Title
a. Authorize and approve increased appropriations of $13,323,813 in the FY 2014-15 Capital Projects Fund 404-3000-8174-7614-RMA015 (4/5th vote required);
b. Authorize and approve increased appropriations of $746,597 in the FY 2014-15 Capital Projects Fund 402-3000-8174-7614-RMA014 (4/5th vote required); and
c. Authorize the Auditor-Controller and County Administrative Office to increase General Fund Assignment 3127 by $14,070,410 as the sole General Fund Assignment for the County's local match of the New Juvenile Hall Project, Project 8811.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize and approve increased appropriations of $13,323,813 in the FY 2014-15 Capital Projects Fund 404-3000-8174-7614-RMA015 (4/5th vote required);
b. Authorize and approve increased appropriations of $746,597 in the FY 2014-15 Capital Projects Fund 402-3000-8174-7614-RMA014 (4/5th vote required); and
c. Authorize the Auditor-Controller and County Administrative Office to increase General Fund Assignment 3127 by $14,070,410 as the sole General Fund Assignment for the County's local match of the New Juvenile Hall Project, Project 8811.
SUMMARY:
The recommended actions provide clarification of the funding source for the County's required matching funds of $17,791,824 for the New Juvenile Hall Project, Project 8811 (Project). The State has informed the County that the entire local match of $17,791,824 must be available in a solely designated fund at the time of Project Establishment, which is scheduled for November 2014. The recommended actions would transfer the remaining balance of $16,972,782 for the County matching funds ($17,791,824 less project to date expenditures as of June 30, 2014 of $819,042). Details on how staff derived the matching funds of $17,791,824 for the Project are provided in Attachment A.
DISCUSSION:
On December 16, 2008, the Board of Supervisors authorized the Chief of Probation to sign and submit an application for maximum available funding under Senate Bill (SB) 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program for a New Juvenile Justice Complex. At that time, the estimated New Juvenile Justice Complex project cost was $91,108,000. The County received the maximum conditional award of $35,000,000, which required a cash match of $11,667,000 and $44,441,000 in additional County funds to support the original project cost. Available County funding was insufficient to complete the entire new Juvenile Justice Complex project, necessitating a reduction in the project scope. On April 22, 2014, the Board of Supervisors authorized the Chief Probation Officer to submit the revised project Scope, Cost, and Schedule to the Board of State and Community Corrections (BSCC) for approval. The revised project scope deleted the New Court Services, reduced the juvenile hall bed count to 120 from 150 medium security beds, and correspondingly downsized support and educational areas for a revised project cost of $52,791,824. The County's total share of costs for completion of the downsized project includes the $11,667,000 match requirement and an additional County funding contribution of $6,124,824 for a total match of $17,791,824.
Sources of funding for the County's $17,791,824 match were presented to the Board on April 22, 2014 in conjunction with receiving and approving changes to the Capital Improvement Financing Plan for Major Facilities.
On May 8, 2014, the BSCC approved the revised project Scope, Cost and Schedule. The State also informed the County that the entire local match of $17,791,824 must be available in a solely designated fund at the time of Project Establishment which is scheduled for November 2014.
The BSCC acceptance of the County's revised project Scope, Cost and Schedule triggers a series of specific milestones activities the County will need to comply with in order to maintain the conditional award. This includes providing documentation of the Board authorizing the expenditure of $17,791,824 as matching funds for the conditional SB 81 2007 Youthful Offender Rehabilitative Facility Construction Funding Program award of $35,000,000 from the State of California for the Project.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel, Probation, RMA-Public Works, and BSCC are in concurrence with the recommended actions. The Auditor-Controller has reviewed the recommended actions. The Project is scheduled to achieve Project Establishment in November 2014. This item was presented to the Budget Committee on July 30, 2014 and received by the Capital Improvement Committee on August 13, 2014.
FINANCING:
There are sufficient funds available in the Capital Projects Assignment 3123, Capital Projects Fund 402 and Capital Projects Fund 404 to accommodate the above recommended transfers totaling $16,972,782 (match requirement of $17,791,824 less project to date expenditures as of June 30, 2014 of $819,042) into a solely dedicated assignment 3127 for the Project.
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Approved by:
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Robert K. Murdoch, P.E., Director of Public Works
_________________________________________
Benny J. Young, RMA Director
Dated: August 15, 2014
Attachments: Attachment A - County Match Sourcing & Transfer for Project 8811