Title
Approve and authorize the Director of Health Services or designee to execute Amendment No. 2 to Standard Agreement A-17066 with The Data Center for the provision of Health Insurance Portability Accountability Act compliant mailing and distribution services to increase the amount by $10,000 for a revised total Agreement amount of $95,000 for the same term September 1, 2024 through June 30, 2027.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Director of Health Services or designee to execute Amendment No. 2 to Standard Agreement A-17066 with The Data Center for the provision of Health Insurance Portability Accountability Act compliant mailing and distribution services to increase the amount by $10,000 for a revised total Agreement amount of $95,000 for the same term September 1, 2024 through June 30, 2027.
SUMMARY/DISCUSSION
The Data Center, LLC was established in 1993 and has been providing printing and mailing services for over 30 years. The Health Department’s Environmental Health Bureau has a similar contract with The Data Center, LLC since April of 2013, providing Health Insurance Portability and Accountability Act (HIPAA) compliant mailing and distribution services. Approval of the Agreement with The Data Center, LLC will enable the Health Department’s Behavioral Health Bureau to adhere to the Department of Health Care Services’ requirement of distributing printed beneficiary booklets to beneficiaries. The Data Center, LLC will print and mail HIPAA compliant behavioral health notices, letters, documents, and other materials to the County of Monterey Behavioral Health Bureau clients within 7-10 business days of receiving client contact information from the Behavioral Health Bureau.
This Amendment No. 2 will allow The Data Center to continue to provide Health Insurance Portability and Accountability Act compliant mailing and distribution services for County of Monterey Health Department beneficiaries.
This work supports one of the County of Monterey Health Department’s 2025-2028 Strategic Plan Goal(s): 1) Build Community Power and Partners’ Capacity to Increase Equity and Improve Health. It also supports one of the ten essential public health services, specifically: 7. Link people to needed personal health services and assure the provisions of health care when otherwise unavailable.
OTHER AGENCY INVOLVEMENT:
The Offices of the County Counsel and Auditor-Controller have reviewed and approved as to legal form and fiscal provisions, respectively.
FINANCING:
This Agreement is funded with Realignment funds. The funds for this Agreement are included in the Health Department Behavioral Health Bureau (HEA012, Unit 8410) Fiscal Year (FY) 2024-25 Adopted Budget. The funds for FY 2025-26 (HEA012, Unit 8410) and FY 2026-27 (Fund 1310, Department 400005) are included in the Health Department Behavioral Health Bureau Adopted Budgets respectively.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
This agreement supports the administrative process by providing a reliable, established process for completing required beneficiary mailings while reducing the administrative workload on Behavioral Health staff.
Mark a check next to the related Board of Supervisors Strategic Plan Goals:
____ Well-Being and Quality of Life
____ Sustainable Infrastructure for the Present and Future
____ Safe and Resilient Communities
____ Diverse and Thriving Economy
____ Dynamic Organization and Employer of Choice
_X_ Administrative
Prepared by: Jennifer Ortega Uribe, Management Analyst II, 755-4311
Approved by: Elsa Mendoza Jimenez, Director of Health Services, 755-4526
Attachment:
Board Report
Agreement