Title
Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute a two-year Renewal & Amendment No. 2 to Standard Agreement A-13310 with M-3 Information, LLC, for online access to the M3 Clinician mental health assessment application, extending the term to June 30, 2019 for an increased amount of $8,000 for a new total Agreement amount not to exceed $20,000 for the full-term July 1, 2015 to June 30, 2019.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute a two-year Renewal & Amendment No. 2 to Standard Agreement A-13310 with M-3 Information, LLC, for online access to the M3 Clinician mental health assessment application, extending the term to June 30, 2019 for an increased amount of $8,000 for a new total Agreement amount not to exceed $20,000 for the full-term July 1, 2015 to June 30, 2019
SUMMARY/DISCUSSION:
This Renewal & Amendment No. 2 extends the provisions of Standard Agreement A-13310 with M-3 Information, LLC, which expired on June 30, 2017. M-3 Information will continue to provide online access to their web-based, validated, multi-diagnostic, digital, multi-lingual behavioral health assessments for the Access-to-Treatment team, with the Agreement extending the term two additional years to June 30, 2019, and adding $8,000 to the previous $12,000 funded in the expired FY 2015-17 Agreement.
The original intent as outlined in Renewal & Amendment No. 1 was to allow the contract to terminate on June 30, 2017, which was done. However, as FY 2016-17 came to an end, the Health Department reconsidered its decision and determined that the Agreement should instead be continued and extended, and the use of the M3 Clinician application expanded. Consequently, this Renewal & Amendment is retroactive to July 1, 2017, and is being presented to your Board for approval as a matter of Contracts/Purchasing policy, which by nature of the Renewal process will be after the date of service continuation.
This Standard Agreement contains the County’s standard 30-day “no cause” provision (Section 3.02) and an additional defunding provision (Section 7.03), which provides the County the ability to amend or terminate the Agreement in the event of a reduction and/or termination of funding.
This work supports the following Monterey County Health Department 2011-2015 strategic plan initiative: 3) Ensure access to culturally and linguistically appropriate, customer-friendly, quality health services. It also supports one of the ten essential public health services, specifically: 7) Link people to needed personal health services and assure the provisions of health care when otherwise unavailable.
OTHER AGENCY INVOLVEMENT:
County Counsel and Auditor-Controller have reviewed and approved this Agreement as to legal form and fiscal provisions, respectively.
FINANCING:
This Agreement is funded by 1991 Realignment revenues (100%). The funds for this Agreement are included in the Health Department’s Behavioral Health (HEA012, Unit 8410) Fiscal Year (FY) 2017-18 Adopted Budget, and the FY 2018-19 Requested Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
☐Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability and transparency.
☒Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services; promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared By: Norm Morris, Management Analyst II, 1277
Approved By: Elsa M. Jimenez, Director of Health, 4526
Attachment:
Renewal & Amendment No. 2 is on file with Clerk of the Board
Renewal & Amendment No. 1 is on file with Clerk of the Board
Agreement A-13310 is on file with Clerk of the Board