Title
Adopt a Resolution:
a. Declaring an emergency as defined by the California Public Contract Code Section 1102 due to the existing three compartment pot sink not being adequate to ensure proper sanitizing of pots and pans at Natividad Medical Center ("NMC"). (Contractor - Val's Plumbing and Heating); and
b. Finding that the emergency will not permit a delay resulting from a formal solicitation of bids and that the action is necessary to respond to the emergency; and
c. Finding that the repairs are necessary to permit the continued conduct of County operations or services; and
d. Authorizing emergency purchase and installation of larger three compartment sink at NMC without adopting plans and specifications and giving notice for bids to let contracts; and
e. Authorizing the NMC Purchasing Manager, or his designee, to enter into contracts and issue purchase orders to accomplish the required emergency work, and ratifying the execution of emergency contracts and actions taken by the NMC Purchasing Manager, or his designee, to respond to the emergency. (4/5th vote required).
Body
RECOMMENDATION:
It is recommended the Board of Supervisors adopt a resolution:
a. Declaring an emergency as defined by the California Public Contract Code Section 1102 due to the existing three compartment pot sink not being adequate to ensure proper sanitizing of pots and pans at Natividad Medical Center ("NMC"). (Contractor - Val's Plumbing and Heating); and
b. Finding that the emergency will not permit a delay resulting from a formal solicitation of bids and that the action is necessary to respond to the emergency; and
c. Finding that the repairs are necessary to permit the continued conduct of County operations or services; and
d. Authorizing emergency purchase and installation of larger three compartment sink at NMC without adopting plans and specifications and giving notice for bids to let contracts; and
e. Authorizing the NMC Purchasing Manager, or his designee, to enter into contracts and issue purchase orders to accomplish the required emergency work, and ratifying the execution of emergency contracts and actions taken by the NMC Purchasing Manager, or his designee, to respond to the emergency. (4/5th vote required).
SUMMARY/DISCUSSION:
In December 2011, the Centers for Medicare and Medicaid Services ("CMS") and the California Department of Public Health ("CDPH") conducted a validation survey at Natividad Medical Center during which the CMS surveyor of the hospital's Food and Nutrition department identified that the existing three compartment sink was not adequate to fully immerse large pans in sanitizing solution without rotating the pans. The proper sanitization of dishes is critical to patient safety and service. As part of the hospital's response to CMS's survey, procedures were put in place to ensure all dishes were being properly sanitized. After receiving authorization from Andrea Rosenberg, Assistant Administrator, Operations and Support Services, several restaurant suppliers were contacted by the Director of Food Services, to treat the situation as an emergency. Val's plumbing provided a quote including the required custom sink with delivery and installation. The total cost of the project was $19,766.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved the procedures for finding the need for an emergency action and the emergency contract.
FINANCING:
The cost for demolition and removal of the existing three compartment stainless steel sink, installation of the sink and necessary plumbing adjustments is $19,766. These expenditures will be fully funded by NMC, Fund 9600 unit 960. This action will not require any additional General Fund subsidy.
Prepared by: Cori Thomas, Director of Food Services, 769-8679
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Val's Plumbing & Heating Emergency (Dietary). Emergency Purchase Order (EPO) No. 306.