Title
a. Approve and authorize the Director or designee of the Department of Social Services to sign a state agreement with the California Health and Human Services Agency to reimburse staffing provided to the Child Welfare System Migration Project for the period of March 1, 2025, or upon execution by the state, whichever is later, to April 30, 2028, or 38 months, whichever is later; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three future amendments to this Agreement as long as the amendments do not encompass costs or significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or designee of the Department of Social Services to sign a state agreement with the California Health and Human Services Agency to reimburse staffing provided to the Child Welfare System Migration Project for the period of March 1, 2025, or upon execution by the state, whichever is later, to April 30, 2028, or 38 months, whichever is later; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three future amendments to this Agreement as long as the amendments do not encompass costs or significantly change the scope of work.
SUMMARY/DISCUSSION:
This agreement will allow for the assignment of a full-time Business Technology Analyst IV (BTA IV) within the Department of Social Services, to work on the state Child Welfare Services-California Automated Response and Engagement System (CWS-CARES) Project. This project will develop a system to replace the outdated Child Welfare System-Case Management System (CWS/CMS). All 58 counties in California are working together under the Child Welfare Services-California Automated Response and Engagement System (CWS-CARES) Project to build an automated child welfare system that incorporates mobile and web-based technology to support evolving child welfare programs, business processes and legislated improvements focused on protecting the safety of children and families.
To be successful, the CWS-CARES Project requires knowledgeable experts from the counties to assist in the planning, development, execution, and data conversion of the existing system statewide. Through a statewide competitive recruitment process, a BTA IV from the Monterey County Department of Social Services was selected to work on this project. This individual will remain a county employee and will be allocated to work full-time on the project as a subject matter expert. The salary, benefits, travel and per diem will be fully reimbursed by the state.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved the Agreements as to form.
FINANCING:
This state agreement will provide reimbursement to the County for the cost of one full-time BTA IV and all travel costs that the employee incurs related to this project. Monthly invoices will be submitted to the project for reimbursement.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This action correlates to the Administration Strategic Initiative adopted by the Board of Supervisors by allowing the Department to support the delivery of appropriate and consistent services to children in the child welfare system.
Check the related Board of Supervisors Strategic Initiatives:
___ Economic Development
_x_ Administration
___ Health & Human Services
___ Infrastructure
___ Public Safety
Prepared by: Lauren Suwansupa, Finance Manager II, x4402
Approved by: Roderick Franks, Director, x4430
Attachments: Agreement
Proposed agreement is on file with the Clerk of the Board as an attachment to this Board Report.