Title
Approve and authorize the Director of Health to execute a Minor Special Event Application and Hold Harmless Agreement between the County of Monterey and the City of Salinas for the purpose of hosting a clean-up event at Upper Carr Lake on April 23, 2022.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Director of Health to execute a Minor Special Event Application and Hold Harmless Agreement between the County of Monterey and the City of Salinas for the purpose of hosting a clean-up event at Upper Carr Lake on April 23, 2022.
SUMMARY/DISCUSSION:
As part of Earth Awareness Month, the Monterey County Environmental Health Bureau annually hosts local clean-up events at identified illegal dumping sites, encouraging public participation to clean up areas within the County. Upper Carr Lake is a specified site for this year’s clean-up event.
As the County is the host for the event for 2022, the City of Salinas has requested a permit application and Hold Harmless Agreement be signed on behalf of the County. No clean-up shall occur outside of the area designated in the agreement, Upper Carr Lake and the Agreement is only valid on the date and time listed.
Under the Hold Harmless agreement, the County agrees to “indemnify, defend, and hold harmless the City of Salinas, its elected officials, officers, employees, agents, volunteers, and representatives from and against any and all losses, liability, claims, actions, causes of action, demands, lawsuits, judgment expense and cost(s) arising out of or in any way connected or related to the above-referenced Special Event, regardless of where the injury, death, damage, or other cause of liability may occur, unless such injury, death, damage or other cause of liability is caused by the sole negligence or willful misconduct of the City.”
Further, the County agrees to provide “satisfactory evidence of, and shall thereafter maintain during the Special Event, such insurance policies and coverages in the types, limits, forms, and ratings required by the City Attorney or their designee. The City of Salinas and its elected officials, officers, employees, agents, volunteers, and representatives shall be named as additional insured by endorsement in the Special Event’s insurance policies.”
This work supports the Monterey County Health Department 2018-2022 Strategic Plan Initiatives: 1. Empower the community to improve health through programs, policies, and activities. It also supports one of the ten essential public health services, specifically: 6. Enforce laws and regulations that protect health and ensure safety.
OTHER AGENCY INVOLVEMENT:
The office of the County of Monterey County Counsel has reviewed this agreement as to legal form.
FINANCING:
Any incidental costs are funded through the Environmental Health Bureau’s FY2021-22 Adopted Budget. There is no General Fund Contribution resulting from this Board action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Check the related Board of Supervisors Strategic Initiatives:
☐ Economic Development:
• Through collaboration, strengthen economic development to ensure a diversified and healthy economy.
☐ Administration:
• Promote an organization that practices efficient and effective resource management and is recognized for responsiveness, strong customer orientation, accountability, and transparency.
☒ Health & Human Services:
• Improve health and quality of life through County supported policies, programs, and services, promoting access to equitable opportunities for healthy choices and healthy environments in collaboration with communities.
☐ Infrastructure:
• Plan and develop a sustainable, physical infrastructure that improves the quality of life for County residents and supports economic development results.
☐ Public Safety:
• Create a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crimes in general.
Prepared by: Robin Kimball, Management Analyst II, 796-1297
Approved by:
______________________________Date:____________
Elsa Mendoza Jimenez, Director of Health, 755-4526
Attachments:
City of Salinas Hold Harmless Agreement
City of Salinas Minor Special Event Application