Title
a. Authorize the Contracts and Purchasing Officer, under the terms of Government Services Administration Multiple Award Schedule #47QTCA18D0081, to sign and approve purchase orders for SAS analytical software maintenance and support through third-party reseller Executive Information Systems, LLC, in the amount of $81,886 retroactive to June 30, 2022 for a full term of June 30, 2022 to June 29, 2025, including nonstandard indemnification and liability terms; and
b. Authorize the Contracts and Purchasing Officer to approve modifications to the purchase orders where the modifications do not exceed 10% ($8,188) of the three-year aggregate total.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts and Purchasing Officer, under the terms of Government Services Administration Multiple Award Schedule #47QTCA18D0081, to sign and approve purchase orders for SAS analytical software maintenance and support through third-party reseller Executive Information Systems, LLC, in the amount of $81,886 retroactive to June 30, 2022 for a full term of June 30, 2022 to June 29, 2025, including nonstandard indemnification and liability terms; and
b. Authorize the Contracts and Purchasing Officer to approve modifications to the purchase orders where the modifications do not exceed 10% ($8,188) of the three-year aggregate total.
SUMMARY/DISCUSSION:
Executive Information Systems is a reseller of SAS Viya Software and Maintenance which is used by the Department of Social Services to run SAS Analytical software. SAS Viya is a tool used to generate departmental reports and analyze large data sets generated by administering various benefit programs.
This agreement provides the Department with the ability to keep the software up to date with the latest security patches, new features, and bug corrections. In addition, the Department will gain access to technical experts via technical support phone lines to keep the SAS Viya software efficiently operating.
The Department is taking advantage of the lower pricing afforded by the contractor’s Government Services Agreement which contains nonstandard indemnification and liability terms. The Department recommends approval of this agreement in order to take advantage of the preferential pricing the GSA provides.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved this Agreement. County Counsel has approved the Agreement as to form. Risk Management has reviewed and approved as to risk provisions.
FINANCING:
This agreement will be funded by Social Services Federal, State, and Realignment Revenues. Sufficient appropriations and estimated revenues for SOC005 are included in the FY 2022-23 Adopted Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Infrastructure Strategic Initiative adopted by the Board of Supervisors by providing the Department with the ability to maintain the operability and security of a computer software program by keeping it up to date with the latest software code, security patches, and access to technical support advisors when needed.
Mark a check to the related Board of Supervisors Strategic Initiatives
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Prepared by: Juan Plasencia, DSS IT Manager, x7036
Approved by: Lori A. Medina, Director, x4430
Attachments: GSA Schedule
Quote
The proposed agreement is on file with the Clerk