Title
Authorize the Contracts/Purchasing Officer to sign Maintenance Agreement and Addendum with MorphoTrust USA, Inc., to provide annual maintenance for 15 live scan machines in the amount of $105,846 for Fiscal Year 2014-15.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Contracts/Purchasing Officer to sign Maintenance Agreement and Addendum with MorphoTrust USA, Inc., to provide annual maintenance for 15 live scan machines in the amount of $105,846 for Fiscal Year 2014-15.
SUMMARY/DISCUSSION:
The Monterey County Sheriff’s Office, on behalf of the Remote Access Network (RAN, also known as Cal-ID) Board, has contracted with MorphoTrust USA to provide support, maintenance, parts and supplies for live scan fingerprint equipment located at the Sheriff’s Office, Monterey County Probation Department and the Police Departments in the Cities of Carmel, Gonzales, Greenfield, King City, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside, and Soledad. The equipment was purchased with Cal-ID funds and is used to report arrests to the State and Federal governments per the California Department of Justice request of electronic transmission of computerized fingerprints.
Pursuant to California Penal Code section 11112.4, the Remote Access Network (RAN) Board is comprised of a member of the Board of Supervisors, the Sheriff, the District Attorney, a second Chief of Police selected by all other police chiefs within the county (currently Carmel Police Department) and the Chief of Police of a Cal-ID member department having the largest number of sworn personnel within the county (currently Salinas Police Department) and a mayor elected by the city selection committee (currently Gonzales City Mayor) and a member-at-large chosen by the other members (currently Soledad Police Department). On May 21, 2014 the RAN Board approved its Fiscal Year (FY) 2014-15 budget which includes the additional Agreement amount.
Per the Vehicle Code Section 9250.19 and Board Resolution 90-13, the RAN Board authorizes the expenditure of funds that will be used to enhance the capacity of local law enforcement to provide automated mobile and fixed location identification of individuals. The Cal-ID funds are derived from a fee of one dollar ($1) collected by the Department of Motor Vehicles for each vehicle registered in Monterey County.
OTHER AGENCY INVOLVEMENT:
County Counsel, Risk Management and the Auditor Controller have reviewed the Agreement as to legal form, insurance requirements and fiscal provisions respectively. Risk Management has reviewed the Agreement and acknowledges that it does not meet the County’s standard insurance requirements and cannot approve.
FINANCING:
There is no increase in the General Fund Contribution as a result of this recommendation. The cost of the Agreement is paid by the Cal-ID fund and is included in the Adopted FY 2014-15 Sheriff’s Budget.
Prepared by: Daisy Fernandez, Accounting Clerical Supervisor
Approved by: Scott Miller, Sheriff-Coroner
Attachments:
Morpho Trust Maintenance Agreement Addendum