Title
a. Consider a draft 2017 Storm Response Implementation Plan
b. Provide direction to staff
Report
RECOMMENDATION:
It is recommended that the Capital Improvement Committee support:
a. Approval of the 2017 Storm Response Implementation Plan
b. Provide direction to staff
SUMMARY:
Resource Management Agency (RMA) has prepared a draft plan for projects using funding allocated to address critical damages resulting from 2017 storms (Attachment A). The Board approved use of funds to be reimbursed from the Strategic Reserve up to $11.1 million for FY 16/17 and $8.5 million for FY 17/18. Attachment A has two lists: 1) Projects that can/will be completed this Fiscal Year (FY 16/17), 2) Projects that would be completed next Fiscal Year (FY 17/18). Staff requests the support of the Capital Improvement Committee for the 2017 Storm Response Implementation Plan which represents the priority with which Board-approved appropriations would be expended. CIC may provide direction to staff to change the order of priority for this funding.
DISCUSSION:
On March 14, 2017, the Board of Supervisors authorized use of $16.8 million from the general fund strategic reserve to help finance an estimated $34.0 million in repairs in response to damage sustained by winter storms through February 16, 2017. The $16.8 million includes $8.5 million to cover the County’s estimated share of cost for the repairs ($34.0 million x 25% = $8.5 million). The remaining $8.3 million covers the federal and state share of cost of current year work. Work that RMA anticipates can/will be completed in this current year is estimated to total $11.1 million. The expected federal and state share totals $8.3 million ($11.1 million x 75% = $8.3 million). However, recognizing the County may not receive the federal and state share until the following fiscal year(s), the Board authorized $8.3 million from the strategic reserve to cover the non-County share until these reimbursements are received. Once received, the federal and state monies will reimburse the general fund.
In addition to the general fund transfers, the Board appropriated $11.1 million within the Resource Management Agency’s budget for work to be performed in FY 2016-17. The majority, $9.5 million, is targeted for damage sustained to roads and bridges. The remaining $1.6 million is targeted for damage to County Parks.
Given these parameters, RMA has prepared the attached Storm Response Implementation Plan which identifies the priority of repairs to be completed by RMA in FY 2016-17 and FY 2017-18. For the priorities in FY 2016-17, some such as debris removal & other emergency measures and overtime and reassigned staff hours during the storm events have already been charged against existing appropriations (such as the road fund). Thus, the appropriations for the Storm Response Implementation will be used to replenish those existing appropriations already used.
If actual costs for projects in FY 2016-17 are greater than estimated, then any projects remaining after the appropriation limits are reached will be deferred. However, if actual costs are lower and a portion of the appropriation remains, then projects on the FY 2017-18 list will be accelerated.
For FY 2017-18, it is very likely that a significant portion of the list will not have sufficient funding to be completed. Therefore, it should not be assumed all projects on the list will be completed. However, as many as funding permits will be completed.
OTHER AGENCY INVOLVEMENT:
FINANCING:
On March 14, 2017, the Board approved an increase in appropriations and operating transfer in in RMA’s Road Fund budget 002-3000-8195-RMA012 in the amount of $9,500,000, RMA’s Parks general fund budget 001-7500-8151-PAR001 in the amount of $494,654, and RMA’s Parks Resort budget 452-7500-8285-PAR004 in the amount of $1,105,345 financed by an increase in appropriations (as an operating transfer out from the general fund) from the CAO’s Other Financing Uses 001-1050-8038-CAO017 and a release of funds from the Disaster Assistance fund balance assignment (BSA) 3126. The draft 2017 Storm Response Implementation Plan includes critical projects that will not exceed these budget limits.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This item supports the Board’s efforts to enhance public safety and maintain infrastructure by repairing damage to County Road and Public Facilities caused by the storms of January and February 2017.
Check the related Board of Supervisors Strategic Initiatives:
__ Economic Development
__ Administration
__ Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Mohammad Qureshi, Ph.D., P.E., T.E., Traffic Engineer, Traffic (831) 796-3009
Approved by: Benny J. Young, Interim RMA Deputy Director of Public Works & Facilities
Approved by: Carl P. Holm, AICP, RMA Director
Attachment:
Attachment A - Storm Response Implementation Plan