Title
a. Approve Amendment No. 2 to Standard Agreement No. A-15190, Multi-Year Agreement #3200*5629, with SCA (Sweeping Corporation of America) of CA, LLC to continue to provide National Pollutant Discharge Elimination System (NPDES), on-call and emergency street sweeping services, Request for Proposals #10784; extend the expiration date for fifteen additional months through June 30, 2026, for a revised term of April 1, 2021 to June 30, 2026, and increase the not to exceed maximum by $132,238 to a total amount of $701,752; and
b. Authorize the Contracts & Purchasing Officer or their designee to execute Amendment No. 2 to Standard Agreement No. A-15190 and future amendments where the amendments do not significantly alter the scope of work or increase the approved Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 2 to Standard Agreement No. A-15190, Multi-Year Agreement #3200*5629, with SCA of CA, LLC to continue to provide National Pollutant Discharge Elimination System (NPDES), on-call and emergency street sweeping services, Request for Proposals #10784; extend the expiration date for fifteen additional months through June 30, 2026, for a revised term of April 1, 2021 to June 30, 2026, and increase the not to exceed maximum by $132,238 to a total amount of $701,752; and
b. Authorize the Contracts & Purchasing Officer or their designee to execute Amendment No. 2 to Standard Agreement No. A-15190 and future amendments where the amendments do not significantly alter the scope of work or increase the approved Agreement amount.
SUMMARY/DISCUSSION:
The recommended actions would allow for the approval of Amendment No. 2 (Attachment A) to Standard Agreement (SA) No. A-15190 with SCA (Sweeping Corporation of America) of CA, LLC (SCA) in the amount of $132,238 to continue to provide services for street sweeping of public roads and streets within the unincorporated areas of the County of Monterey and are a part of the State-mandated National Pollutant Discharge Elimination System (NPDES) Stormwater Phase II Municipal General Permit which requires the roads and streets to be swept twice a year.
In April 2021, SCA (formerly Contract Sweeping Services, LLC) was selected as the most qualified bidder, for their expertise and capabilities necessary to provide NPDES, on-call and emergency street sweeping services solicited under a competitive selection process in accordance with County policies and State laws as set forth under RFP #10784.
PWFP has identified a need to extend the term and increase the amount of the SA to continue to provide required State-mandated NPDES Stormwater Permit, on-call and emergency street sweeping services for the public roads and streets within the unincorporated areas of Monterey County. PWFP staff recommends that the County of Monterey Board of Supervisors approve the proposed Amendment No. 2 (Attachment A) to the SA with SCA to continue to allow for required scheduled street sweeping services. Amendment No. 2 will extend the expiration date for fifteen additional months through June 30, 2026 (to allow for completion/reporting of services provided through Spring 2026), for a revised term of April 1, 2021 to June 30, 2026, and increase the not to exceed amount of $569,514 by $132,238 for a total amount not to exceed $701,752.
Attachments B, C, D and E, provided for reference, respectively include Amendment No. 1 to SA No. A-15190, an Assignment and Assumption of Contract to the SA, the SA, and a summary of the SA and its annual expenditures and balance to date.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and the Auditor-Controller’s Office have reviewed and approved Amendment No. 2 as to form, and fiscal provisions, respectively.
FINANCING:
Costs associated with Amendment No. 2 are anticipated to be incurred over the next two fiscal years (FY) 2024-25 and FY 2025-26, through June 30, 2026. The annual cost for NPDES is $66,119.25. The Adopted Budget for FY 2024-25 includes sufficient appropriations in the Road Fund 002, Appropriation Unit PFP004, to cover costs related to Amendment No. 2. The amount required for FY 2025-26 has been included in that FY’s Recommended Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action supports the Board of Supervisors’ Strategic Initiatives for Health & Human Services and Infrastructure. The NPDES Stormwater Permit requires the County to sweep roads within designated urbanized areas twice annually, once in the Spring and once in the Fall, and is intended to reduce pollution entering storm drain systems.
__ Economic Development
__ Administration
X Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Michael P. Trapani, QSD, CFM, Associate Water Resources Hydrologist
Dalia Mariscal-Martinez, Management Analyst III
Reviewed by: Enrique Saavedra, PE, Chief of Public Works
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
The following attachments are on file with the Clerk of the Board:
Attachment A - Proposed Amendment No. 2 to SA
Attachment B - Amendment No. 1 to SA
Attachment C - Assignment and Assumption of Contract to SA
Attachment D - SA
Attachment E - Summary of SA and Annual Expenditures and Balance