Title
Approve and authorize the Contracts and Purchasing Officer or designee to execute Renewal and Amendment No. 1 to Agreement No. A-16037 with Rentokil North America, Inc. DBA Western Exterminator Co., for the provision of monthly extermination and exclusion services within the designated heating, ventilation, and air conditioning (HVAC) cage units at 299 12th St., Marina, CA 93933, adding $47,300 for a new total Agreement amount not to exceed $65,541 and extending the term an additional three years for a new term of May 10, 2022 to July 31, 2027.
Report
RECOMMENDATION:
It is recommended that the County of Monterey Board of Supervisors:
Approve and authorize the Contracts and Purchasing Officer or designee to execute Renewal and Amendment No. 1 to Agreement No. A-16037 with Rentokil North America, Inc. DBA Western Exterminator Co., for the provision of monthly extermination and exclusion services within the designated heating, ventilation, and air conditioning (HVAC) cage units at 299 12th St., Marina, CA 93933, adding $47,300 for a new total Agreement amount not to exceed $65,541, and extending the term an additional three years for a new term of May 10, 2022 to July 31, 2027.
SUMMARY/DISCUSSION:
The Monterey County Mental Health Facility, located at 299 12th St., Marina, CA 93933, underwent a $2.6 million dollar upgrade in 2021, that included the installation of brand-new AC units. One month after project completion, during scheduled maintenance, HVAC unit electrical damage was identified, resulting in inoperable AC units. Val’s Plumbing was onsite as an emergency request to repair the damages caused by rodents. In addition to the repairs, Val’s Plumbing had to completely replace one AC unit costing close to $50,000.
Val’s Plumbing could only render repair and replacement services of the AC units as they are not adept to perform preventative measures involving pest control and mechanical engineer services to protect and prevent further rodent damage. Resolution includes pest control and mechanical engineering services; installing Rodent Barrier Systems that protect the AC units. The Health Department attempted to utilize the County Service Agreement with Monterey Bay Pest Control to provide the services, however, Monterey Bay Pest Control could not provide these specialized services. Due to the urgency and safety concerns of this situation, the Health Department Facilities Team took emergency action and permitted Western Exterminator to inspect and repair the damages and install preventative Rodent Barrier Systems.
Approval of the recommended action will continue to Western Exterminator to provide the necessary monthly inspections of the AC Units’ Rodent Barrier Systems at the Marina Mental Health Facility (repairing/replacing Rodent Barrier Systems as needed, preventing additional AC unit replacement costs, maintaining safety, and properly operating facility for our staff and clients.)
While this work is not directly in support of a County of Monterey Health Department strategic goal, it is in support of one or more of the ten essential public health services, specifically 8. Assure a competent public and personal health care workforce.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel and the Auditor-Controller have reviewed and approved this Renewal and Amendment No. 1 as to legal form and fiscal provisions, respectively.
FINANCING:
Appropriations for this Agreement are included in the Health Department’s Clinic Services (001-HEA007-8591), Behavioral Health (023-HEA012-8410), Public Health (001-HEA003-8124), and Administration (001-HEA014-8438) FY 2024-25 Adopted Budgets, and provision for it will be made in the Department’s Requested Budgets for the years out.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐ Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
☐ Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability and transparency.
☒ Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services, promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐ Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐ Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared by: Juanita Sanders, Management Analyst II, 755-5494
Approved by: Elsa Mendoza Jimenez, Director of Health Services, 755-4526
Attachments:
Board Report
Renewal & Amendment No. 1
Board Order
Agreement