COMPLETED BOARD ORDER��UF 0600.775
Before the Board of Supervisors
in and for the County of Monterey, State of California
Receive report on the Office of Emergency Services' Quarterly
Work Plan. Functional Goals and Objectives)
Upon motion of Supervisor Calca gnnoo seconded by Supervisor Lindley, and carried by those
members present, the Board hereby:
Received the report on the Office of Emergency Services' Quarterly Work Plan
Functional Goals and Objectives).
PASSED AND ADOPTED this 9th day of May, 2006, by the following vote, to-wit:
AYES: Supervisors Armenta, Calcagno, Lindley and Potter
NOES: None
ABSENT: Supervisor Smith
1, Lew C. Bauman, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby certify
that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in the
minutes thereof Minute Book 73 on May 9, 2006.
Dated: May 9, 2006
LEW C. BADMAN, Clerk of the Board of Sup sons,
Coun
By
Cynthia Juarez, I)Yy
l
G~
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COMPLETED BOARD ORDER��UF v
MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: Ma 9, 2006 Consent AGENDA NO.:
SUBJECT: Receive Report on the Office of Emergency Services' Quarterly Work Plan
Functional Goals and Objectives)
DEPARTMENT: Count Administrative Office Office of Emergency Services
RECOMMENDATION:
It is recommended that the Board of Supervisors receive the report regarding the Office of Emer-
gency Services' OES) Quarterly Work Plan Functional Goals and Objectives).
SUMMARY:
During a Board of Supervisors' session in June 2004, it was recommended that the Office of Emer-
gency Services OES) provide the Board with a quarterly work plan to enable the Board of Supervi-
sors to maintain awareness of the Operational Area's ongoing efforts involving emergency prepar-
edness issues, including Homeland Security. This report provides the current OES work plan and
updates the previous work plans.
DISCUSSION:
The Office of Emergency Services continues to be active on a wide variety of homeland security,
counter-terrorism, and natural/manmade disaster preparedness issues. The overall effort is dynamic,
and emergent issues are added to the ongoing work effort as required. The attached work plan pro-
vides specific details regarding the current effort. At its April 14, 2006, meeting, the Operational
Area Coordinating Council OACC) concurred with the work plan and recommended it be adopted.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office and the Office of Emergency Services have coordinated this re-
port.
FINANCING:
This report was prepared by the Office of Emergency Services, which is funded from Budget Unit
295.
Prepared by: Approved by:
Paul Ireland cholas E. Chiulos
Emergency Services Manager Interim Chief of Intergovernmental Affairs
J
Board Report OES Workplan stay 2006.doe j
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COMPLETED BOARD ORDER��UF OFFICE OF EMERGENCY SERVICES
QUARTERLY WORK PLAN
April June 2006
GENERAL:
Maintain strong professional relationships and best practices' exchanges with the following or-
ganizations or affiliations:
o Bay Area HAZUS Hazards US) Users
Group BAHUG),
o Bay Area Terrorism Working Group
BATWG),
o California Emergency Services Asso-
ciation CESA),
o Emergency Medical Services Council
EMSC),
o E-Team Emergency Management Pro-
gram Users' Group,
o Fire Chiefs' Association MCFCA),
o Fire Chiefs' Association Operations
Committee,
o Law Enforcement Administrators As-
sociation MCLEAA),
o Monterey County Citizens Corps
Council MCCCC),
o Mutual Aid Region Advisory Council
MARAC),
o California Operational Area Coalition
COAC),
o Operational Area Coordinating Council
OACC), and the
o Special Events Coordination
Committee.
Board Report OES Workplan May 2006.doc 2
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COMPLETED BOARD ORDER��UF Provide administrative and management support to the Operational Area Grant Approval Au-
thority to include active participation in the Training & Exercise subcommittee and the Com-
munications Interoperability subcommittee. On-going)"'
Finalize response to FEMA audit of DR-1203 Feb. 1998 floods), to include reconciling finan-
cial numbers and closing out the disaster file. Estimated completion date: June 2006. On-
going).
OPERATIONS:
Maintain situational awareness through continuous monitoring and assessment, and continue
dissemination of situational information. On-going)
Participate in the Storm Ready" and Tsunami Ready" certification programs with the National
Weather Service, and support and coordinate weather awareness programs to include conduct-
ing weather spotter training in February with the National Weather Services. On-going)
Represent the Monterey County Operational Area in the Santa Clara/San Jose UASI project.
On-going)
Establish an on-site and remote California Integrated Seismic Network CISN) Display termi-
nal, a next-generation, earthquake alert and hazards notification system. Following a significant
earthquake the CISN Display will notify users, in near real-time, of seismic activity as well as
other Web-based hazards information. On-going)
Participate in community outreach fairs and events focusing on emergency preparedness and
response, including an event at Northridge Mall in Salinas, the Disaster Fair in Monterey, and
the Monterey County Fair. On-going).
PLANNING:
As part of the local government demonstration of compliance with the Federal National Incident
Management System NIM), undertake a complete review and revision of the Monterey County
Emergency Operations Plan EOP) to update, integrate recommendations and lessons learned,
and bring into compliance with the Monterey County adopted National Incident Management
System. Process will necessitate a 100% cross-walk of NIMS SEMS requirements and EOP.
On-going)
Complete revision of the Emergency Operations Plan Terrorism Supplement WMD). Sheriff's
review complete, recommendations are being incorporated into supplement.) Completed)
Conduct a detailed and systemic review of all EOC positions and responsibilities with County
Departments and Operational Area agencies providing staff, and revise the Emergency Opera-
tions Plan EOP) accordingly. On-going)
Development of a prototype EOC Continuing Operations Plan COOP). On-going)
Assist County Departments with structure and guidance in the development of their Continuity
of Government COG) and Continuing Operations Planning COOP). On-going)
Review and update of selected Incident Response Plans IRP) and Coordinated Emergency Re-
sponse Plans CERP) as time and resources permit:
o Coastal Incident Response Plan. On-going Executive Review Committee has discussed
changes to be made to the plan, and the revisions have begun. Priority conflict has forced
On-going) indicates activity may be continuous and/or continue through the reporting period.
z Italics indicate the line item is new for this report.
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COMPLETED BOARD ORDER��UF completion of *the updates and revisions to the second quarter of 2006. Estimated completion
date: June 2006.
o Tsunami Incident Response Plan Planning and coordination On-going through working
group representing coastal cities/fire districts and associated agencies/jurisdictions to write
outline for Tsunami Incident Response Plan TIRP). Second draft of plan completed, with
comments, changes, additions, and further coordination pending. Next working group meet-
ing in April On-going)
o Big Sur CERP. Postponed due to priority conflict Update complete, publication pending
integration with CERP template, action to recommence upon completion of CIRP/TIRP in-
tegration.)
o North County CERP. On hold further revision may not be required)
o South County CERP. On-going. Updates, revisions, and new players to be discussed at Ex-
ecutive Review Committee's meeting in April.
o Consolidate the Palo Colorado CERP and the Pico Blanco CERP into one. ongoing to be
completed by 6-1-2006)
o Review with County Parks the Laguna Seca CERP ongoing)
o Review the Highway 68 CERP on hold)
Proceed with the development of a Local Hazard Mitigation Plan LHMP) for the Monterey
County Operational Area for the unincorporated areas and 11 of the 12 incorporated cities. Con-
tract with URS Corp. finalized. Project work to begin April 2006. Estimated completion date:
December 2006. On-going)
Federal National Incident Management System, NIMS, integration continues. Staff planning
required to coordinate Operational Area integration of NIMS with guidance from the Standard
Emergency Management System SEMS) Maintenance System. Further integration action pend-
ing State guidance. County has adopted NIMS, in conjunction with SEMS, as emergency man-
agement system for the Operational Area.
o To demonstrate local intent to comply with NIMS, and determine measures needed to
achieve 100% compliance, complete the Federal National Incident Management System Ca-
pability Assessment Support Tool NIMCAST). Establish a baseline assessment by the end
of the first quarter. on-going)
Begin the process to develop an all new countywide post-disaster Recovery Plan, focusing on
Public Assistance and Individual Assistance. Estimated completion date: December 2006. On-
going).
EMERGENCY OPERATIONS CENTER:
Conduct familiarization and functional section/positional training for EOC Staff members. On
going)
Realign EOC Staff with SEMS and NIMS model. On-going)
Confirm ad hoc EOC staff assignments and solicit through Department Heads for volunteers to
fill EOC staff vacancies.
Research feasibility of executing EOC staff recall through Virtual Alert" technology. On-
going)
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COMPLETED BOARD ORDER��UF Continue research on Targeted Notification" systems to find affordable alternatives or grant
funding for known effective systems. Research presentations completed to Monterey County
Fire Chiefs Associations and Police Chiefs. On-going further action pending outcome of Cali-
fornia State HSGP FY 06 application and funding initiatives.
TRAINING:
Participate with CAL-AM Water District in their table top exercise of their Dam Failure Plan.
Host a 3 day course, Development of a State/Regional CBRNE Task Force," on Jan 31 to Feb 2nd 2006
for Monterey County first responders. Completed) The next phase: With Salinas FD as the lead agency
Miry Co OES/ will be meeting with a LAW State DES rep and a Fire STATE OES rep along with our re-
gion rep to explore funding possibilities. on-going).
Host a California Specialized Training Institute class for Monterey County Emergency Re-
sponse Agencies on Exercise Design on going)
Conduct an EOC Functional Exercise of* the Emergency Operations Center Blue Team staff
based on a major failure on the San Gregorio fault.
Participate in the Emergency Preparedness Panel presentation for the Community Hospital of
the Monterey Peninsula.
Continue outreach to EOC Staff Team members to complete their required" and recommended
training On-going)
o Continue to provide one on one training to any EOC Team member
o Based on funding, send Key EOC Staff to CSTI for advanced training
o Strive to achieve 100 % compliance with National Incident Management System IS 700 by
EOC Staff
After coordinating AWR-160-1 Training Weapons of Mass Destruction Awareness Train-the-
Trainer Training) continue to work with and through the Training and Exercise Sub-Committee
of the Grant Approval Authority to expand and integrate awareness training. Trainers are now
delivering training throughout the Op Area. On-going)
Participated in TTX with Marina Coast Water District completed)
Participated in TTX with the City of Seaside completed)
Participate in Gonzales City discussions on Disaster Services to explain the interface between
Operational Area, the Coastal Region Emergency Operations Center, and their local EOC in
their disaster.
Monterey County OES to assist in coordinating a L.E.R.T Law Enforcement Response to Ter-
rorism) with P.O.S.T Peace Officer Standard and Training) Training the Trainer Course 3 day
class. Miry Co OES was successful in bringing it to Miry Co to avoid travel/hotel/per diem
cost. Monterey Co was granted 12 slots. on-going)
Coordinate with Salinas Fire/Environmental Health, and sent 6 SFD students and 3 Environ-
mental Health students from Miry Co to a 4 week Haz Mat Tech course in Hayward CA in Feb,
26- April 9th. The course was covered by a Nat Guard State grant that saved the county $35, 000
in cost.
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COMPLETED BOARD ORDER��UF Future Coordination: With SFD/ Environmental Health/ and Seaside Fire to apply for a grant
for the HAZMAT specialist 2 week course in July and October of this year. on-going)
Researching feasibility of expanding Mtry Co Haz Mat Team operations into San Benito Co.
San Benito lost their Haz Mat team). on-going)
Haz Mat/USAR teams: Had a functional Exercise on Feb 14, 17, and 22, as part of its grant
management activities OES monitor training funded by HSGP 04 Grant /Deployment Force
project.
OPERATIONAL AREA COORDINATING COUNCIL OACC):
Continue to conduct viable OACC meetings. On-going)
GRANT MANAGEMENTIADMINISTRATION:
Continue to manage and administer all HSGP and EMPG grants. On-going)
Establish and execute a grant management and accounting procedure for the consolidated
Homeland Security Grant Program State Homeland Security Program SHSP), the Law En-
forcement Terrorism Prevention Program LETPP), and the Citizen Corps Program CCP), un-
der the guidance of the Grant Approval Authority.] On-going)
Continue grant management and accounting of the Emergency Management Performance
Grants EMPG) in support of ongoing OES and EOC operations and staffing. FY2006 EMPG
application sent to State OES in March.
Represent Operational Area interests and lead a 3 person team participating in the CA Office of
Homeland Security Workshops and Conferences as part of the State effort in developing Cali-
fornia's competitive application for the federal FY06 Homeland Security Grant Program. Fund-
ing process is undergoing a fundamental change based on national goals and objectives. Esti-
mated completion date: March 2, 2006 for State application to Federal Government. Com-
pleted)
Participate in CA Office of Homeland Security hosted Homeland Security Grant Program FY06
local government application workshops.
Close out HSGP FY 04 this fiscal year.
ACSO/ARES/RACES:
Continue to use ARES/RACES volunteers in support of public events as a means to train and
evaluate Disaster Service Worker volunteers in the communications specialty. On-going)
Mitigate HF radio frequency interference problems with Emergency Communications. On-
going) Tested a wire Dipole antenna on West side of the ESC that was rp oven NOT to interfere
with 911. Request placed with county Telecom to move existing Dipole wire antenna to
that location.
OTHER:
Continue EAS test cycle and EOC Command Net test on a monthly basis. On-going)
Develop an executive summary of the Standardized Emergency Management System.
Pursue potential funding sources for replacement if aging Mobile Emergency Communications
Unit MECU) and research appropriate disposition of vehicle management. On-going) OES
hosted demonstration of the San Ramon Emergency Communications Unit as an excellent ex-
ample of potential replacements.
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