Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an Agreement with Clinical Computer Systems, Inc. for support services for the OBIX Perinatal Data Systems Services at NMC for an amount not to exceed $130,394 for the term April 1, 2016 through March 31, 2021; and
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the agreement per each amendment.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an Agreement with Clinical Computer Systems, Inc. for support services for the OBIX Perinatal Data Systems Services at NMC for an amount not to exceed $130,394 for the term April 1, 2016 through March 31, 2021; and
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the agreement per each amendment.
SUMMARY/DISCUSSION:
The OBIX Fetal Monitoring System has been used at Natividad Medical Center since 2011 to electronically monitor fetal heart rates and maternal uterine status in order to monitor maternal and fetal well-being during, prior and after labor. Continuous fetal surveillance monitoring is required for caring and managing both high and low risk laboring patients and it the standard of care per AWHONN, ACOG and AAP guidelines. This system is critical to care provided by Natividad’s OB department and for the care and delivery of babies.
Maintenance and support for this system is needed to address questions, issues, upgrades and enhancements. This request is for the maintenance and support fees for OBIX for another five years. This system is used daily and will continue to be used by the OB department into the future and support for the system as needed. Clinical Computer Systems Inc. represents OBIX and provides the support and maintenance that is needed.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Agreement as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions. The Agreement has also been reviewed and approved by NMC’s Finance Committee on February 25, 2016 and by its Board of Trustees on March 4, 2016.
FINANCING:
The cost for this Agreement is $130,394 of which $3,924 is included in the Fiscal Year 2015-16 Adopted Budget. Amounts for remaining years of the Agreement will be included in those budgets as appropriate. There is no impact to the General Fund.
Prepared by: Karen Medalen, IT Project Manager, 831-783-2811
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments on file with Clerk of the Board:
Original Agreement with Clinical Computer Systems, Inc.