Title
a. Consider supporting retitling the Contracts and Purchasing division of the County Administrative Office to Contracts and Procurement to more accurately reflect the work of the division;
b. Consider supporting the amendment of Personnel Policies and Practices Resolution (PPPR) No. 98-394 Appendix A and B to retitle the Contracts and Purchasing Officer to Chief Contracts and Procurement Officer with the salary range as indicated in Attachment A;
c. Consider supporting the amendment of Personnel Policies and Practices Resolution (PPPR) No. 98-394 Appendix A and B to create the classifications of Deputy Contracts and Procurement Officer I, Deputy Contracts and Procurement Officer II and Senior Contracts and Procurement Officer with the salary ranges as indicated in Attachment A;
d. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of three (3) Buyer IIs to three (3) Deputy Contracts and Procurement Officer Is as indicated in Attachment A;
e. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of one (1) Management Analyst I to one (1) Deputy Contracts and Procurement Officer II as indicated in Attachment A;
f. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of one (1) Management Analyst II to one (1) Deputy Contracts and Procurement Officer II as indicated in Attachment A;
g. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of three (3) Management Analyst IIIs to three (3) Senior Contracts and Procurement Officers as indicated in Attachment A;
h. Consider supporting the amendment of the FY 2024-25 Adopted Budget for the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to increase appropriations by $43,623, financed by a decrease in appropriations of $43,623 in the County Administrative Office - Budget & Analysis (001-1050-CAO001-8046);
i. Consider supporting the County Administrative Office and the Auditor-Controller to incorporate the approved position changes in the FY 2024-25 Adopted Budget and the Human Resources Department to implement the changes in the Advantage Human Resources Management (HRM) System.
Report
RECOMMENDATION:
It is recommended that the Budget Committee support the following actions:
a. Consider supporting retitling the Contracts and Purchasing division of the County Administrative Office to Contracts and Procurement to more accurately reflect the work of the division;
b. Consider supporting the amendment of Personnel Policies and Practices Resolution (PPPR) No. 98-394 Appendix A and B to retitle the Contracts and Purchasing Officer to Chief Contracts and Procurement Officer with the salary range as indicated in Attachment A;
c. Consider supporting the amendment of Personnel Policies and Practices Resolution (PPPR) No. 98-394 Appendix A and B to create the classifications of Deputy Contracts and Procurement Officer I, Deputy Contracts and Procurement Officer II and Senior Contracts and Procurement Officer with the salary ranges as indicated in Attachment A;
d. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of three (3) Buyer IIs to three (3) Deputy Contracts and Procurement Officer Is as indicated in Attachment A;
e. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of one (1) Management Analyst I to one (1) Deputy Contracts and Procurement Officer II as indicated in Attachment A;
f. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of one (1) Management Analyst II to one (1) Deputy Contracts and Procurement Officer II as indicated in Attachment A;
g. Consider supporting the amendment of the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to reallocate and to approve the reclassification of three (3) Management Analyst IIIs to three (3) Senior Contracts and Procurement Officers as indicated in Attachment A;
h. Consider supporting the amendment of the FY 2024-25 Adopted Budget for the County Administrative Office - Contracts & Purchasing (001-1050-CAO002-8047) to increase appropriations by $43,623, financed by a decrease in appropriations of $43,623 in the County Administrative Office - Budget & Analysis (001-1050-CAO001-8046);
i. Consider supporting the County Administrative Office and the Auditor-Controller to incorporate the approved position changes in the FY 2024-25 Adopted Budget and the Human Resources Department to implement the changes in the Advantage Human Resources Management (HRM) System.
SUMMARY/DISCUSSION:
The Human Resources Department contracted with Sloan Sakai Yeung & Wong LLP, an independent consulting firm, to conduct a classification study of the positions within the Contracts and Purchasing division of the County Administrative Office. The objective of the study was to determine if the positions are appropriately classified, and if not, to recommend classifications and base wage salary ranges, that accurately reflect the duties currently assigned to the incumbents.
The analysis indicates that the Contracts and Purchasing Officer classification reflects the duties and responsibilities that the incumbent is currently performing, however, it is recommended that the title be changed to Chief Contracts and Procurement Officer. In addition, the analysis indicates that the Buyers and Management Analyst classifications do not accurately reflect the duties and responsibilities that the incumbents in the Contracts and Purchasing division are currently performing and, given the scope of work, complexity, and consequence of error, it is recommended that classifications of Deputy Contracts and Procurement Officer I, II and Senior Contracts and Procurement Officer be created to more accurately reflect the duties being performed.
To establish the base salary for these new classifications, the independent consultant completed a base wage compensation analysis of our ten (10) market comparable agencies and found that none of the County of Monterey’s comparable agencies match that of the County of Monterey. While some agencies have centralized purchasing structures, none of the comparable agencies handle the variety of work done within the Contracts and Purchasing Division in the County Administrative Office.
The County Compensation Philosophy requires a minimum of three (3) benchmark classification matches with comparable agencies to provide sufficient data for analyzing and determining a base wage comparison. The County Compensation Philosophy further states that in the absence of sufficient external data comparisons, the County will use internal comparisons to set base wages for classifications. The independent consultant conducted an internal comparison analysis of the duties, scope, occupational orientation, and qualifications of similarly situated classifications in the County of Monterey which resulted in similarities between the Contracts and Purchasing Officer and the Hospital Purchasing & Materials Support Director at Natividad Medical Center. The consultant also recommended appropriate salary spreads between the proposed Chief Contracts and Procurement Officer and the recommended Deputy Contracts and Procurement Officer classifications/series.
In accordance with the County’s Compensation Philosophy, the County of Monterey is committed to providing its employees with competitive compensation in order to attract and retain the highest quality employees to serve the community. Therefore, the Human Resources Department concurs with the recommendations of the independent consultant and recommends that the Board of Supervisors Budget Committee support the recommended actions to ensure incumbents are compensated commensurate to the job being performed.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office has reviewed and concurs with the recommendations. In addition, the County Employee Management Association (CEMA) and Services Employees International Union (SEIU) has been provided notice of these recommendations.
FINANCING:
The FY 2024-25 prorated cost of the position increases, totaling $43,623, will be absorbed by the department within the current budget by transferring appropriations between appropriation units. The fully annualized cost of the position increases totaling $149,566 will be addressed during FY 2025-26 budget development.
BOARD OF SUPERVISORS’ STRATEGIC INITIATIVES:
The proposed recommended actions address the Board of Supervisors Administration Strategic Initiative. The actions demonstrate the County’s commitment to meeting the Board’s initiatives in recruiting, retaining, and attracting a diverse, talented workforce that supports the mission of Monterey County.
__ Economic Development
X Administration
__ Health & Human Services
__ Infrastructure
__ Public Safety
Prepared by: Wendell Sells, Supervising Human Resources Analyst
Approved by: Andreas Pyper, Director of Human Resources
Attachment:
Attachment A