Title
a. Approve Professional Services Agreements with GFT Infrastructure, Inc. and Harris & Associates, Inc. to provide on-call construction management services for various construction projects located in the County of Monterey, Request for Qualifications #10914, for a period of five years effective November 21, 2025 to November 20, 2030, for an amount not to exceed $3,000,000 for each Agreement;
b. Approve modified standard Professional Services Agreements with MNS Engineers, Inc. and TRC Engineers, Inc. to provide on-call construction management services for various construction projects located in the County of Monterey, Request for Qualifications #10914, for a period of five years effective November 21, 2025 to November 20, 2030, for an amount not to exceed $3,000,000 each Agreement;
c. Approve additional term extensions for each Agreement beyond the anticipated five-year term of the Request for Qualifications with no change in the scope of work or increase to the dollar amount to allow continuity of services for active projects initiated during the anticipated five-year term of each Agreement, subject to review and approval as to form by the Office of the County Counsel; and
d. Authorize the Director of Public Works, Facilities and Parks or their designee to execute said Professional Services Agreements and future amendments to said Agreements where the amendments do not significantly alter the scope of work or increase the approved amount for each Agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Professional Services Agreements with GFT Infrastructure, Inc. and Harris & Associates, Inc. to provide on-call construction management services for various construction projects located in the County of Monterey, Request for Qualifications #10914, for a period of five years effective November 21, 2025 to November 20, 2030, for an amount not to exceed $3,000,000 for each Agreement;
b. Approve modified standard Professional Services Agreements with MNS Engineers, Inc. and TRC Engineers, Inc. to provide on-call construction management services for various construction projects located in the County of Monterey, Request for Qualifications #10914, for a period of five years effective November 21, 2025 to November 20, 2030, for an amount not to exceed $3,000,000 each Agreement;
c. Approve additional term extensions for each Agreement beyond the anticipated five-year term of the Request for Qualifications with no change in the scope of work or increase to the dollar amount to allow continuity of services for active projects initiated during the anticipated five-year term of each Agreement, subject to review and approval as to form by the Office of the County Counsel; and
d. Authorize the Director of Public Works, Facilities and Parks or their designee to execute said Professional Services Agreements and future amendments to said Agreements where the amendments do not significantly alter the scope of work or increase the approved amount for each Agreement.
SUMMARY:
The Department of Public Works, Facilities and Parks (PWFP) has established several on-call Professional Services Agreements (PSAs) for specialized services when County staff requires special expertise or when the volume of work exceeds capacity to manage in a timely manner. On-call PSAs are utilized across PWFP for specialized expertise in operations, management and specific facility and capital projects.
The recommended actions will establish PSAs with GFT Infrastructure, Inc. (GFT); Harris & Associates, Inc. (Harris); MNS Engineers, Inc. (MNS); and TRC Engineers, Inc. (TRC) to provide on-call construction management services for various construction projects located in the County.
DISCUSSION:
PWFP has identified a need for construction management services for a variety of County projects. These projects comprise of a wide range of scopes from new construction to minor and major alterations to existing facilities.
The purpose of the on-call PSAs is to augment the need for construction management and inspection services when the volume of work exceeds PWFP’s capacity, and to provide specialized expertise PWFP does not have. With the readily available on-call PSAs, consultant services are procured in a timely manner and with the least amount of administrative effort.
On May 15, 2025, PWFP solicited for Statements of Qualifications (SOQs) from qualified consultants through Request for Qualifications (RFQ) #10914 for on-call construction management services. On June 25, 2025, PWFP received SOQs from 15 firms. Of these 15 firms, four firms, GFT, Harris, MNS, and TRC, were identified as the most qualified through a competitive selection process in accordance with County policies and State and Federal laws under RFQ #10914. These four firms were selected for their expertise and capabilities in providing on-call construction management services for projects.
Approval of the recommended actions by the Board of Supervisors (Board) would allow for the issuance of four multi-year agreement (MYA) PSAs, each for a period of five years effective November 21, 2025 to November 20, 2030, for an amount not to exceed $3,000,000 for each PSA, for a combined total of $12,000,000. Each consultant’s scope of work, in general, provides construction management services, including but not limited to construction inspection, material testing and surveying services.
The modified standard PSAs with MNS and TRC include language that differs from the County’s standard terms. The MNS PSA includes a minor modification to paragraphs 5.01 and 5.02 of Section 5, Performance Standards, and Section 9, Insurance, which does not represent a material change in terms. The TRC PSA also includes a minor modification to paragraph 5.02 of Section 5, Performance Standards. The minor modifications have been reviewed and deemed acceptable by the Office of the County Counsel, including the County’s Risk Manager, and are reflected within the attached proposed modified PSAs (Attachments C and D).
Attachments A through D, provided for reference, include the proposed PSAs and modified standard PSAs. Attachments E and F provide RFQ #10914 and Addendum No. 1 to RFQ #10914.
OTHER AGENCY INVOLVEMENT/COMMITTEE ACTIONS:
The Office of the County Counsel, including Risk Management, and the Auditor-Controller’s Office have reviewed and approved the PSAs and modified standard PSAs as to form, liability and fiscal provisions, respectively.
FINANCING:
On-call construction management services are used for projects that arise throughout the year and are not specifically scheduled in advance. Appropriations are included in the Road Fund 002 and Capital Project Fund 404 budgets to cover such unscheduled services. Future budgets will continue to include funding for this purpose as well. Costs for services provided under these PSAs will be charged to the applicable project or operating unit and reimbursed from the respective project funding sources.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
The recommended action aligns with the Board’s Strategic Plan Goals for Sustainable Infrastructure, both now and in the future. The on-call construction management services will support the construction of sustainable, physical infrastructure that are required for living, working, recreating in, and visiting the County of Monterey.
___ Well-Being and Quality of Life
X Sustainable Infrastructure for the Present and Future
___ Safe and Resilient Communities
___ Diverse and Thriving Economy
Prepared by: Jonathan L. Pascua, PE, Senior Civil Engineer, (831) 755-8963
Dalia Mariscal-Martinez, Management Analyst III, (831) 755-8966
Reviewed by: Enrique Saavedra, PE, Chief of Public Works, (831) 755-8970
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks, (831) 755-4800
Attachments:
Attachment A - Proposed PSA with GFT Infrastructure, Inc.
Attachment B - Proposed PSA with Harris & Associates, Inc.
Attachment C - Proposed modified standard PSA with MNS Engineers, Inc.
Attachment D - Proposed modified standard PSA with TRC Engineers, Inc.
Attachment E - RFP #10914
Attachment F - Addendum No. 1 to RFP #10914