Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an agreement with Johnson Controls Inc. for repair and maintenance services on automation for heating, ventilation, air conditioning and the variable frequency drive (VFD) system at NMC for an amount not to exceed $150,000 with an agreement term September 1, 2019 through August 31, 2022.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($15,000) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an agreement with Johnson Controls Inc. for repair and maintenance services on automation for heating, ventilation, air conditioning and the variable frequency drive (VFD) system at NMC for an amount not to exceed $150,000 with an agreement term September 1, 2019 through August 31, 2022.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($15,000) of the original cost of the agreement.
SUMMARY/DISCUSSION:
Johnson Controls, Inc (JCI) provides repair and maintenance services for Natividad Medical Center's mechanical controls, Building Automation System, and variable frequency drives. Johnson Control's propriety Metasys building automation system monitors and controls various building mechanical and electrical system functions critical for regulatory compliance, infection control, and patient and staff safety.
These systems and components are regulated and audited by the Joint Commission and the state of California through Title 22 and Title 24. The systems are also vital to supporting equipment and processes in the Laboratory, Radiology, and the Pharmacy. The Metasys system also provides monitor and control functions for the medical center's heating, ventilation, and air conditioning systems serving patient care and staff areas.
There were some recent changes of personnel within JCI, during the revision of the scope, this unfortunately caused a delay in renewing the contract.
OTHER AGENCY INVOLVEMENT:
County Counsel reviewed and approved this agreement as to legal form, and the Auditor-Controller reviewed and approved as to payment provisions. The agreement was reviewed and approved by NMC’s Finance Committee on July 25, 2019 and by its Board of Trustees on August 2, 2019.
FINANCING:
The cost for this agreement is $150,000 of which $50,000 is included in the Fiscal Year 2019-20 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The BMS monitors and controls various building mechanical and electrical system functions critical for regulatory compliance, energy efficiency infection control, and patient and staff safety
__ Economic Development
__ Administration
_ Health and Human Services
_X_ Infrastructure
__ Public Safety
Prepared by: Jeff Cleek, Director of Engineering & Safety, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Johnson Controls Inc. Agreement
Attachments on file with the Clerk of the Board