Title
a. Approve Renewal and Addendum Number 3 of Agreement with Honeywell International, Inc., (Request for Proposal #10218) to provide implementation of additional energy efficiency measures described generally as Mechanical Systems Controls Marina Coastal Office, in the amount of $79,192, for a total amount not to exceed $1,120,469, and extend the term to September 30, 2013;
b. Authorize the Contracts/Purchasing Officer to execute Renewal and Addendum Number 3 of Agreement with Honeywell International, Inc., (Request for Proposal #10218)) and future addendums that do not significantly alter the scope of work or change the approved Agreement amount;
c. Authorize a ten percent (10%) contingency of Renewal and Addendum Number 3 of Agreement, in the amount not to exceed $7,919, to provide funding for approved contract change orders;
d. Authorize the Director of Public Works to execute contract change orders that are within Public Contract Code 20142 limits and do not significantly change the scope of work; and
e. Approve and authorize the Auditor-Controller to transfer $45,318 of energy rebate receipts from Fund 001, Unit 8182 (Utilities), Appropriation Unit RMA006, to Fund 401, Unit 8184 (Facilities Maintenance Projects), Appropriation Unit RMA004.
Report
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve Renewal and Addendum Number 3 of Agreement with Honeywell International, Inc., (Request for Proposal #10218) to provide implementation of additional energy efficiency measures described generally as Mechanical Systems Controls Marina Coastal Office, in the amount of $79,192, for a total amount not to exceed $1,120,469, and extend the term to September 30, 2013;
b. Authorize the Contracts/Purchasing Officer to execute Renewal and Addendum Number 3 of Agreement with Honeywell International, Inc., (Request for Proposal #10218)) and future addendums that do not significantly alter the scope of work or change the approved Agreement amount;
c. Authorize a ten percent (10%) contingency of Renewal and Addendum Number 3 of Agreement, in the amount not to exceed $7,919, to provide funding for approved contract change orders;
d. Authorize the Director of Public Works to execute contract change orders that are within Public Contract Code 20142 limits and do not significantly change the scope of work; and
e. Approve and authorize the Auditor-Controller to transfer $45,318 of energy rebate receipts from Fund 001, Unit 8182 (Utilities), Appropriation Unit RMA006, to Fund 401, Unit 8184 (Facilities Maintenance Projects), Appropriation Unit RMA004.
SUMMARY:
Renewal and Addendum Number 3 of Agreement with Honeywell International, Inc., provides for the implementation of additional Energy Efficiency Measures (EEM) described generally as Mechanical Systems Controls Marina Coastal Office. Renewal and Addendum Number 3 increases the Agreement by $79,192, for a total amount not to exceed $1,120,469; provides for a ten-percent contingency of $7,919; and extends the term to September 30, 2013.
DISCUSSION:
(see attached)
OTHER AGENCY INVOLVEMENT:
As the granting agency, the DOE is actively involved in project development. The Office of the County Counsel, and Auditor-Controller, have reviewed and approved Renewal and Addendum Number 3 of Agreement with Honeywell as to form and legality, and fiscal terms, respectively. The proposed board actions were presented to the Capital Improvement Committee for their support on June 3, 2013.
FINANCING:
The Renewal and Addendum Number 3 will renew and amend the Agreement in the amount of $79,192, for a total amount not to exceed $1,120,469, and provide a ten-percent (10%) contingency for unforeseen change orders, in the amount of $7,919. The balance in Energy Efficiency and Conservation Block Grant Program (EECBG) funding, in the amount of $71,991.06, as well as energy rebate revenue, in the amount of $45,318, will be applied towards the implementation of additional Energy Efficiency Measures allowing for the project to be fully funded with EECBG funds and energy rebate funds. The estimated operations and maintenance cost of $2,000 per year will be funded with the RMA-Public Works Facilities' annual operating budget.
Prepared by: Florence Kabwasa-Green, Management Analyst II, (831)755-4805
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
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Benny J. Young, RMA Director
Dated: June 14, 2013
Attachments: Discussion; Project Budget, Renewal and Addendum Number 3 of Agreement between County of Monterey and Honeywell, Inc.; Location Map (Attachments on file with the Clerk of the Board)