Title
a. Approve and authorize the Director or designee of the Department of Social Services to sign Amendment No. 1 to Agreement No. A-15838 with Monterey County Office of Education to leverage an additional $477,422 for a new contract total of $732,912 in pass-through Title IV-E administrative funding to support Foster Youth services with no change to the contract term; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three future amendments to this amended Agreement where the total amendments do not exceed 10% ($73,291) of the amended contract amount, do not significantly change the scope work, and do not exceed the maximum aggregate amount of $806,203.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or designee of the Department of Social Services to sign Amendment No. 1 to Agreement No. A-15838 with Monterey County Office of Education to leverage an additional $477,422 for a new contract total of $732,912 in pass-through Title IV-E administrative funding to support Foster Youth services with no change to the contract term; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three future amendments to this amended Agreement where the total amendments do not exceed 10% ($73,291) of the amended contract amount, do not significantly change the scope work, and do not exceed the maximum aggregate amount of $806,203.
SUMMARY/DISCUSSION:
This Memorandum of Understanding (MOU) will allow the Monterey County Office of Education to partner with the Department of Social Services to provide services described in Education Code Section 42921 to children living in licensed foster homes, or with approved relatives or near-kin. This will be accomplished through the leveraging of federal funding for Foster Youth Services as a match to IV-E administrative funding.
The leveraging provided for in this MOU will allow services to be provided to a larger group of foster youth to support their overall educational attainment and stability, while improving communication and information between education providers and case managers. It is expected that this partnership will increase referrals for mentoring, counseling, and transition/emancipation services, as well as ensure the identification of service-related gaps.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved the Amendment as to form, as has the Auditor-Controller’s Office as to financial provisions.
FINANCING:
The funding for these services is provided as a pass-through from Social Security Act Title IV-E through the California Department of Social Services. Fiscal-Year 2023-24 costs were incurred but not accrued in the past fiscal year. The additional funds cover two years of service costs and were delayed due to administrative factors on the part of the vendor. The eligible expenses are included in the Department’s quarterly request for reimbursement and MCOE is providing the required match, approximately 60% based upon the non-fed discount rate. This is a pass-through expense; therefore, appropriations are not needed, and the Department will reimburse MCOE with the revenue earned. There is no impact to the County General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Health & Human Services Strategic Initiative adopted by the Board of Supervisors by allowing the Department to improve the quality of life for foster children by expanding the Department’s ability to keep children in out of home care in their schools of origin.
Mark a check to the related Board of Supervisors Strategic Initiatives
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Prepared by: Sara Sturtevant, MAII, x4413
Approved by: Lori A. Medina, Director, x4430
Attachments: Amendment No. 1
Original Agreement
Proposed Agreement is on file with Clerk of the Board as an attachment to this Board Report.