Title
Approve modifications of plans and specifications and authorize the Director of Public Works to execute Change Order Number 1 for striping in the Amount of $52,000 with Telfer Oil Company for the Procurement (Delivery and Application) of Asphalt Emulsion and Pavement Delineation for the Seal Coat 2013 Project, Project No. 14-551428 (4/5 vote).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve modifications of plans and specifications and authorize the Director of Public Works to execute Change Order Number 1 for striping in the Amount of $52,000 with Telfer Oil Company for the Procurement (Delivery and Application) of Asphalt Emulsion and Pavement Delineation for the Seal Coat 2013 Project, Project No. 14-551428 (4/5 vote).
SUMMARY/DISCUSSION:
On May 21, 2013, the Board of Supervisors adopted the Plans and Special Provisions for the Procurement (Delivery and Application) of Asphalt Emulsion and Pavement Delineation for the Seal Coat 2013 Project, Project No. 14-551428 (Project). The Project was advertised and bids were opened on June 17, 2013. The Bids submitted included a base bid and two additive alternates - Alternatives A and B.
Alternative A provided thermoplastic striping on Elm Avenue, Arroyo Seco Road, and Mesa Verde Road at a cost of $122,770. Alternative B provided for striping on these same roads using industry standard paint at a cost of $52,000. Resource Management Agency-Public Works (RMA-PW) staff reviewed options and determined that roadway striping activities would be performed by County crews.
Based on that assumption, RMA-PW recommended and the Board of Supervisors approved a contract with Telfer Oil Company on July 30, 2013 for the base bid only. Since that contract award, it has been determined that existing County equipment and staff will not be available to perform striping on the noted roadways.
Therefore, RMA-PW staff is recommending the approval of Change Order No. 1 with Telfer Oil Company to include Additive Alternate B into the contract. The cost for Change Order No. 1 is approximately $52,000, which exceeds the 10% contingency amount originally authorized for this project.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel has provided guidance as how to include Additive Alternate B into the project contract.
FINANCING:
There is no financial impact to the General Fund. Sufficient appropriations are included in the FY 2013-14 Road Fund budget (Fund 002, Unit 8195) for this project. The estimated total cost for this contract is $555,399, including Change Order No. 1, with a contingency of 10% in the amount of $50,340, for an estimated total contract amount of $605,739. Total Project cost including engineering, construction management, and construction contract is $615,739.
Prepared by: Jonathan L. Pascua, P.E., Senior Civil Engineer, (831) 755-8963
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
Approved by:
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Benny J. Young, RMA Director
Dated: August 19, 2013
Attachments: Project Budget; Location Map (Attachments on file with the Clerk of the Board)