Title
a. Approve and authorize the County of Monterey Contracts/Purchasing Officer or designee, under the terms of National Cooperative Agreement 180233-002, to sign the purchase order for Cloud Infrastructure from Oracle through the third party reseller Mythics, LLC (CA: Mythics, LLC D/B/A Mythics, VIII, LLC), to access a suite of Database tools, Autonomous Oracle Database, Oracle Cloud Infrastructure (OCI), and technical support for the period of February 13, 2025 to February 12, 2026, in the amount of $210,000; and
b. Authorize the County of Monterey Contracts/Purchasing Officer to approve modifications to the purchase orders where the total modifications do not exceed 10% ($21,000) of the modified purchase orders and do not exceed the maximum aggregate amount of $231,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County of Monterey Contracts/Purchasing Officer or designee, under the terms of National Cooperative Agreement 180233-002, to sign the purchase order for Cloud Infrastructure from Oracle through the third party reseller Mythics, LLC (CA: Mythics, LLC D/B/A Mythics, VIII, LLC), to access a suite of Database tools, Autonomous Oracle Database, Oracle Cloud Infrastructure (OCI), and technical support for the period of February 13, 2025 to February 12, 2026, in the amount of $210,000; and
b. Authorize the County of Monterey Contracts/Purchasing Officer to approve modifications to the purchase orders where the total modifications do not exceed 10% ($21,000) of the modified purchase orders and do not exceed the maximum aggregate amount of $231,000.
SUMMARY/DISCUSSION:
The Department of Social Services (DSS) proposes to use the hosted suite of Oracle Database platform to enhance the data tracking, analysis, and reporting of current and future administration of CalFresh and various other entitlements programs in Monterey County. By mining the existing data sets natively in Oracle, DSS is attempting to use this information to gain the operational knowledge necessary to forecast, understand and anticipate the shift in the needs of residents, forecast caseloads, and adequately assign resources to meet those needs. This will result in redeveloped organizational procedures to increase efficiencies in administration and distribution of entitlement programs.
Secondarily, the Oracle Software platform will allow DSS to create various levels of dashboards to reduce the costs incurred by responding to external entities’ requests for information. The Oracle platform will enable DSS to generate near real-time metrics, trends, and entitlement program utilization data quickly to empower decision makers and stakeholders to take the appropriate actions.
DSS currently utilizes the hosted suite of Oracle database products set to expire on February 12, 2025 which was previously approved by Board Agreement A 19-1280
This agreement is done through Oracle Third Party seller Mythics, utilizing the National Cooperative Agreement 180233-002. Using the Cooperative Agreement allows DSS to leverage the discounted pricing provided under the agreement.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the Agreement as to form.
FINANCING:
This agreement is funded through Federal/State revenues and realignment funding. Sufficient appropriations and revenues for SOC005 are included in the FY 2024-25 Adopted Budget. Future fiscal year costs will be requested through the corresponding annual budget processes.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Administration and Health and Human Services Strategic Initiatives adopted by the Board of Supervisors by reducing the operational cost of operating entitlement programs, reducing the time and cost required to provide informational reports requested by external entities, and utilizing data to identify areas where new processes could yield the Department operational efficiencies resulting in improved programs for entitlement program recipients.
Check the related Board of Supervisors Strategic Initiatives:
__Economic Development
__Administration
X Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Juan Plascencia, Departmental Information Systems Manager I, x7036
Approved by: Roderick Franks, Assistant Director. x4430
Attachments: Agreement
Proposed agreement is on file with the Clerk of the Board as an attachment to this Board Report.