COMPLETED BOARD ORDER"�|E�A�56 Resolution
Before the Board of Supervisors in and for the
County of Monterey, State of California
Adopted Resolution 11-175:
a. Accepting the Certificate of Completion for the
renovation of North Wing of Salinas Courthouse, Project
No. 8772-Project Bid 9781-09 for general carpentry,
performed by William A. Thayer Construction, Inc.; and
b. Authorizing the Director of Public Works to execute and
record the Notice of Completion for the renovation of
North Wing of Salinas Courthouse, Project No. 8772-
Project Bid 9781-09 for general carpentry, performed by
William A. Thayer Construction, Inc
WHEREAS, the contractor performing General Carpentry for renovation of North Wing of
Salinas Courthouse, Project No. 8772-Project Bid 9781-09 Project), was William A. Thayer
Construction, Inc., whose address is 2600 Garden Road, Suite 215, Monterey, CA 93940; and
WHEREAS, final inspection of the Project determined said contract work for general carpentry
performed by William A. Thayer Construction, Inc. to be complete in all respects in accordance
with the plans and specifications.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby accepts the
Certificate of Completion for the aforementioned Project for General Carpentry performed by
William A. Thayer Construction, Inc.; and
BE IT FURTHER RESOLVED that the Director of Public Works of the County of Monterey is
authorized to execute and record within ten days with the County Recorder a Notice of
Completion for said aforementioned public work pursuant to the provisions of California Civil
Code Section 3093.
PASSED AND ADOPTED on this 14th day of June, 2011, upon motion of Supervisor Salinas,
seconded by Supervisor Armenta by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, and Potter
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered
in the minutes thereof of Minute Book 75 for the meeting on June 14, 2011.
Dated: June 17, 2011 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By
BIB]
40723-U01
COMPLETED-U02
BOARD-U02
ORDER-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO99828-U03
MG99866-U03
AS99892-U03
AS99899-U03
AI102920-U03
DO103561-U03
C11-U03
BOARD-U03
ORDERS-U03
6/28/2011-U04
HANCOCKD-U04
16661-U05
1-U06
ADOPT-U07
A-U07
RESOLUTION:-U07
A.-U07
ACCEPTING-U07
THE-U07
CERTIFICATE-U07
OF-U07
COMPLETION-U07
THE-U07
RENOVATION-U07
OF-U07
NORTH-U07
WING-U07
OF-U07
SALINAS-U07
300-PUBLIC-U08
WORKS-U08
ESTRADA-U09
IRMA-U09
ESTRADAI-U10
6/6/2011-U011
COURTHOUSE,-U012
PROJECT-U012
NO.-U012
8772-PROJECT-U012
BID-U012
9781-09-U012
GENERAL-U012
CARPENTRY,-U012
PERFORMED-U012
BY-U012
WILLIAM-U012
A.-U012
THAYER-U012
CONSTRUCTION,-U012
INC.;-U012
B.-U012
AUTHORIZING-U012
THE-U012
DIRECTOR-U012
OF-U012
PUBLIC-U012
WORKS-U012
TO-U012
EXECUTE-U012
RECORD-U012
THE-U012
NOTICE-U012
OF-U012
COMPLETION-U012
THE-U012
RENOVATION-U012
OF-U012
NORTH-U012
WING-U012
OF-U012
SALINAS-U012
COURTHOUSE,-U012
PROJECT-U012
NO.-U012
8772-PROJECT-U012
BID-U012
9781-09-U012
GENERAL-U012
CARPENTRY,-U012
PERFORMED-U012
BY-U012
WILLIAM-U012
A.-U012
THAYER-U012
CONSTRUCTION,-U012
INCORPORATED.-U012
SIGNED BOARD REPORT"�|E�C�MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: June 14, 2011 Consent AGENDA NO.:
SUBJECT: Adopt a resolution:
a. Accepting the Certificate of Completion for the Renovation of North Wing
of Salinas Courthouse, Project No. 8772-Project Bid 9781-09 for General
Carpentry, performed by William A. Thayer Construction, Inc.; and
b. Authorizing the Director of Public Works to execute and record the Notice of
Completion for the Renovation of North Wing of Salinas Courthouse, Project
No. 8772-Project Bid 9781-09 for General Carpentry, performed by William
A. Thayer Construction, Inc.
DEPARTMENT: RMA Public Works
RECOMMENDATIONS:
It is recommended that the Board of Supervisors adopt a resolution:
a. Accepting the Certificate of Completion for the Renovation of North Wing of Salinas
Courthouse, Project No. 8772-Project Bid 9781-09 for General Carpentry, performed by
William A. Thayer Construction, Inc.; and
b. Authorizing the Director of Public Works to execute and record the Notice of Completion for
the Renovation of North Wing of Salinas Courthouse, Project No. 8772-Project Bid 9781-09
for General Carpentry, performed by William A. Thayer Construction, Inc.
SUMMARY/DISCUSSION:
The Renovation of North Wing of Salinas Courthouse Project No. 8772 Project) is now
complete and final documentation and close-out of the multiple prime contracts is underway. As
each prime contract supports a different trade(s) and has a distinctive area(s) of expertise during
the construction process, completion of that project work is subject to the construction process
sequence. A Certificate of Completion and filing of a Notice of Completion for each prime
contract is being addressed in separate Board Reports as respective financial requirements and
processes are completed. At this time, a Certificate of Completion accepting the work and
authorizing the filing of a Notice of Completion for the portion of project work performed by
William A. Thayer Construction, Inc. is appropriate.
William A. Thayer Construction, Inc. Thayer) was awarded one of the prime contracts for the
Project. On December 14, 2004, the Board of Supervisors approved and awarded a contract to
them for general carpentry and construction services. On June 3, 2008, the Board authorized
additional contract authority for several of the prime contracts, including Thayer's contract.
Thayer's contract received additional funding on December 1, 2009 where the Board increased the
contract authority. Additional contract financial information is provided below in the Finance
Section of this report and the Project Budget Summary. A complete chronology overview of the
project and related Board actions can be found in Exhibit A attached). Thayer's contract is now
complete in accordance with the plans and specifications and the work is ready to be approved and
accepted by the Board of Supervisors.
OTHER AGENCY INVOLVEMENT:
County Counsel, Contracts/Purchasing, Auditor-Controller, and RMA Finance have been active
participants in the development and completion of this project.
BIB]
40723-U01
SIGNED-U02
BOARD-U02
REPORT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO99828-U03
MG99866-U03
AS99892-U03
AS99899-U03
AI102920-U03
DO103563-U03
C10-U03
BOARD-U03
REPORTS-U03
6/28/2011-U04
HANCOCKD-U04
16661-U05
1-U06
ADOPT-U07
A-U07
RESOLUTION:-U07
A.-U07
ACCEPTING-U07
THE-U07
CERTIFICATE-U07
OF-U07
COMPLETION-U07
THE-U07
RENOVATION-U07
OF-U07
NORTH-U07
WING-U07
OF-U07
SALINAS-U07
300-PUBLIC-U08
WORKS-U08
ESTRADA-U09
IRMA-U09
ESTRADAI-U10
6/6/2011-U011
COURTHOUSE,-U012
PROJECT-U012
NO.-U012
8772-PROJECT-U012
BID-U012
9781-09-U012
GENERAL-U012
CARPENTRY,-U012
PERFORMED-U012
BY-U012
WILLIAM-U012
A.-U012
THAYER-U012
CONSTRUCTION,-U012
INC.;-U012
B.-U012
AUTHORIZING-U012
THE-U012
DIRECTOR-U012
OF-U012
PUBLIC-U012
WORKS-U012
TO-U012
EXECUTE-U012
RECORD-U012
THE-U012
NOTICE-U012
OF-U012
COMPLETION-U012
THE-U012
RENOVATION-U012
OF-U012
NORTH-U012
WING-U012
OF-U012
SALINAS-U012
COURTHOUSE,-U012
PROJECT-U012
NO.-U012
8772-PROJECT-U012
BID-U012
9781-09-U012
GENERAL-U012
CARPENTRY,-U012
PERFORMED-U012
BY-U012
WILLIAM-U012
A.-U012
THAYER-U012
CONSTRUCTION,-U012
INCORPORATED.-U012
SIGNED BOARD REPORT"�|E�C�NOC William A. Thayer Construction, Inc. Renovation of North Wing of Salinas Courthouse
Project No. 8772-Project Bid 9781-09 for General Carpentry
June 14, 2011
Page 2
FINANCING:
There is no financial impact to the General Fund. On December 14, 2004, the Board of
Supervisors approved Thayer's contract in the amount $1,331,145. Between December 2007 to
May 2008, construction documents were reviewed and scopes revised for all prime contracts, and
on June 3, 2008, the Board approved an increase to Thayer's contract authority in the amount of
$3,571,336 bringing their revised total contract authority to $4,902,481. On December 1, 2009,
the Board approved another increase in contract authority of $1,024,367 for a total contract
authority of $5,926,848. Expenditures to date total $4,434,545, leaving a contract authority
balance of $1,492,303. This contract is now closed out. On March 24, 2011, Thayer and the
County executed a deductive change order in the amount of $11,399. The retention balance is
$207,603, less overpayment of $11,399, pursuant to the deductive change order for a total
retention balance owed of $196,204. Therefore, the recommended Board action will allow for
the release of retention.
Prepared by:
Jud A.)Jeslda)(g3)) 755-8964
Archi ectural Services Manager Interim)
Dated: June 6, 2011
Yazdan T. Emrani, M.S., P.E.
Director of Public Works
Attachments: Board Resolution; Exhibit A Project Chronology and Cost Summary; Project
Budget Summary; Certificate of Completion; Notice of Completion; Location
Map
BIB]
40723-U01
SIGNED-U02
BOARD-U02
REPORT-U02
LI21329-U03
FO96183-U03
FO96184-U03
FO99828-U03
MG99866-U03
AS99892-U03
AS99899-U03
AI102920-U03
DO103563-U03
C10-U03
BOARD-U03
REPORTS-U03
6/28/2011-U04
HANCOCKD-U04
16661-U05
1-U06
ADOPT-U07
A-U07
RESOLUTION:-U07
A.-U07
ACCEPTING-U07
THE-U07
CERTIFICATE-U07
OF-U07
COMPLETION-U07
THE-U07
RENOVATION-U07
OF-U07
NORTH-U07
WING-U07
OF-U07
SALINAS-U07
300-PUBLIC-U08
WORKS-U08
ESTRADA-U09
IRMA-U09
ESTRADAI-U10
6/6/2011-U011
COURTHOUSE,-U012
PROJECT-U012
NO.-U012
8772-PROJECT-U012
BID-U012
9781-09-U012
GENERAL-U012
CARPENTRY,-U012
PERFORMED-U012
BY-U012
WILLIAM-U012
A.-U012
THAYER-U012
CONSTRUCTION,-U012
INC.;-U012
B.-U012
AUTHORIZING-U012
THE-U012
DIRECTOR-U012
OF-U012
PUBLIC-U012
WORKS-U012
TO-U012
EXECUTE-U012
RECORD-U012
THE-U012
NOTICE-U012
OF-U012
COMPLETION-U012
THE-U012
RENOVATION-U012
OF-U012
NORTH-U012
WING-U012
OF-U012
SALINAS-U012
COURTHOUSE,-U012
PROJECT-U012
NO.-U012
8772-PROJECT-U012
BID-U012
9781-09-U012
GENERAL-U012
CARPENTRY,-U012
PERFORMED-U012
BY-U012
WILLIAM-U012
A.-U012
THAYER-U012
CONSTRUCTION,-U012
INCORPORATED.-U012