File #: WRAFIN 24-090    Name: Industrial Machine Shop - Finance
Type: WRA FInance Item Status: Agenda Ready
File created: 11/1/2024 In control: Water Resources Agency Finance Committee
On agenda: 11/8/2024 Final action:
Title: Consider recommending that the Monterey County Water Resources Agency Board of Directors approve Amendment No. 1 to the Service Agreement with Industrial Machine Shop for a dollar increase of $150,000 for a total contract amount not to exceed $400,000; and authorize the General Manager to execute Amendment No. 1. (Staff Presenting: Pete Vannerus)
Attachments: 1. Board Report, 2. Original Contract, 3. Amendment No. 1
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Title

Consider recommending that the Monterey County Water Resources Agency Board of Directors approve Amendment No. 1 to the Service Agreement with Industrial Machine Shop for a dollar increase of $150,000 for a total contract amount not to exceed $400,000; and authorize the General Manager to execute Amendment No. 1. (Staff Presenting: Pete Vannerus)

Report

RECOMMENDATION:

It is recommended that the Monterey County Water Resources Agency Finance Committee:

 

Consider recommending that the Monterey County Water Resources Agency Board of Directors approve Amendment No. 1 to the Service Agreement with Industrial Machine Shop for a dollar increase of $150,000 for a total contract amount not to exceed $400,000; and authorize the General Manager to execute Amendment No. 1.

 

SUMMARY/DISCUSSION:

On March 18th, 2024, the Agency entered into an Agreement for services with Industrial Machine Shop for pump and motor rebuilding services for the Recycled Water Projects. This agreement included the rebuilding of two Salinas River Diversion Facility diversion pumps and recondition of two of the motors. The agreement also included room for additional services tied to the Recycled Water Projects for as needed/on-going maintenance throughout the project specific to the pumping equipment.

 

Due to repurposing of grant funding for CSIP Optimization, the CSIP Booster Station Optimization Project was executed with a tight deadline to complete. This project includes the pulling, inspecting and rebuilding of all 8 of CSIP’s Booster Station pumps and motors. As of October, the Agency has progressed through half of the pumps and need to proceed through the remaining months before winter sets in and site access becomes an issue. With a March 2025 deadline, the Agency utilized the existing Agreement to begin the work, but additional dollars are needed on the Agreement to complete the task. 

 

This current project is grant reimbursable and the remaining contract amount will be utilized for future projects in the Recycled Water Projects (CSIP and SRDF). The Amendment No.1 will extend the dollar amount on the contract by $150,000 with a total not-to-exceed amount of $400,000.

 

OTHER AGENCY INVOLVEMENT:

None

 

FINANCING:

Funds from Agency Fund 131- CSIP O&M, Fund 134- SRDF O&M

CSIP Booster Station Project Grant Reimbursed

 

Prepared by:    Pete Vannerus, Associate Water Resources Engineer (831) 755-4860          

Approved by:  Ara Azhderian, General Manager (831) 755-4860                     

 

Attachments:

1.  Original Contract

2.  Amendment No. 1