Title
a. Authorize the Contracts and Purchasing Officer or their designee to execute a Non-Standard Agreement with Idemia Identity and Security USA LLC, for livescan devices, in the amount of $174,371 for the period of July 1, 2024, through June 30, 2027; and
b. Authorize the Sheriff or her designee to sign Idemia quotes related to this agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts and Purchasing Officer or their designee to execute a Non-Standard Agreement with Idemia Identity and Security USA LLC, for livescan devices, in the amount of $174,371 for the period of July 1, 2024, through June 30, 2027; and
b. Authorize the Sheriff or her designee to sign Idemia quotes related to this agreement.
SUMMARY/DISCUSSION:
The Monterey County Sheriff’s Office, on behalf of the Remote Access Network board (RAN, also known as Cal-ID), electronically reports fingerprints to State and Federal law enforcement agencies, as requested by the California Department of Justice. The stationary LiveScan® machines are located at the Sheriff’s Office, Probation, and the police departments in the cities of Monterey, Gonzales, Soledad, Greenfield, King City, Marina, Pacific Grove, Salinas, Sand City, and Seaside. MCSO has been using Idemia (formerly Morpho Trust, Safran, etc.) for the live scan devices since 2005.
Pursuant to California Penal Code section 11112.4, the Remote Access Network (RAN) Board is comprised of a member of the Board of Supervisors, the Sheriff, the District Attorney, a second Chief of Police selected by all other police chiefs within the county and the Chief of Police of a Cal-ID member department having the largest number of sworn personnel within the county (currently the Salinas Police Department) and a mayor elected by the city selection committee and a member-at-large chosen by the other members. These costs were included in the Cal-ID budget as approved by the RAN Board.
Per the Vehicle Code Section 9250.19 and Board Resolution 90-13, the RAN Board authorizes the expenditure of funds that will be used to enhance the capacity of local law enforcement to provide automated mobile and fixed location identification of individuals. The Cal-ID funds are derived from a fee of two dollars ($2) collected by the Department of Motor Vehicles for each vehicle registered in Monterey County.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to legal form, and the Auditor/Controller has reviewed for fiscal provisions. The county’s Information Technology Department has reviewed the agreement.
FINANCING:
The cost of this Agreement is funded by the Cal-ID funds and was included in the FY2024-2025 Requested Budget. Future costs will be included in future budget requests. There will be no increase in General Fund Contribution resulting from this action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Mark a check to the related Board of Supervisors Strategic Initiatives
__Economic Development
√_Administration
__Health & Human Services
√_Infrastructure
√_Public Safety
Prepared by: Arthur Curtright, Management Analyst II, Ext #3708
Reviewed by: Eddie Anderson, Chief Deputy Sheriff, Ext #3754
Reviewed by: Keith Boyd, Undersheriff, Ext #3859
Approved by: Tina Nieto, Sheriff/Coroner, Ext #3750
Attachments:
Board Report
Attachment A_Idemia Letter
Attachment B_Terms and Conditions
Attachment C_Sole Source Justification
Exhibit A_Scope and Payment
Exhibit B_Quotes