Title
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute Amendment No. 2 to the Agreement with California United Mechanical, Inc. dba United Mechanical, Inc. for chiller preventive maintenance and repair services, extending the agreement an additional two (2) year period (April 15, 2026 through April 14, 2028) for a revised full agreement term of April 15, 2021 through April 14, 2028, and adding $300,000 for a revised total Agreement amount not-to-exceed $405,000.
b. Authorize the Chief Executive Officer for Natividad Medical Center or his designee to execute up to three (3) future amendments to the Agreement which do not significantly alter the scope of work and do not cause an increase of more than 10% ($7,500) of the original cost of the agreement, for total contract liability of ($412,500).
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute Amendment No. 2 to the Agreement with California United Mechanical, Inc. dba United Mechanical, Inc. for chiller preventive maintenance and repair services, extending the agreement an additional two (2) year period (April 15, 2026 through April 14, 2028) for a revised full agreement term of April 15, 2021 through April 14, 2028, and adding $300,000 for a revised total Agreement amount not-to-exceed $405,000.
b. Authorize the Chief Executive Officer for Natividad Medical Center or his designee to execute up to three (3) future amendments to the Agreement which do not significantly alter the scope of work and do not cause an increase of more than 10% ($7,500) of the original cost of the agreement, for total contract liability of ($412,500).
SUMMARY/DISCUSSION:
United Mechanical continues to play an essential role in supporting NMC’s critical infrastructure, particularly in the maintenance, repair, and troubleshooting of our MRI chiller, hospital chillers, and HVAC systems. These systems are fundamental to the hospital’s daily operations, directly affecting patient care, equipment functionality, and overall environmental control.
Key Contributions:
MRI Chiller Maintenance: Ensures optimal temperature regulation for MRI systems, which is crucial for accurate imaging and equipment longevity.
Hospital Chillers & HVAC Systems: Provides ongoing service and rapid response troubleshooting, helping maintain comfortable and safe temperatures throughout clinical and administrative areas.
Specialized Expertise: United Mechanical brings mechanical and control systems specialists into our operational framework. Their partnership offers both immediate technical support and long-term strategic value.
The relationship with United Mechanical enhances our facility’s reliability and responsiveness. Their integrated approach to mechanical and controls management strengthens our preventive maintenance program and supports compliance with healthcare operational standards. The approval of the recommended action will allow United Mechanical to continue providing preventive maintenance and repair services on our critical infrastructure.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this Amendment No. 2 as to form, and the Auditor-Controller has reviewed and approved as to payment provisions. The Amendment No. 2 has also been reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on August 8, 2025.
FINANCING:
The cost for this Amendment No. 2 is $300,000 of which $75,000 is included in the FY 2025-26 Adopted Budget. Amounts for remaining years of the Agreement will be included in those budgets as appropriate. Funding will be provided from NMC’s Enterprise Fund 451-9600-6321
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The preventative maintenance and repair services provided by this vendor are vital to supporting various mechanical systems at NMC. Their ongoing involvement ensures that we are well-positioned to address both current and future mechanical and control system needs.
__ Economic Development
__ Administration
Health and Human Services
_X_ Infrastructure
__ Public Safety
Prepared by: Felipe Enriquez, Director of Engineering and Safety, 783-2614
Approved by: Charles R. Harris, Chief Executive Officer, 783-2553
Attachments:
California United Mechanical, Inc. dba United Mechanical, Inc. Amendment No. 2
California United Mechanical, Inc. dba United Mechanical, Inc. Amendment No. 1
California United Mechanical, Inc. dba United Mechanical, Inc. Agreement
Attachments on file with the Clerk of the Board