COMPLETED BOARD ORDER�")@�18
Before the Board of Supervisors in and for the
County of Monterey, State of California
Agreement No: A-10635
a. Approve an amendment to the current License and Support Agreement of
September 12, 2006, between Decade Software Company, LLC, and Monterey
County to augment the agreement in the amount of $58,034.84 and extend the
Agreement for provision of data management services for an additional one 1)
year term from July 1, 2009 to June 30, 2010;
b. Authorize the Director of Health to sign the amendment; and
c. Authorize the Director of Health to approve future amendments up to five
percent 5%) of the annual amount, which does not significantly alter the scope
of work or result in an increase to net county costs.
Upon motion of Supervisor Parker, seconded by Supervisor Salinas, and carried by those
members present, effective July 21, 2009, the Board hereby:
a. Approved an amendment to the current License and Support Agreement of September 12,
2006, between Decade Software Company, LLC, and Monterey County to augment the
agreement in the amount of $58,034.84 and extend the Agreement for provision of data
management services for an additional one 1) year term from July 1, 2009 to June 30, 2010;
b. Authorized the Director of Health to sign the amendment; and
c. Authorized the Director of Health to approve future amendments up to five percent 5%) of
the annual amount, which does not significantly alter the scope of work or result in an
increase to net county costs.
PASSED AND ADOPTED this 21St day of July, 2009, by the following vote, to wit:
AYES: Supervisors Armenta, Salinas, Calcagno, Parker
NOES: None
ABSENT: Supervisor Potter
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in
the minutes thereof of Minute Book 75 for the meeting on July 21, 2009.
Dated: July 22, 2009 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By k JT
Deputy
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SIGNED BOARD REPORTX��")B�MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: July 21, 2009 Consent AGENDA NO.: 18
SUBJECT: a. Approve an amendment to the current License and Support Agreement o eptember 12,
2006, between Decade Software Company, LLC, and Monterey County to augment the
agreement in the amount of $58,034.84 and extend the agreement for provision of data
management services for an additional one 1) year term from July 1, 2009 to June
30, 2010;
b. Authorize the Director of Health to sign the amendment; and
c. Authorize the Director of Health to approve future amendments up to five percent
5%) of the annual amount, which does not significantly alter the scope of work or
result in an increase to net county costs.
DEPARTMENT: Health Environmental Health Division
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve an amendment to the current License and Support Agreement of September 12, 2006, between
Decade Software Company, LLC, and Monterey County to augment the agreement in the amount of
$58,034.84 and extend the agreement for provision of data management services for an additional one
1) year term from July 1, 2009 to June 30, 2010;
b. Authorize the Director of Health to sign the amendment; and
c. Authorize the Director of Health to approve future amendments up to five percent 5%) of the annual
amount, which does not significantly alter the scope of work or result in an increase to net county
costs.
SUMMARY:
An existing agreement between Decade Software Company, LLC, and the County provides for enterprise
database software for the Health Department's Environmental Health Division EHD). The proposed
amendment to that agreement would allow EHD to continue using the software for the purposes of billing
Environmental Health customers, reporting data to the State of California, as an aide in tracking staff
efficiency and effectiveness, for providing food facility inspection information to the public on the
internet, and for other database-driven administrative and management needs.
DISCUSSION:
Decade Software has exclusive rights to market the proprietary software, Envision and Press Agent. With
Envision and Press Agent, Decade Software provides data management services for numerous
environmental health programs in California, as well as in other states.
Environmental Health has identified Envision as the product that best suits its needs for billing the
businesses and public entities that Environmental Health regulates, for reporting required data regarding
Environmental Health activities to various State agencies, and for managing its activity records database.
Press Agent coordinates with Envision to provide food facility inspection information to the public on the
internet.
Environmental Health has contracted with Decade Software to use Envision since 1996, and to use Press
Agent since 2008. It is vital that the Environmental Health Division continues to receive these critical
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SIGNED BOARD REPORTX��")B�data management services by extending the agreement for an additional one 1) year term from July 1,
2009 to June 30, 2010. The amendment augments the agreement by $58,034.84 for these services during
the extended term. Failure to amend this agreement could result in deterioration of services to the public
and unacceptable risks to public health.
A copy of the current contract and proposed amendment is on file with the Clerk to the Board of
Supervisors.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the amendment as to form.
FINANCING:
Costs associated with this amendment were budgeted in the FY2009-10 budget. There would be no
change to Net County Cost.
Ted Pinson, 796-1297 / gei Foster 755-4525
Management Analyst I Director of Health
Date: I /I 101
cc: Lew Bauman, County Administrative Officer
Charles J. McKee, County Counsel
Michael Miller, Auditor Controller
Date: 7
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