Title
a. Approve and authorize the Director of Health Services or designee to execute a non-standard Agreement between the County of Monterey and Steris Corporation for the purchase of new laboratory equipment, preventative maintenance, and extension of preventative maintenance for existing laboratory equipment, effective upon execution through June 30, 2028, for a total Agreement amount of $162,165; and
b. Approve non-standard Agreement as recommended by the Director of Health Services; and
c. Approve and authorize the Director of Health Services or designee to sign up to three future amendments where the combined amendments do not exceed 10% ($16,217) of the original amount and do not significantly change the scope, total not to exceed a maximum of $178,382.
Report
RECOMMENDATION:
It is recommended that the County of Monterey Board of Supervisors:
a. Approve and authorize the Director of Health Services or designee to execute a non-standard Agreement between the County of Monterey and Steris Corporation for the purchase of new laboratory equipment, preventative maintenance, and extension of preventative maintenance for existing laboratory equipment, effective upon execution through June 30, 2028, for a total Agreement amount of $162,165; and
b. Approve non-standard Agreement as recommended by the Director of Health Services; and
c. Approve and authorize the Director of Health Services or designee to sign up to three future amendments where the combined amendments do not exceed 10% ($16,217) of the original amount and do not significantly change the scope, total not to exceed a maximum of $178,382.
SUMMARY DISCUSSION:
The Health Department’s Public Health Laboratory (PHL) is responsible for providing testing services to identify microorganisms that cause disease including bacteria, fungi, viruses, and parasites. The PHL is a Laboratory Response Network (LRN) and COVID Network of California laboratory (COVIDNet). The PHL provides testing with associated whole genome sequencing for communicable disease surveillance purposes, surge events and other public health emergencies. The PHL also serves as a reference laboratory for local hospitals and health care agencies, particularly with respect to identifying Mycobacterium, Coccidioides, and Legionella species.
The PHL seeks approval for an Agreement with Steris Corporation for purchase of two autoclaves, installation, and preventative maintenance. Autoclaves are essential to the day-to-day functions of a laboratory. Autoclaves provide decontamination and sterilization of laboratory equipment, specimens, and other labware. Properly functioning autoclaves are critical to keep laboratory personnel and the public safe from biological hazards, reduce contamination, and ensure accurate laboratory results. Well-functioning autoclaves are necessary for laboratories to meet biohazard handling and disposal regulatory requirements.
This work supports the County of Monterey Health Department 2018-2024 Strategic Plan Goals: 2. Enhance public health and safety through prevention; and 3. Ensure access to culturally and linguistically appropriate, customer-friendly, quality health services. It also supports three of the ten essential public health services, specifically: 1. Assess and monitor population health status, factors that influence health, and community needs and assets; 2. Investigate, diagnose, and address health problems and hazards affecting the population; and 9. Improve and innovate public health functions through ongoing evaluation, research, and continuous quality improvement.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel has reviewed and approved this Amendment as to legal form. Auditor-Controller’s Office reviewed the contract but does not agree to the non-standard payment provisions.
FINANCING:
This requested Agreement is funded 87% with Epidemiology and Laboratory Capacity (ELC) grant funds, 6% Public Health Laboratory fee revenue, and 7% Health Realignment. There are sufficient appropriations in the Health Department’s (001-4000-8124-HEA003) FY 2023-24 Adopted Budget. Sufficient appropriations were included in the FY2024-2025 Requested Budget and will be included in future years’ Requested Budgets.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐ Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
☐ Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability and transparency.
☒ Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services; promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐ Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐ Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared by: Patricia Velarde, Management Analyst II, 796-1377
Approved by:
______________________________Date: _______________
Elsa Mendoza Jimenez, Director of Health Services, 755-4526
Attachments:
Board Report
Agreement
Exhibit A
Addendum