Title
Approve and authorize the Contracts & Purchasing Officer or their designee to execute Amendment No. 1 to a Non-Standard Agreement with TT FASTER LLC for turn-key fleet management operations system software web hosting and maintenance support services to increase the not to exceed amount by $266,124 bringing the potential overall agreement aggregate not to exceed amount to $437,838 and to extend the term to June 30, 2028.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors approve and authorize the Contracts & Purchasing Officer or their designee to execute Amendment No. 1 to a Non-Standard Agreement with TT FASTER LLC for turn-key fleet management operations system software web hosting and maintenance support services to increase the not to exceed amount by $266,124 bringing the potential overall agreement aggregate not to exceed amount to $437,838 and to extend the term to June 30, 2028.
SUMMARY/DISCUSSION:
The County and TT FASTER LLC, (hereinafter “FASTER”) wish to increase the not to exceed amount by $266,124 for a total not to exceed amount of $437,838 to allow FASTER to continue to provide turn-key fleet management operations system software web hosting and maintenance support services for the County.
On August 30, 2023, County entered into a non-standard agreement with FASTER for turn-key fleet management operations system software web hosting and maintenance support services per Request for Proposal #10417.
Public Works, Facilities and Parks (PWFP) - Fleet Operations Staff has identified the need to increase the not to exceed amount by $266,124 and extend the term to June 30, 2028. PWFP recommends approval of proposed Amendment No. 1 for Fleet Operations to continue utilizing FASTER’s fleet management operations system and support services. Increasing the not to exceed amount and extending the term will provide for fleet management operations system software web hosting and maintenance support services needed to ensure continuity of the County’s fleet services.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel-Risk Management and the Auditor-Controller’s Office have reviewed and approved proposed Amendment No. 1 as to form, insurance and indemnification and fiscal provisions, respectively.
FINANCING:
If approved, sufficient appropriations are available in the Fiscal Year (FY) 2024-25 Adopted Budget, in the General Fund 001, Fleet Administration Appropriation Unit PFP065. The FY 2025-26 Recommended Budget includes a request for appropriations for this agreement as well, but is pending approval by the Board of Supervisors. Any future expenditures will be based on available appropriations in the adopted budgets.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
A comprehensive fleet management software system is critical to keeping County fleet operations functioning. The Board’s approval of the recommended Amendment No. 1 will allow for continuity of the County’s fleet services.
Economic Development
X Administration
Health & Human Services
Infrastructure
Public Safety
Prepared by: Patty Small, MA II (831) 784-5929
Reviewed by: Richard Buell, Administrative Operations Manager
Florence Kabwasa-Green, Chief of Facilities
Approved by: Lindsay Lerable, Assistant Director of Public Works, Facilities and Parks
Randell Ishii, MS, PE, TE, PTOE, Director of Public Works, Facilities and Parks
The following attachments are on file with the Clerk of the Board:
Attachment A - Amendment No. 1
Attachment B - Non-Standard Agreement
Attachment C - Summary of Annual Expenditures