Title
a. Approve specifications for annual maintenance and repair of Parks Department interior roadways at Laguna Seca Recreation Area, for calendar year 2013 (January 1, 2013 through December 31, 2013), Bid No.10407;
b. Authorize solicitation of bids; and
c. Authorize and direct the Clerk of the Board to advertise the "Notice to Bidders" in the local newspaper, The Californian, on February 4, 2013 and February 11, 2013.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve specifications for annual maintenance and repair of Parks Department interior roadways at Laguna Seca Recreation Area, for calendar year 2013 (January 1, 2013 through December 31, 2013), Bid No.10407;
b. Authorize solicitation of bids; and
c. Authorize and direct the Clerk of the Board to advertise the "Notice to Bidders" in the local newspaper, The Californian, on February 4, 2013 and February 11, 2013.
SUMMARY/DISCUSSION:
This project will provide for up to $150,000 of patching and pavement repairs to interior roadways at the Laguna Seca Recreation Area (LSRA) for the calendar year 2013, as required.
The extensive interior roadway system at LSRA requires periodic repairs at various times during the year. Public Contract Code Section 20128.5 allows annual contracts for repetitive work, such as the repair and maintenance of County facilities based upon unit pricing. An annual contract based on unit pricing will have an economic benefit to the County, as it will reduce overall costs and enable the work to be completed in a more efficient and timely manner. This contract will be for the calendar year 2013, and will be the thirteenth year the County has proceeded with a bid solicitation and agreement under this policy.
The project is also categorically exempt from the California Environmental Quality Act (CEQA) review due to the fact that it only involves maintenance of existing facilities (Public Resources Code Sec. 21080(b)(9); Guidelines Sec. 15301).
It is requested that the bids be opened on February 21, 2013.
OTHER AGENCY INVOLVEMENT:
Bid forms and specifications have been approved as to form and content by County Counsel, Auditor, Contracts and Purchasing, and Risk Management.
FINANCING:
There is no effect to General Fund Contribution as a result of this project. Appropriations are budgeted in the Approved Budget for Fiscal Year 2012-13 and the Parks Department Recommended Budget for Fiscal Year 2013-14 in Department 7500, Park Unit 8146.
Prepared by: Richard Riddle, County Park Ranger Manager, 831-758-3604
Approved by: Stella Sandoval, Finance Manager, 831-755-4895
Attachments:
Specifications for Solicitation of Bids for Annual Maintenance and Repair of Park Roadways, on file with the Clerk of the Board
Notice to Bidders