership and assessment. Contractor will
directly provide and/or supervise services to fully support a community-based
Differential Response Network in Monterey County, including:
Development of a work plan with timelines for implementation of path two.
ACTION Council of Monterey County FCS/Bach
Amendment #1, Exhibit AA CWS
Page 1 of 3 July 1, 2008 to June 30, 2009
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FULLY EXECUTED AMENDMENT 1 TOB�Exhibit AA
Facilitate training to introduce, promote and prepare key community
stakeholders for DR.
Monitor and assess a strategic plan for community capacity building.
Develop and recruit community and agency staff for participation on a
Steering committee for oversight, accountability and evaluation.
Develop and present DR fiscal strategies, current strengths, and barriers to
community-based organizations, local foundations, Board of Supervisors,
Children's Council, and interagency partners. Assist in generation of public
support and marketing plan. Present revenue maximization strategies to local
funders to showcase potential community impact of leveraging.
Seek grant funding for DR through public and private funding sources.
Prepare grants appropriate to those funding sources, if available.
Maintain and support ETO, a system of receiving and distributing referrals for
community response on path one and path two.
Prepare appropriate materials for support of DR and conduct collaborative
meetings with DSES to ensure information is provided to staff and
community.
Continued research on community capacity and data tracking for Differential
Response
Research and evaluation of Impact of DR. Develop a system of evaluation to
allow for change in structure, service needs and ongoing identification of
systemic barriers. Include tools for overall evaluation of DR implementation
and service provision.
Provided feedback, reports and back up documentation on a monthly basis.
III. SUBCONTRACTOR(S):
Agreements executed between CONTRACTOR and subcontractor(s) performing work
under this agreement shall require subcontractor(s) to comply with the provisions set
forth in Section 9, Insurance and Section 8, Indemnification of this Agreement, relative
to CONTRACTOR. Subcontractor(s) agreements shall also include the provisions of
Sectionl0, Records & Confidentiality and Section 11, Non-Discrimination.
IV. PAYMENT PROVISIONS
COUNTY shall pay CONTRACTOR according to the terms set forth in Section 6,
Payment Conditions, of this Agreement. The contractor shall submit a monthly invoice
to the COUNTY no later than the tenth 10th) day following the end of the month during
which costs were incurred. The invoice shall be submitted in the format presented in
Exhibit DD and shall contain the original signature of the person authorized to submit
claims for payment. Any required documentation, as noted on the invoice form, shall be
submitted with the invoice. Copies of all invoices shall be provided to the COUNTY.
ACTION Council of Monterey County FCS/Bach
Amendment #1, Exhibit AA CWS
Page 2 of 3 July 1, 2008 to June 30, 2009
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FULLY EXECUTED AMENDMENT 1 TOB�Exhibit AA
The maximum amount to be paid by COUNTY to CONTRACTOR under this Agreement
shall not exceed the sum of Seven Hundred Forty-Seven Thousand, Five Hundred
and Twenty Seven Dollars $747,527.00).
Funding for this contract is subject to the availability of appropriations as provided by
the State of California and may be adjusted upon 30 days notice to Contractor.
ACTION Council of Monterey County FCS/Bach
Amendment #1, Exhibit AA CWS
Page 3 of 3 July 1, 2008 to June 30, 2009
BIB]
39961-U01
FULLY-U02
EXECUTED-U02
AMENDMENT-U02
1-U02
TO-U02
AGREEMENT-U02
A-11197-U02
BETWEEN-U02
COUNTY-U02
OF-U02
MONTEREY-U02
ACTION-U02
COUNCIL-U02
OF-U02
MONTEREY-U02
COUNTY-U02
LI21329-U03
FO21330-U03
FO62956-U03
FO64075-U03
MG69409-U03
AS69434-U03
AS69436-U03
AI70344-U03
DO80429-U03
C5-U03
AGREEMENTS-U03
5/28/2009-U04
BOYDA-U04
11907-U05
8-U06
29.-U07
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
&-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
AN-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
6/12/2008-U011
AGREEMENT-U012
$633,578-U012
ACTION-U012
COUNCIL-U012
OF-U012
MONTEREY-U012
COUNTY-U012
TO-U012
PROVIDE-U012
PROJECT-U012
LEADERSHIP-U012
COORDINATION-U012
DIFFERENTIAL-U012
RESPONSE-U012
AKA:-U012
PATHWAYS-U012
TO-U012
SAFETY-U012
PERIOD-U012
JULY-U012
1,-U012
2008-U012
THROUGH-U012
JUNE-U012
30,-U012
2009;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
3)-U012
AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
AMENDMENTS-U012
DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK-U012
FULLY EXECUTED AMENDMENT 1 TOB�ACTION Council of Monterey County
Budget
July 1, 2008 through June 30, 2009
Exhibit CC
CATEGORY FTE 12-MONTH BUDGET
Salaries
ED 0.5 42,500
Coordinator 1 58,000
FRS 5 208,000
Support Staff 1 22,872
Benefits 20%) 66,274
Subtotal 397,646
Grant Development 32,600
Community Capicity Building 42,600
Support Funding 38,000
Community Contract for FRS Support 2 140,000
Community Meeting Expense 3,325
Training 9,740
Travel and Mileage 12,415
Print/Copy/Supplies 2,000
Telephone/Fax 800
Postage 444
Subtotal 281,924
Admin/Overhead 10% 67,957
TOTAL $747,527
The maximum amount to be paid by COUNTY to CONTRACTOR under this Agreement shall not exceed
Seven Hundred Forty-Seven Thousand, Five Hundred and Twenty-Seven Dollars $747,527)
ACTION Council FCS/ Bach
Amendment #1 CWSOIP
Exhibit CC 07/01/08 to 6/30/09
BIB]
39961-U01
FULLY-U02
EXECUTED-U02
AMENDMENT-U02
1-U02
TO-U02
AGREEMENT-U02
A-11197-U02
BETWEEN-U02
COUNTY-U02
OF-U02
MONTEREY-U02
ACTION-U02
COUNCIL-U02
OF-U02
MONTEREY-U02
COUNTY-U02
LI21329-U03
FO21330-U03
FO62956-U03
FO64075-U03
MG69409-U03
AS69434-U03
AS69436-U03
AI70344-U03
DO80429-U03
C5-U03
AGREEMENTS-U03
5/28/2009-U04
BOYDA-U04
11907-U05
8-U06
29.-U07
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
SOCIAL-U07
&-U07
EMPLOYMENT-U07
SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
AN-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
6/12/2008-U011
AGREEMENT-U012
$633,578-U012
ACTION-U012
COUNCIL-U012
OF-U012
MONTEREY-U012
COUNTY-U012
TO-U012
PROVIDE-U012
PROJECT-U012
LEADERSHIP-U012
COORDINATION-U012
DIFFERENTIAL-U012
RESPONSE-U012
AKA:-U012
PATHWAYS-U012
TO-U012
SAFETY-U012
PERIOD-U012
JULY-U012
1,-U012
2008-U012
THROUGH-U012
JUNE-U012
30,-U012
2009;-U012
B.-U012
AUTHORIZE-U012
DIRECTOR-U012
OF-U012
DEPARTMENT-U012
OF-U012
SOCIAL-U012
&-U012
EMPLOYMENT-U012
SERVICES,-U012
OR-U012
HIS-U012
DESIGNEE,-U012
TO-U012
SIGN-U012
UP-U012
TO-U012
THREE-U012
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AMENDMENTS-U012
TO-U012
AGREEMENT,-U012
TOTAL-U012
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DO-U012
EXCEED-U012
TEN-U012
PERCENT-U012
10%)-U012
OF-U012
ORIGINAL-U012
CONTRACT-U012
AMOUNT,-U012
DO-U012
SIGNIFICANTLY-U012
CHANGE-U012
SCOPE-U012
OF-U012
WORK-U012
FULLY EXECUTED AMENDMENT 1 TOB�Action Council of Monterey County
July 1, 2008 through June 30, 2009
Billing Summary/Claim
Name Of Agency:
ACTION Council
Month:
CATEGORY FTE CONTRACT
FUNDS
7/1/08 6/30/09
TOTAL MONTHLY
EXPENSE
YEAR-TO-DATE
EXPENSE BALANCE
CONTRACT
FUNDS
Salaries
ED 0.5 42,500
Coordanator 1 58 000
FRS 5 208 000
Support Staff 1 22,872
Benefits 20%) 66,2 4
Subtotal 397,646
Grant Development 32 600
Community Ca ici Building 42 600
Support Funding 38,000
Community Contract for FRS Support 2 140,000
Community Meeting Expense 3,325
Training 9,740
Travel and Milage 12,05
Print/Copy/Supplies 2 000
Telephone/Fax 800
Postage 444
Subtotal 281,924
Admin/Overhead 10%" 67,957
TOTAL $747,527
I hereby certify that this report is correct and complete to the best of my knowledge.
Print name of person completing the form
Authorized signature
Monterey County DSES Authorized Signature
Phone Number
Phone Number
Date
Date
Date
Exhibit DD
FCSBach
ACTION Council CWSOIP
Amendment #1 07/01/08 06/30/09
Exhibit DD
BIB]
39961-U01
FULLY-U02
EXECUTED-U02
AMENDMENT-U02
1-U02
TO-U02
AGREEMENT-U02
A-11197-U02
BETWEEN-U02
COUNTY-U02
OF-U02
MONTEREY-U02
ACTION-U02
COUNCIL-U02
OF-U02
MONTEREY-U02
COUNTY-U02
LI21329-U03
FO21330-U03
FO62956-U03
FO64075-U03
MG69409-U03
AS69434-U03
AS69436-U03
AI70344-U03
DO80429-U03
C5-U03
AGREEMENTS-U03
5/28/2009-U04
BOYDA-U04
11907-U05
8-U06
29.-U07
A.-U07
APPROVE-U07
AUTHORIZE-U07
DIRECTOR-U07
OF-U07
DEPARTMENT-U07
OF-U07
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SERVICES,-U07
OR-U07
HIS-U07
DESIGNEE,-U07
TO-U07
SIGN-U07
AN-U07
511-DSS-U08
OLDS-U09
ANNA-U09
OLDSAM-U10
6/12/2008-U011
AGREEMENT-U012
$633,578-U012
ACTION-U012
COUNCIL-U012
OF-U012
MONTEREY-U012
COUNTY-U012
TO-U012
PROVIDE-U012
PROJECT-U012
LEADERSHIP-U012
COORDINATION-U012
DIFFERENTIAL-U012
RESPONSE-U012
AKA:-U012
PATHWAYS-U012
TO-U012
SAFETY-U012
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JULY-U012
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2008-U012
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DO-U012
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OF-U012
ORIGINAL-U012
CONTRACT-U012
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CHANGE-U012
SCOPE-U012
OF-U012
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