Title
Approve and direct Purchasing Manager for Natividad Medical Center (NMC) to execute an agreement with RBB Architects Inc. for The Radiology Modernization Project per RFQ #9600-54 at NMC in an amount not to exceed $862,450 for the period September 23, 2014 to June 30, 2017.
Report
RECOMMENDATION:
It is recommended that the Monterey County Board of Supervisors
Approve and direct Purchasing Manager for Natividad Medical Center (NMC) to execute an agreement with RBB Architects Inc. for The Radiology Modernization Project per RFQ #9600-54 at NMC in an amount not to exceed $862,450 for the period September 23, 2014 to June 30, 2017.
SUMMARY AND DISCUSSION:
Natividad Medical Center Diagnostic Imaging department, located on the first floor of building 500, has the need to replace aging medical equipment in Computer Tomography (CT) and Magnetic Resonance Imaging (MRI). In 2013, the department replaced aging X-Ray equipment with new digitally enhanced basic radiographic equipment. This was phase one in a multi-phase project to modernize the Imaging department. In the next phase, the department will be adding two new CT scanners, a new MRI as well as creating an Angiography hybrid suite for Interventional Radiology. The Mobile Radiology Project supports the Radiology Modernization Project by providing the necessary services to allow this project to proceed with freeing up the services outside of the department. The project is forecasted to occur over a 24-36 month process with actual construction phased into three construction phases to maintain services during the remodel.
A Request for Qualifications, RFQ# 9600-54 was created and posted following the County's requirements for securing contracts. The Qualifications and Proposals for architectural and engineering services for the tenant improvements of this facility were received on February 21, 2014, from twelve architectural firms. After review of the qualifications, three respondents were deemed to meet minimum qualifications and were invited to be interviewed by NMC Selection Committee in March 2014. RBB Architects Inc. received the highest ranking from NMC Selection Committee and, in conformance with State laws regarding qualification-based selection for Radiology specific experience, Office of Statewide Health Planning and Development (OSHPD) experience and their process for project implementation.
RBB Architects Inc. scope and fee schedule was agreed upon in the amount of $862,450. The design timeline is to commence in September of 2014 and is scheduled to be completed in March 2015. RBB Architects Inc. will be involved in construction administration throughout the construction phase. Proceeding with the design at this time will assist in developing the comprehensive cost of the project and produce the formal design and specifications to proceed to construction. The Project was addressed in the Board of Supervisors' approved County Recommended Budget for FY 13/14 under the section titled, "Capital Budget Year Goals (Pg. 629)". The cost for design expenditures, purchasing equipment, and construction costs is estimated at $14,300,000.
RBB Architects Inc. fee includes design concepts, construction drawings and specifications and administration to obtain a building permit from the Office of Statewide Health Planning and Development. RBB Architects Inc. will also include certification, contractor pre-qualifications, bid assistance, and contract and construction administration.
OTHER AGENCY INVOLVEMENT:
NMC is working with County Counsel to review and approve this Agreement as to legal form and risk provisions. NMC is working with Auditor-Controller to review and approve this Agreement as to fiscal provisions. The project has been approved by the NMC Finance Committee April 24, 2014 and NMC Board of Trustees May 2, 2014, and Capital Improvement Committee on July 21, 2014 and Budget Committee on July 31, 2014.
FINANCING:
The cost for this Agreement is $862,450, and is a component of the Radiology Modernization project budget of $14,300,000 over a three year period. The amount budgeted in current year FY15 is $1,300,000. There is no impact to the General Fund
Prepared by: Andrea Rosenberg, NMC Assistant Administrator, Operations & Support Services, 783.2562
Approved by: Dr. Kelly O'Keefe, Interim Chief Executive Officer, 783.2553
Attachments: Project Budget, Agreement