Title
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 4 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation, in the amount of $22,323.86, for a total contract amount of $106,830.04, to provide software maintenance, license renewal and support for the victim restitution program for the term from July 1, 2016 to December 31, 2020; and
b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign one (1) future amendment to the Agreement, subject to County Counsel review, which extends services by one (1) year, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 4 ($2,232) and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 4 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation, in the amount of $22,323.86, for a total contract amount of $106,830.04, to provide software maintenance, license renewal and support for the victim restitution program for the term from July 1, 2016 to December 31, 2020; and
b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign one (1) future amendment to the Agreement, subject to County Counsel review, which extends services by one (1) year, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 4 ($2,232) and do not significantly change the scope of work.
SUMMARY:
The Probation Department is recommending the approval of Amendment No. 4 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation, in the amount of $22,323.86 for software maintenance, license renewal and support for the victim restitution program for the period 12/31/19 to 12/31/20.
DISCUSSION:
In February 2016, Probation entered into a one (1) year agreement with Columbia Ultimate, Incorporated, a Washington State Corporation, to provide software module maintenance, license renewals, and support for the victim restitution program in the amount of $20,691.60 for calendar year 2016. The Agreement was renewed and amended as follows:
- Amendment No. 1 in the amount of $20,691.60 for 2017.
- Amendment No. 2 in the amount of $21,312.35 for 2018.
- Amendment No. 3 in the amount of $21,810.63 for 2019.
The recommendation to approve Amendment No. 4 would extend the Agreement for an additional year from December 31, 2019 to December 31, 2020, update the annual fee schedule, and increase the agreement amount by $22,323.86 for a total not to exceed amount of $106,830.04. Due to the aggregate amount, this action requires Board of Supervisors’ approval.
A copy of Amendment No. 4 is on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel-Risk Management has reviewed and approved Amendment No. 4 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions.
FINANCING:
Funding for Amendment No. 4 is contained in Probation’s Approved Budget for FY 19-20. There is no additional cost to the County General Fund with this recommended action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This recommendation to provide software maintenance, license renewal and support for the victim restitution program supports key objectives of: 1) Administration with efficient and effective fiscal management and 2) Health and Human Services in providing restitution to victims of crime thereby improving health and quality of life.
__Economic Development
_X_Administration
__Health & Human Services
__Infrastructure
_X_Public Safety
Prepared by: Wendi Reed, Management Analyst II, ext. 3985
Approved by: Marcia Parsons, Chief Probation Officer, ext. 3913
Attachments:
Attachment A: Amendment No. 4 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation
Attachment B: Amendment No. 3 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation
Attachment C: Amendment No. 2 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation
Attachment D: Renewal and Amendment No. 1 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation
Attachment E: SA with Columbia Ultimate, Incorporated, a Washington State Corporation