Title
a. Approve and authorize the Contracts/Purchasing Officer, or designee, to sign a retroactive Agreement with Whitson & Associates, Inc. to provide engineered drawings for WeatherTech Raceway Laguna Seca retroactive from January 1, 2021 through December 31, 2023, for an amount not to exceed $25,000; and
b. Approve and authorize the Contracts/Purchasing Officer, or designee, to sign up to three (3) future amendments to this Agreement where the total amendments do not exceed 10% ($2,500) of the original contract amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer, or designee, to sign a retroactive Agreement with Whitson & Associates, Inc. to provide engineered drawings for WeatherTech Raceway Laguna Seca retroactive from January 1, 2021 through December 31, 2023, for an amount not to exceed $25,000; and
b. Approve and authorize the Contracts/Purchasing Officer, or designee, to sign up to three (3) future amendments to this Agreement where the total amendments do not exceed 10% ($2,500) of the original contract amount and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
A&D Narigi Consulting, LLC requests approval of a retroactive agreement with Whitson & Associates, Inc. (Whitson) for WeatherTech Raceway Laguna Seca. Whitson updates base map drawings as well as engineered drawings with track updates as required by Federation Internationale de l’Automobile (FIA) for track homologation. Whitson is a local firm and has prepared existing drawings of the track. Updated drawings with the engineer’s wet stamp are a requirement for many permits needed for the facility.
The term of this Agreement is from January 1, 2021 through December 31, 2023. The agreement is retroactive to accommodate required updates to drawings that were ordered earlier in 2021 by A&D staff who mistakenly thought an agreement was in place at the time.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved the Agreement as to form.
FINANCING:
The contract with Whitson & Associates, Inc. is funded through Fund 453 Laguna Seca Budget Unit 8536. Funding for the Agreement is included in the FY 2021-2022 Approved Budget. Approval of the recommended action will have no additional impact on the County General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The items included in this report relate to the Board of Supervisors Strategic Initiatives on Administration.
__ Economic Development
X Administration
Health and Human Services
__ Infrastructure
__ Public Safety
Approved by: Randy Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities & Parks
Attachments: Whitson & Associates, Inc. Agreement