Title
Receive a status report on the Job Order Contract Program from the Public Works, Facilities and Parks Department supporting Public Works and Facilities projects for the period of April 2025 through March 2026 to capture Fiscal Year 2025 Quarter Four and Fiscal Year 2026 Quarters One, Two and Three.
Report
RECOMMENDATION:
It is recommended that the Capital Improvement Committee receive a status report on the Job Order Contract Program from the Public Works, Facilities and Parks Department supporting Public Works and Facilities projects for the period of April 2025 through March 2026 to capture Fiscal Year 2025 Quarter Four and Fiscal Year 2026 Quarters One, Two and Three.
SUMMARY/DISCUSSION:
The Capital Improvement Committee (CIC) requested to receive quarterly reports on the Job Order Contracting (JOC) program managed by Public Works, Facilities and Parks (PWFP) supporting Public Works and Facilities projects.
April 1, 2025 through March 31, 2026 - Fiscal Year (FY) 2025 Quarter Four (Q4) through FY 2026 Quarter One (Q1), Two (Q2) and Three (Q3) Project Summary:
Facilities
- Project Job Orders: 64
- Construction Contract Value: $8,229,140
- Gordian License Fees (JOC Fees): $411,457
- Gordian Construction Management (JOC Plus Fees): $74,907
Public Works
- Project Job Orders: 79
- Construction Contract Value: $14,362,617
- Gordian License Fees (JOC Fees): $718,131
- Gordian Construction Management (JOC Plus Fees): $1,979
Total
- Project Job Orders: 143
- Construction Contract Value: $22,591,757
- Gordian License Fees (JOC Fees): $1,129,588
- Gordian Construction Management (JOC Plus Fees): $76,886
- Use of Local Contractor/Employer in Contracts: 100%
Combined Local Work Force Percentage
Attachment A reports the number of Facilities and Public Works projects issued Notice to Proceed (NTP) in FY 2025 Q4 and FY 2026 Q1, Q2 and Q3.
JOC provides an alternative procurement method for completing public works projects which improves economy and efficiency, including urgent and time sensitive projects. The price of each individual project will be determined by multiplying preset unit prices by the applicable quantities and adjustment factor. Adjustment factors vary based on the location of the work and whether the work is performed during normal or non-normal working hours.
Representatives from County Counsel and Contracts Purchasing are present during the bid opening to verify submitted packages for completeness and to announce the award criteria for each bid. All JOC Facilities and Roads contracts were awarded to the lowest responsible and responsive bidder in accordance with Public Contract Section 20128.5 as outlined in the JOC Project Specifications.
The current JOC Policy does not provide for selection based on Local Preference. However, as part of the Bid package, all prospective bidders are required to submit a Certification of Good Faith Effort to Employ Monterey Bay Area Residents including Monterey, Santa Cruz and San Benit Counties in compliance with Section 5.08.120 of the Monterey County Code. For this reporting period, the projects utilized a workforce comprised of 50% local workers from the tri-county area.
Projects implemented through the JOC Program include projects listed in the adopted Five-Year Capital Improvement Plan (CIP); smaller maintenance and repair projects that are not specifically listed in the CIP but funded through an established Unscheduled Maintenance Project budget or funded with outside Department funding; emergency projects that have secured funding; and new projects with secured funding for which Departments have sought Board approval to implement.
OTHER AGENCY INVOLVEMENT:
Public Works and Facilities staff coordinates the preparation of Job Orders with PWFP Finance and the Auditor-Controller's Office.
FINANCING:
Funding for JOC projects is contained either within the approved budget allocations of: Fund 404 - Capital Projects; Fund 002 - Road Fund; and the respective funds established for individual County Service Areas or County Sanitation Districts, or the individual department authorizing the project.
The Gordian Group (TGG) fee is a five percent (5%) License Fee for utilization of the JOC program. This fee is based on each JOC project total value and is payable by the County upon issuance of a Job Order to the JOC Contractor. TGG also offers project management services for job orders as requested by the County for a set fee of 5.95% of the job order total value.
Prepared by: Lindsay Lerable, Assistant Director of Public Works, Facilities and Parks
Reviewed by: Jessica Cordiero-Martinez, Finance Manager III
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
Attachments:
Attachment A - Projects Issued Noticed to Proceed - FY25 Q4 to FY26 Q3 (April 2025 - March 2026)