Title
a. Support approval of the addition of the San Lucas Branch Library Project, Project 8548 to the approved list of Capital Projects for Fiscal Year 2014-15 in the Facilities Maintenance Projects Fund 401;
b. Support increasing the San Lucas Branch Library Project Budget by $350,938 to reflect available project funds of $1,395,535;
c. Support approval of an increase in appropriations in the amount of $388,007 in the FY 2014-15 Resource Management Agency Facilities Maintenance Projects, Fund 401-3000-8184-RMA004, for the San Lucas Branch Library Project, Project 8548 (4/5th vote required);
d. Support approval of an increase in revenues from State and Federal Aid in the amount of $350,938 in the FY 2014-15 Resource Management Agency Facilities Maintenance Projects, Fund 401-3000-8184-RMA004, for the San Lucas Branch Library Project, Project 8548 (4/5th vote required); and
e. Support authorization of the Auditor-Controller to incorporate the approved modification in the FY 2014-15 Budget.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Support approval of the addition of the San Lucas Branch Library Project, Project 8548 to the approved list of Capital Projects for Fiscal Year 2014-15 in the Facilities Maintenance Projects Fund 401;
b. Support increasing the San Lucas Branch Library Project Budget by $350,938 to reflect available project funds of $1,395,535;
c. Support approval of an increase in appropriations in the amount of $388,007 in the FY 2014-15 Resource Management Agency Facilities Maintenance Projects, Fund 401-3000-8184-RMA004, for the San Lucas Branch Library Project, Project 8548
d. Support approval of an increase in revenues from State and Federal Aid in the amount of $350,938 in the FY 2014-15 Resource Management Agency Facilities Maintenance Projects, Fund 401-3000-8184-RMA004, for the San Lucas Branch Library Project, Project 8548; and
e. Support authorization of the Auditor-Controller to incorporate the approved modification in the FY 2014-15 Budget.
SUMMARY:
The recommended action adds the San Lucas Branch Library Project, Project 8548, to the Board Approved Fiscal Year 2014-15 Capital Projects List; increases the Project Budget by $350,938 to $1,395,535; increases the FY 2014-15 appropriations and revenues in Fund 401-3000-8184-RMA004 by $388,007; and authorizes the Auditor-Controller to incorporate the approved modification in the Fiscal Year 2014-15 Budget.
DISCUSSION:
Due to funding constraints, the San Lucas Branch Library Project, Project 8548 (Project), was placed on hold pending availability of funding and not included in the Fiscal Year 2014-15 Adopted Budget. Recent Board of Supervisors’ acceptance of two grants provided funding necessary to complete additional Project work.
On May 6, 2014, the Board of Supervisors approved the HUD Urban County CDBG program action plan which awarded $150,938 for the Project. On July 29, 2014, the Board of Supervisors approved a conditional Grant Award from the United States Environmental Protection Agency (USEPA) in the amount of $200,000 for the Project Site; and authorized the Director of Public Works, or his designee, to accept, administer, and execute the Grant Acceptance Agreement, once reviewed and approved by County Counsel and Risk Management.
The Fiscal Year 2014-15 work plan for the Project includes completion of site remediation required in a Phase II Environmental Site Assessment report to obtain a Closure Letter from the County of Monterey Environmental Health Bureau’s Site Remediation Program. Staff will also work on procurement tasks in preparation for Project construction.
With the award of these latest two grants, the project is funded with local, private, state, and federal funding sources in the amount of $1,395,535. The USEPA and CDBG grants will fund the site remediation costs in Fiscal Year 2014-15, in the amount of $350,938. Additionally, existing funds set aside in Fund 401-3000-8184-RMA004 for this project from the Library will fund Fiscal Year 2014-15 construction procurement costs, in the amount of $37,069, for a total Fiscal Year 2014-15 Project budget of $388,007. To date, the Project has incurred $351,406 in expenditures. There is an unfunded Project construction balance of $135,617 that, at this time, is not included in the project budget of $1,395,535. The Resource Management Agency-Public Works (RMA-PW) will seek additional grant funds and work with RMA-Finance, County Administrative Office, and County Librarian to secure the unfunded balance.
OTHER AGENCY INVOLVEMENT:
RMA-PW worked closely with Monterey County Free Libraries, Economic Development, and Health Department-Environmental Health Division, and USEPA Region 9 Brownfields Office.
These actions were supported by the Capital Improvement Committee on August 13, 2014.
FINANCING:
Total funds available for this Project are $1,395,535. The project is funded with $344,187 in Capital Funds; $410 in an Excess Sales Deposit; $350,000 donation from the Foundation for Monterey County Free Libraries; $350,000 grant from the Monterey Peninsula Foundation, and two conditional awards: 1) Community Development Block Grant (CDBG) in the amount of $150,938; and 2) USEPA Grant in the amount of $200,000. USEPA and CDBG grants will fund site remediation costs totaling $350,938. There remains an unfunded Project construction balance of $135,617. RMA-PW will seek additional grant funds and work with RMA-Finance, County Administrative Office, and County Librarian to secure the unfunded balance.
Prepared by: Florence Kabwasa-Green, Management Analyst II, (831) 755-4805
Approved by
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Robert K. Murdoch, P.E., Director of Public Works
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Benny J. Young, RMA Director
Dated: July 31, 2014
Attachments: Project Budget; Location Map