Title
a. Approve Amendment No. 7 to Standard Agreement No. A-15607, Multi-Year Agreement #3200*5541, with Granite Construction Company to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis, to extend the term for one additional year through December 31, 2026, for a revised term from January 1, 2021 to December 31, 2026, and increase not to exceed maximum by $1,000,000 to a total of $4,100,000; and
b. Authorize the Chief Contracts and Procurement Officer or their designee to execute Amendment No. 7 to Standard Agreement No. A-15607 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or increase the approved Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 7 to Standard Agreement No. A-15607, Multi-Year Agreement #3200*5541, with Granite Construction Company to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis to extend the term for one additional year through December 31, 2026, for a revised term from January 1, 2021 to December 31, 2026, and increase not to exceed maximum by $1,000,000 to a total of $4,100,000; and
b. Authorize the Chief Contracts and Procurement Officer or their designee to execute Amendment No. 7 to Standard Agreement No. A-15607 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or increase the approved Agreement amount.
SUMMARY:
The County of Monterey (County), Department of Public Works, Facilities and Parks (PWFP) has a continued need for fully operated, fueled and maintained construction equipment services on an on-call basis to supplement its workforce and respond to emergent needs. The recommended actions would allow for the approval of the proposed Amendment No. 7 to Standard Agreement (SA) No. A-15607 with Granite Construction Company (Attachment A) to update various provisions, update rates effective January 1, 2026, extend the term, and increase the not to exceed maximum amount to allow for continued services.
DISCUSSION:
A significant portion of County owned Road and Bridge Maintenance equipment is obsolete relative to mandated regulations (e.g., air emissions), aging and unreliable. Equipment is being replaced through a fleet asset management plan, which will span the course of years. Moreover, there is specialized equipment that must be deployed, dependent on the nature of the assignment.
To provide responsive, efficient, and high-quality public service, PWFP needs to supplement its workforce and equipment with local contractors on an “as-needed basis”. The proposed Amendment No. 7 to the SA will supplement staff positions and will not impact or eliminate existing staff positions or duties.
These services also include on-call emergency response to clear roads during events such as the 2023 successive storms, when severe weather caused erosion, slip-outs, roadway obstructions from stormwater and debris flows, and culvert failures. In immediate response to storm related emergencies, PWFP relies on these services to address emergent needs, remove debris, and monitor and mitigate flooding to enhance public safety and protect life and property from these unforeseen, weather driven events.
PWFP staff recommends that the Board of Supervisors approve the proposed Amendment No. 7 to the SA. Amendment No. 7 to the SA will update various provisions, update the labor and equipment rental rates, effective January 1, 2026, extend the term for one additional year from December 31, 2025 through December 31, 2026, for a revised term from January 1, 2021 to December 31, 2026, and increase not to exceed maximum of $3,100,000 by $1,000,000 to a total of $4,100,000.
Attachments B through H, provided for reference, include SA No. A-15607 and Amendments No. 1 through 6. Attachment I provides a summary of the SA and Attachment J provides a summary of the annual expenditures and balance of the SA to date.
OTHER AGENCY INVOLVEMENT/COMMITTEE ACTIONS:
The Office of the County Counsel and the Auditor-Controller’s Office have reviewed and approved Amendment No. 7 as to form, and fiscal provisions, respectively.
FINANCING:
Sufficient appropriations are available in the Fiscal Year (FY) 2025-26 Adopted Budget for Road and Bridge Maintenance, Road Fund 002, Appropriation Unit PFP004 to fund costs related to Amendment No. 7.
BOARD OF SUPERVISORS STRATEGIC PLAN GOALS:
These services will allow PWFP to provide efficient and responsive service to County roadways and residents, to enhance public safety and improve County infrastructure, which is consistent with the following Strategic Plan Goals:
____ Well-Being and Quality of Life
_X_ Sustainable Infrastructure for the Present and Future
_X_ Safe and Resilient Communities
____ Diverse and Thriving Economy
Prepared by: John Coffman, Maintenance Road Maintenance Superintendent, (831) 755-4926
Janie Bettencourt, Management Analyst II, (831) 755-5184
Reviewed by: Enrique Saavedra, PE, Chief of Public Works, (831) 755-8970
Approved by: Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks, (831) 784-5647
Attachments:
Attachment A - Proposed Amendment No. 7 to SA
Attachment B - Amendment No. 6 to SA
Attachment C - Amendment No. 5 to SA
Attachment D - Amendment No. 4 to SA
Attachment E - Amendment No. 3 to SA
Attachment F - Amendment No. 2 to SA
Attachment G - Amendment No. 1 to SA
Attachment H - SA
Attachment I - Summary of SA
Attachment J - Summary of SA Annual Expenditures and Balance