Title
Approve Amendment No. 1 to the Professional Service Agreement with Kennedy Jenks Consultants, Inc. for the CSIP Condition Assessment Project, to extend the term length to July 1st, 2027, and increase the dollar amount by $94,271 for a total contract amount not-to-exceed $193,971; and authorize the General Manager to execute Amendment No. 1. (Staff: Pete Vannerus)
Report
RECOMMENDATION:
It is recommended that the Monterey County Water Resources Agency Board of Directors:
Approve Amendment No. 1 to the Professional Service Agreement with Kennedy Jenks Consultants, Inc. for the CSIP Condition Assessment Project, to extend the term length to July 1st, 2027, and increase the dollar amount by $94,271 for a total contract amount not-to-exceed $193,971; and authorize the General Manager to execute Amendment No. 1.
SUMMARY/DISCUSSION:
On November 1st, 2024, the Agency entered into a Professional Services Agreement for consulting services with Kennedy Jenks Consultants, Inc. for system condition assessment services to complete the scope of work identified for Phase 1 of the Castroville Seawater Intrusion Project (CSIP) System Condition Assessment Project. Phase 1 was completed to gather distribution system data, service records, maintenance records, preventative and correction maintenance schedules, etc. to conduct a Business Risk and Vulnerability Assessment and complete a plan to conduct in-field condition assessments. The consultant completed all tasks in Phase 1 to prepare for the next phase of the project. In response to deficient available data, records for maintenance and accurate assessment details, a Data Gap Analysis Memorandum was completed by the consultant as well. Additional details on the requirement to perform river crossing pipeline inspections for the recently renewed California State Lands Lease also shaped the priority of the next project steps during the Phase 1 Process. Phase 1 was completed at a cost of $99,700 and was funded by the Salinas Valley Basin GSA sub-grant agreement to support CSIP Master Planning efforts.
Phase 2A is proposed to expand on Phase 1, reviewing the proposed technologies for pipeline and infrastructure inspections to finalize a plan and develop a cost estimate to complete the third task (Phase 2B of the project). Further development on inspection procedure, access locations determination and other planning steps for in-field inspections are necessary and are included for the bulk of the scope for this Amendment. Further expansion in the scope of this amendment includes:
- Assistance with CSIP equipment asset logging, locating and GIS support.
- O&M manual review, analysis and update
- Grower/User access online dashboard for communications with Agency and system needs
Phase 2B will be developed once cost estimates are finalized from the Pipeline Inspection Technology Vendors that are selected through the final details obtained from Phase 2A of the Condition Assessment. Phase 2B is not included in the scope of work for this Amendment.
The Amendment No.1 for Phase 2A of the CSIP Condition Assessment Project will extend the term of the agreement to July 1st, 2027 and add a dollar amount on the contract of $94,271 with a total not-to-exceed amount of $193,971. The Amendment is funded by CSIP Fund 131 under general Operations and Maintenance activities for the Condition Assessment Project. The Finance Committee supported staff’s recommendation, as presented herein, at the September 5, 2025 meeting.
OTHER AGENCY INVOLVEMENT:
None
FINANCING:
Funds from Agency Fund 131- CSIP O&M- Condition Assessment Project and are included in the Fiscal Year 2025-2026 Adopted Budget.
Prepared by: Pete Vannerus, Associate Water Resources Engineer (831) 755-4860
Approved by: Ara Azhderian, General Manager (831) 755-4860
Attachments:
1. Original Agreement
2. Amendment No. 1
3. Board Order