Title
Approve and authorize the Auditor-Controller to process payment in the amount of $121,820.16 to Software House International (SHI) per Quote No. 13796352 on behalf of Natividad Medical Center (NMC) for an additional 721 Microsoft licenses owed and as required by the existing Microsoft Enterprise Enrollment Program Agreement, increasing the total cost of that agreement from $936,040 to $1,057,860.16, with no change to the term of the agreement of September 1, 2015 through August 31, 2018.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Approve and authorize the Auditor-Controller to process payment in the amount of $121,820.16 to Software House International (SHI) per Quote No. 13796352 on behalf of Natividad Medical Center (NMC) for an additional 721 Microsoft licenses owed and as required by the existing Microsoft Enterprise Enrollment Program Agreement, increasing the total cost of that agreement from $936,040 to $1,057,860.16, with no change to the term of the agreement of September 1, 2015 through August 31, 2018.
SUMMARY/DISCUSSION:
NMC’s contract with the Microsoft Corporation authorized NMC to procure volume Microsoft licenses under a Microsoft Enterprise Enrollment Program Agreement. Initially, 1000 Core Client Access Licenses (CoreCALs) were purchased. The CoreCAL allows network computer access and includes the Exchange Server which allows NMC users to utilize email.
Under the Enterprise Agreement, NMC is allowed in install additional CoreCAL licenses for new users as they come on board, but is required to perform a true-up at the end of each year of the actual licenses in use. Due to additional Trauma Center and other staff and contractors acquired subsequent to the original agreement, NMC has a need to purchase an additional 721 CoreCAL licenses.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this request as has the County Auditor-Controller. This request has also been reviewed and approved by NMC’s Finance Committee on September 28, 2017 and by its Board of Trustees on October 6, 2017.
FINANCING:
The cost for request is $121,820.16, all of which is included in the FY17-18 Adopted Budget for the Microsoft Enterprise Enrollment Program Agreement. There is no impact to the General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This payment facilitates the utilization of collaborative IT tools by new NMC workforce members.
Economic Development
X Administration
Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Ari Entin, Chief Information Officer, 783-2564
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
SHI Quote No. 13796352
Original Enterprise Agreement with the Microsoft Corporation
Attachments on file with the Clerk of the Board