Title
Approve and Authorize the Contracts and Purchasing Officer or their designee to execute a non-standard Government Price Quotation with Carahsoft Technology Corporation, for software subscription, incorporating the terms of the NASPO Master Contract Number AR2472, Contract Number 7-17-70-40-05, to purchase software subscriptions, such as Guardian and Pathfinder, from July 1, 2024, through June 30, 2027, in the amount of $664,441.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and Authorize the Contracts and Purchasing Officer or their designee to execute a non-standard Government Price Quotation with Carahsoft Technology Corporation, for software subscription, incorporating the terms of the NASPO Master Contract Number AR2472, Contract Number 7-17-70-40-05, to purchase software subscriptions, such as Guardian and Pathfinder, from July 1, 2024, through June 30, 2027, in the amount of $664,441.
SUMMARY:
Monterey County is using a Cooperative Agreement, which is a trusted third-party entity who performed the RFP bidding process, while adhering to similar or more stringent bidding process that the County would have performed from usually a metropolitan location to obtain better pricing than the County may have obtained if we had gone out to bid ourselves. Cooperatives allow for the County to piggy-back off their subsequent agreement.
The Monterey County Sheriff’s Office (MCSO) is requesting approval of this non-standard agreement.
More and more law enforcement agencies are seizing cellular phones to help with investigations. Carahsoft is giving the MCSO the ability to utilize subscription software to house and sort through information taken off the cellular phone and housed in the Cloud. Information from cellular phones used to be housed on “thumb’ drives, however, due to the amount of space that is being required, it is easier to store the information in the Cloud.
This software subscription suite allows the user to view digital investigative data via the cloud. Investigators can upload the data, processing requests, search warrants, body camera, lab tests and more directly into a portal and see real time progress from the digital investigator. The Software Suite allows for quick searches of photographs with text (such as a screen shot of a text message or snapchat message) which reduces the amount of time an investigator must spend reading each text message. There is the ability for quick search of photos for key words and view multiple phone data extractions at the same time and highlight commonalities between devices.
The information obtained through this software is used in criminal investigations.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and advised on this agreement as to legal form. The Auditor-Controller’s Office reviewed the contract but does not agree to the non-standard payment provisions. District Attorney, Public Defenders Office and Information Technology Department support this agreement.
FINANCING:
The cost of this contract is included in the FY 2024-25 Recommended Budget, and ongoing costs will be included in future year budgets. There will be no increase in the General Fund Contribution resulting from this Board action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
√_Administration
__Health & Human Services
__Infrastructure
√_Public Safety
Prepared by: Arthur Curtright, Management Analyst III, Ext #3708
Reviewed by: Jason Smith, Chief Deputy Sheriff, Ext # 3754
Reviewed by: Keith Boyd, Undersheriff, Ext #3859
Approved by: Tina Nieto, Sheriff/Coroner, Extension #3750
Attachments:
Board Report
Non-Standard Government Price Quote with Carahsoft Tech. Corp.
State of Utah Cooperative Master Contract AR2472
Cloud Computing Special Provisions for SaaS
GSPD 401 IT ADA Final 92721
NASPO AR2472 Reseller License Agreement
State of Utah California Participating Addendum
NASPO Agreement Cover Page