Title
Authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 9 to the Agreement (A-10639/MYA591) with Johnson Controls for repair and maintenance services on mechanical control systems, building automation for Heating, Ventilation, Air-Conditioning (HVAC) systems and variable frequency drives (VFD's) at NMC, extending the Agreement from March 15, 2012 through June 30, 2015 and adding $100,000 for a revised total Agreement amount not to exceed $784,000.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 9 to the Agreement (A-10639/MYA591) with Johnson Controls for repair and maintenance services on mechanical control systems, building automation for Heating, Ventilation, Air-Conditioning (HVAC) systems and variable frequency drives (VFD's) at NMC, extending the Agreement from March 15, 2012 through June 30, 2015 and adding $100,000 for a revised total Agreement amount not to exceed $784,000.
SUMMARY/DISCUSSION:
Johnson Controls provides repair and maintenance services for NMC's mechanical controls, building automation system, and variable frequency drives. Johnson Control's propriety Metasys building automation system monitors and controls various building mechanical and electrical system functions critical for regulatory compliance, infection control, and patient and staff safety. These systems and components are regulated and audited by the Joint Commission and the state of California through Title 22 and Title 24. The systems are also vital to supporting equipment and processes in the Laboratory, Radiology, and the Pharmacy.
The Metasys system also provides monitor and control functions for the medical center's heating, ventilation, and air conditioning systems serving patient care and staff areas.
Johnson Controls has provided maintenance and repair on the Metasys since its installation at NMC in 2006. A Sole Source Justification Form has been added to the agreement explaining that the Metasys System is a proprietary system owned by Johnson Controls. As such, Johnson Controls is the only authorized vendor for repair and maintenance with the Metasys System.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 9 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment No. 9 as to fiscal provisions. The CAO-Budget and Analysis Division has advised to inform the BOS the spending authority (appropriations) associated with NMC's FY 2014 Adopted Budget has been exceeded and approval and authorization for modification of NMC's appropriation budget should be presented to the BOS. Since NMC is an Enterprise Fund, this does not prevent continued expenditures and is not a legal requirement, but it is considered good public policy, transparency and fiscal management. The Amendment has also been reviewed and approved by Natividad Medical Center's Finance Committee 4.24.14 and Board of Trustees 5.2.14.
FINANCING:
The cost for this Amendment No. 9 is $100,000 for a revised total Agreement amount not to exceed $784,000. $784,000 is included in the Fiscal Year 2014/2015 Recommended Budget. NMC is confirming its appropriations position and if its spending authority has been exceeded will return to the Board. There is no impact to the General Fund.
Prepared by: Andrea Rosenberg, Asst. Administrator of Operations and Support Services 783-2562
Approved by: Harry Weis, Chief Executive Officer, 783-2553
Attachments: Amendment No. 9, Original Agreement, Renewal and Amendment Nos. 1, 2, 3, 4, 5 and 6, Amendment Nos. 7 and 8, Spend Sheet.
Attachments on file with the Clerk to the Boards Office